Kenya - Nairobi Metropolitan Services Improvement Project : procurement plan

 NAIROBI METROPOLITAN SERVICES IMPROVEMENT PROJECT (NaMSIP) PROCUREMENT PLAN I. General The following procurement plan has been developed for project implementation during the period December 2012 to December 2013 and provides the basis for the procurement methods and Bank prior/post review thresholds. The plan will be updated when need arises to reflect the actual project implementation needs. It covers the three categories, namely, Works; Goods and Consultancies. 1. Project information: a. Country: KENYA b. Borrower: Government of Kenya c. Project Name: Nairobi Metropolitan Services Improvement Project (NaMSIP) d. Loan/Credit No.: IDA51020-KE e. Project Implementing Agency: Ministry of Nairobi Metropolitan Development (MoNMED) 2. Bank’s approval Date of the procurement Plan: March 12, 2012 (during negotiations) 3. Date of General Procurement Notice: March 26, 2012. 4. Period covered by this procurement plan: December 2012 to December 2013 II. Goods and Works and Non-Consulting services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments in US Dollars 1 ICB and LIB (Goods) ≥500,000 2 ICB (Works) ≥5,000,000 3 Shopping ≤ 80,000 4 Direct Contracting All 2. Procurement Packages with Methods and Time Schedule (Summary) Page 1 of 7  (A) WORKS No Contract Description Status Procur Review Bid Remarks ement by Submission method Bank & Opening (Prior/ Post) W001 Construction of Ruiru Sewerage System (trunk Planned ICB Prior 5-Nov-12 sewer system and reticulation and a waste water treatment plant) Actual 5-Dec-12 W002 Supply and installation Planned ICB Prior 2-Jun-13 of street lighting in 12 Actual urban areas W003 Construction of NMT Planned ICB Prior 15-Jul-13 facilities in the 13 Actual selected urban areas W004 Construction of Nairobi Planned ICB Prior 1-Aug-13 storm water drainage works Actual W005 Construction of model Planned ICB Prior 5-Jul-13 fire station in Thika, Kiambu and Nairobi Actual W006 Rehabilitation of Power Planned NCB Post 18-Mar-13 Generation Plant at Chania Falls for Thika Water & Sewerage Actual Company W007 Construction of Kikuyu Planned NCB Prior 1-Mar-13 Road 1.2km leading to Railway Station Actual W008 Construction of Ruiru Planned NCB Post 19 Apr-13 Market Actual W009 Construction of loop Planned NCB Prior 4-May-13 road 1.4km in Ruiru going past the Ruiru Actual Hospital W010 Construction of Kenol- Planned ICB Prior 16-Dec-13 Tala-Kilimambogo link Road Actual W011 Construction of 3 Planned NCB Post 10-Feb-13 Boreholes within the three fire stations in Actual Nairobi (B) GOODS No Contract Description Status Procure Bank Submission Remarks ment Review of bids & Method (Prior/ Bid opening Post) Page 2 of 7 No Contract Description Status Procure Bank Submission Remarks ment Review of bids & Method (Prior/ Bid opening Post) G001 Purchase of office equipment (desktop Planned Shopping Post 26-Jul-12 computer, laptops, camera, scanner) Actual shopping Post 26-Jul-12 G002 Purchase of office furniture (conference table, desks, Planned Shopping Post 26-Jul-12 chairs, bookshelves) Actual Shopping Post 26-Jul-12 G003 Purchase of fire-fighting Equipment for existing fire Planned ICB Prior 25-Oct-12 stations in Nairobi and 13 selected urban areas (a) 10,000 litres 7 No. (b) 5,000litres 7 No Actual G004 Purchase and installation of GIS equipment and Planned NCB Post 21-Aug-13 software at MONMED and selected urban areas Actual G005 Purchase of operation vehicles for PCT (6 No. (a) Planned NCB Prior 5-Oct-12 4x4 double cabin pick up 3 No. (b) Utility Vehicles 2 No. and (c) 9 seater mini Actual bus 1 No. G006 Purchase of 3 Water Planned NCB Prior 20-Jan-13 Bowsers to serve the 3 Fire Stations within Nairobi Actual III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comment 1. Competitive Methods (Firms) ≥200,000 2. Single Source (Firms) All 3 ICS (Consultancy Services) ≥100,000 4 SS (Individual Consultancy All Services) Page 3 of 7  Note: All Terms of Reference will be subject to prior review. 2. Consultancy Assignments with Selection Methods and Time Schedule Consultancy Description Status Selection Review RFP Remarks Method by Bank submission (Prior/ & Opening Post) 1 Assistant to Program Planned ICS Prior 23-Aug-11 Coordinator Actual ICS Prior 22-Aug11 2 Interdisplinary Land Use and Planned QCBS Prior 21-Dec-12 Transport Analysis including selected detailed designs Actual 3 Feasibility studies designs and tender documentation for non Planned QCBS Prior 9-Jan-13 motorized transport in selected urban areas Actual 4 Preparation of feasibility studies, final designs and Planned QCBS Prior 24-Jan-13 bidding documents for integrated solid waste management and infrastructural development Actual for Nairobi Metropolitan Region 5 Preparation of feasibility studies, final designs and Planned CQS Post 17-Jul-12 bidding documents for security/street lighting for selected 13 urban centres Actual 24-Jul-12 within the NMR 6 Preparation of feasibility studies, final designs and Planned QCBS Prior 16-Nov-12 bidding documents for disaster preparedness and response systems Actual 23-Nov-12 7 Preparation of feasibility studies, final designs and bidding documents for storm Planned QCBS Prior 30-Aug-12 water drainage in Nairobi City (Dagoretti, Langata, CBD and Embakasi), Thika (CBD and west of CBD), Mavoko and Actual QCBS Prior 29-Aug-12 Ongata Rongai township 8 Preparation of feasibility studies on Energy Audit in the Planned QCBS Prior 27-Oct-12 Page 4 of 7  Consultancy Description Status Selection Review RFP Remarks Method by Bank submission (Prior/ & Opening Post) Municipalities within the metropolitan region Actual 9 Environmental & Social Planned ICS Prior 10-Aug-11 Management (Plan) Framework (ESMF) Actual ICS Prior 23-Aug-11 10 Resettlement Policy Planned ICS Prior 15-Aug-11 Framework Actual ICS Prior 23-Aug-11 11 Preparation of Operational Planned ICS Prior 10-Aug-11 Manual Actual ICS Prior 23-Aug-11 12 Preparation of waste pickers development plan and its Planned CQS Post 2-Aug-13 implementation for selected 13 urban centres within the Actual NMR 13 Analysis of human resources capacity needs associated with Planned QCBS Post 4-Apr-13 the new county mandates within the NMR Actual 14 Preparation of asset inventory of key basic infrastructure in Planned QCBS Prior 17-May-13 each of the three counties, Kiambu, Machakos and Kajiado Actual 15 Preparation for detailed design Planned QCBS Prior 11-Apr-13 of public infrastructure around commuter rail stations Actual 16 Preparation of a Communications Strategy for Planned QCBS Post 4-Dec-12 the Nairobi Metropolitan Service Improvement Project (NaMSIP) Actual 17 Supervision of installation of Planned QCBS Prior 16-Jun-13 street lighting for selected 13 urban centres within NMR Actual 18 Environmental Consultant Planned ICS Post 18-Dec-12 Actual 19 Undertaking Environment Impact Assessment and Planned QCBS Prior 23-Apr-13 Resettlement Action Plan for Juja/Thika Sewerage Project Actual 20 Preparation of an Integrated Urban Water Management Planned QCBS Prior 12-Dec-12 Plan for the Nairobi Metropolitan Region Actual Page 5 of 7  Consultancy Description Status Selection Review RFP Remarks Method by Bank submission (Prior/ & Opening Post) 21 Preparation of revenue enhancement studies for 3 Planned QCBS Prior 10-May-13 selected local authorities (Kikuyu, Limuru and Ruiru) Actual 22 Carrying out ICT and GIS Needs Assessment in Planned QCBS Prior 21-Nov-12 MoNMED and selected Local Authorities within Nairobi Metropolitan Region (NMR) Actual 23 Preparation of the Feasibility Study and Design of Effecting Planned QCBS Prior 26-Oct-12 Alternative Traffic Management in Thika, Kiambu, Athi River and Actual OngataRongai towns 24 Preparation of Integrated Strategic Urban Development Planned QCBS Prior 3-Apr-13 Plans for 12 Towns in 4 Clusters within the Nairobi Metropolitan Region Actual 25 Preparation of Street Planned QCBS Prior 17-Apr-13 Addressing for City Council of Nairobi Actual 26 Preparation of Valuation Roll Planned QCBS Prior 8-Mar-13 for City Council of Nairobi Actual 27 Preparation of Designs, Specifications and Bidding Planned CQS Post 19-Feb-13 Documents for Stadiums in Limuru and Ruiru Actual 28 Preparation of Designs, Specifications and Bidding Planned CQS Post 26-Feb-13 Documents for Market in Ongata Rongai Actual 29 Procurement Consultant Planned ICS Prior 17-Jan-13 Actual 30 Engineering Consultant Planned ICS Prior 4-Jan-13 Actual 31 Planning Consultant Planned ICS Prior 11-Jan-13 Actual 32 Preparation of Preliminary and Detailed Engineering Planned QCBS Prior 27-Mar-13 Designs, Specifications, Bills Page 6 of 7  Consultancy Description Status Selection Review RFP Remarks Method by Bank submission (Prior/ & Opening Post) of Quantities, Bidding Documents and Carrying out Construction Supervision of Actual the Kenol-Tala-Kilimambogo Link Road. 33 Identification of Rehabilitation Measures and Planned QCBS Prior 15-Mar-13 Supervision Works at the Limuru Sewerage Treatment Plant and Thika Power Generation Plant Actual Page 7 of 7