Vietnam - Demonstration of PCB Management and Disposal Project : procurement plan

62416 Annex 2. Procurement Plan by VEA/ISEA PMU for 2011 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Expected Est. Costs Bank Expected Start of Completion Procure submission Expected issuance Expected Evaluation Expected Pack. Comp. Number of (tax Review contract Contract of Contract Contract Description Dates ment of short list of Bid. Documents submission of report Contract Remarks No. No. contract inclusive) (Prior/ negotiation Implement Implement Method of Firm (for (BD/RFP/RFQ) bids/proposals approval Award (USD) Post) (for QCBS) ation ation QCBS) CONSULTANTS Planned 1 574,415 prior QCBS Sept-10 Oct-10 Nov-10 Dec-10 Dec-10 Jan-11 Jan-11 Dec-13 CS3/ 1.3 PCB national inventory (non-EVN) Revised 1 574,415 prior QCBS Jun-11 Jul-11 Aug-11 Sept-11 Sept-11 Oct-11 Oct-11 Jun-14 ISEA Actual Planned 1 122,200 prior QCBS Oct-10 Nov-10 Dec-10 Feb-11 Mar-11 Apr-11 Apr-11 Dec-12 CS5/VE Four non-EVN Site Specific Investigation (southern and CS4&5 2.1 Revised 1 122,200 prior QCBS June-11 Aug-11 Sept-11 Nov -11 Dec-11 Jan-12 Jan-12 July-13 A northern sites) (PD) Actual Planned 1 100,666 prior QCBS Feb-11 Mar-11 Apr-11 Jun-11 Jul-11 Aug-11 Aug-11 Dec-13 CS7/VE non-EVN northern and southern Site Specific PCB CS6 & 7 2.2 Revised 1 100,666 prior QCBS Oct-11 Dec-11 Jan-12 Mar-12 Apr-12 May-12 May-12 Mar-14 A Management Plan (PD) Actual Planned 1 97,500 post CQS Dec-10 Feb-11 Mar-11 Apr-11 Apr-11 May-14 CS8/VE 2.6 Administrative Demonstration for site specific Revised 1 97,500 post CQS May-11 June-11 July-11 July-11 July-11 Dec-14 CS8 (PD) A Actual Planned 1 87,923 post CQS Oct-10 Nov-10 Dec-10 Dec-10 Dec-10 Dec-12 Retirement schedule of PCB equipment; Restriction on re- CS10/ 1.1 use and recycle of PCB oils; Guidelines for identification, Revised 1 87,923 post CQS Mar-11 Apr-11 Apr-11 Apr-11 Apr-11 Sept-12 ONGOING ISEA management, repair and retro-filling of PCB equipment Actual Requirements and guidelines for registrating, labeling, Planned 1 123,857 prior QCBS Sept-10 Oct-10 Nov-10 Jan-11 Feb-11 Mar-11 Mar-11 Dec-13 packaging, on-site storage, on-site storage facilities, and Revised CS11/V reporting with respect to PCB oils, PCB equipment, and 1.1 ONGOING EA hazardous wastes (including PCBs), which are applied for Actual 1 123,857 prior QCBS Feb-11 PCB waste generators, PCB owners; Methods for transport and disposal of PCBs oils and hazardous wastes. CS13/V 1.2 Review and revise existing technical guidelines and Planned 1 110,000 prior QCBS Apr-11 May-11 Jun-11 Aug-11 Sept-11 Oct-11 Oct-11 Jun-13 CS14&18 EA standards for construction of landfill (TCXDVN320-2004), Revised 1 110,000 prior QCBS June-11 Aug-11 Sept-11 Nov-11 Dec-11 Jan-12 Jan-12 Dec-13 (PD) 1  1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 landfill method (Decision 60/2002/QD-BKHCNMT), and use of cement kilns for disposal of hazardous wastes; Actual guidelines for decontamination of PCB equipment (transformers) Planned 1 67,300 post CQS Jan-11 Feb-11 Mar-11 Apr-11 Apr-11 Dec-12 CS19 & part of CS14/V Requirement for contingency/emergency response plans; Revised 1 67,300 post CQS Aug-11 Sept-11 Oct-11 Nov-11 Nov-11 Jun-13 1.2 CS11 EA Guideline for emergency responses Actual (27,300 USD) Planned 1 45,000 post CQS Mar-11 Apr-11 May-11 Jun-11 Jun-11 Dec-12 CS15/V 1.2 Revised 1 45,000 post CQS Sept-11 Oct-11 Nov-11 Dec-11 Dec-11 June-13 CS20 EA Guidelines/Protocols for inspection officers Actual Planned 1 254,240 prior QCBS Sept-10 Oct-10 Dec-10 Feb-11 Apr-11 May-11 May-11 Dec-14 CS16/V Revised 3.2 Public awareness campaigns ONGOING EA Nov -04 Actual 1 254,240 prior QCBS Feb-25 2011 Mar - 25 2011 2010 Planned 1 30,000 prior CQS Oct-11 Dec-11 Feb-12 Feb-12 Feb-12 Dec-14 CS17/V 5.4 Financial Audit in MONRE * Revised ONGOING EA Actual 1 30,000 prior CQS Apr-11 Planned 1 144,000 prior QCBS Aug-10 Sept-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Dec-14 CS19/V 4.1 MIS development Revised ONGOING EA Actual 1 144,000 prior QCBS Mar-11 Planned 12 48,400 post Ind. Jun-10 Jul-10 Aug-10 Sept-10 Sept-10 Dec-14 CS20/V Revised 3.1 National consultancies for small tasks as needed*** ONGOING EA Jun 25, Jul 05, Aug 20, Actual 2 2,240 post Ind. Jul 05, 2010 2010 2010 2010 Planned 1 381,200 prior QCBS Sept-10 Oct-10 Nov-10 Jan-11 Mar-11 Apr-11 Apr-11 Dec-14 CS21/V International best practice technical assistance on 3.1 Revised 1 381,200 prior QCBS Aug-11 Oct-11 Nov-11 Jan-12 Feb-12 Mar-12 Mar-12 CS26 (PD) EA inventory and management of PCBs Actual Planned 1 30,000 post Ind. Dec-10 Jan-11 Feb-11 Feb-11 Feb-11 Feb-13 CS23/V An international consultant to support the implementation separated 3.1 Revised 1 30,000 post Ind. Apr-11 May-11 June-11 June-11 June-11 June-12 EA and evaluation of the CS9, CS10, CS11 and CS12 from CS21 Actual GOODS 2  1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Planned 1 45,000 post NS Mar-11 Mar-11 Apr-11 May-11 May-11 Dec-14 G4/ 2.5 PCB Analyzer/test kits for Site 11-15 Revised 1 45,001 post NS June-11 July-11 Aug-11 Sept-11 Sept-11 June-12 VEA Actual Planned 1 36,000 post NS Mar-11 Apr-11 May-11 Jun-11 Jul-11 Jul-12 G7/ 4.1 Hardware: 3 servers, UPS, cable modem, routers, etc. Revised 1 36,000 post NS Nov-11 Dec-11 Jan-12 Feb-12 Feb-12 Dec-12 VEA Actual Planned 1 8,740 post NS Nov-11 Dec-11 Jan-11 Jan-11 Jan-11 Dec-11 G9/VEA 5.3 Office technology equipment for MONRE and ISEA ** Revised Actual * Remaining of 30,000 USD for second audit contract ** Remaining of 7,485 USD for next shopping *** This CS contains 4,000 USD transferred from CS7 3  Annex 3. Updated Project Procurement Plan by VEA/ISEA PMU 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Expected Expected Est. Costs Expected Bank Procure submission issuance of Expected Expected Start of Completion of Pack. Comp. Number of (tax Evaluation contract Contract Description Dates Review ment of short list Bid. submission of Contract Contract Contract Remarks No. No. contract inclusive) report approval negotiation (for (Prior/ Post) Method of Firm (for Documents bids/proposals Award Implementation Implementation (USD) QCBS) QCBS) (BD/RFP/RFQ) CONSULTANTS Planned 1 10,000 post CQS Jun-10 Jul-10 Jul-10 Jul-10 Jul-10 Dec-10 CS2/IS 1.3 Inventory methodology development Revised FINISHED EA Actual 1 10,000 post CQS Jul 15, 2010 Aug 5 , 2010 Aug 6, 2010 Aug 16, 2010 Aug 16, 2010 March, 2011 Planned 1 574,415 prior QCBS Sept-10 Oct-10 Nov-10 Dec-10 Dec-10 Jan-11 Jan-11 Dec-13 CS3/ 1.3 PCB national inventory (non-EVN): Revised 1 574,415 prior QCBS Jun-11 Jul-11 Aug-11 Sept-11 Sept-11 Oct-11 Oct-11 Jun-14 ISEA Actual Planned 1 138,100 prior QCBS Jan-11 Feb-11 Mar-11 Apr-11 Apr-11 May-11 May-11 Dec-13 CS4/ 1.3 National PCB Action Plan Revised 1 138,100 prior QCBS Jan-12 Feb-12 Mar-12 Apr-12 Apr-12 May-12 May-12 Dec-14 ISEA Actual Planned 1 122,200 prior QCBS Oct-10 Nov-10 Dec-10 Feb-11 Mar-11 Apr-11 Apr-11 Dec-12 CS5/VE Four non-EVN Site Specific Investigation (southern and CS4&5 2.1 Revised 1 122,200 prior QCBS June-11 Aug-11 Sept-11 Nov -11 Dec-11 Jan-12 Jan-12 July-13 A northern sites) (PD) Actual Planned 1 25,000 post CQS Jun-11 Jul-11 Aug-11 Aug-11 Aug-11 May-12 CS6/VE One non-EVN Northern Site Investigation (unspecified 2.1 Revised 1 25,000 post CQS Jan-12 Feb-12 Mar-12 Apr-12 May-12 July-13 CS5 A site) Actual Planned 1 100,666 prior QCBS Feb-11 Mar-11 Apr-11 Jun-11 Jul-11 Aug-11 Aug-11 Dec-13 CS7/VE non-EVN northern and southern Site Specific PCB CS6 & 7 2.2 Revised 1 100,666 prior QCBS Oct-11 Dec-11 Jan-12 Mar-12 Apr-12 May-12 May-12 Mar-14 A Management Plan (PD) Actual Planned 1 97,500 post CQS Dec-10 Feb-11 Mar-11 Apr-11 Apr-11 May-14 CS8/VE 2.6 Administrative Demonstration for site specific Revised 1 97,500 post CQS May-11 June-11 July-11 July-11 July-11 Dec-14 CS8 (PD) A Actual Legal definition of PCBs; revise and update policies CS9/VE 1.1 and regulations with respect to PCBs (Decision 184/, Planned 1 83,625 post CQS Jun-10 Jul-10 Aug-10 Sept-10 Sept-10 Sept-12 FINISHED A Decision 155/1999 with provisions of Decision 23/2006 4  1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 and Circular 12/2006, occupational health and safety legislation and regulations, TCVN 5507 -2002, Revised QCVN07: 2009/BTNMT, provincial policies and regulations in ten demonstration provinces i.e., at which level of concentration of PCBs in oil, soil, water, and Actual 1 83,625 post CQS Nov-08 2010 Dec-08 2010 Dec-15 2010 Dec-17, 2010 Dec-17, 2010 other media, would be defined as PCB contaminated and would be subject to regulatory control, etc.). Retirement schedule of PCB equipment; Restriction on Planned 1 87,923 post CQS Oct-10 Nov-10 Dec-10 Dec-10 Dec-10 Dec-12 CS10/ re-use and recycle of PCB oils; Guidelines for 1.1 Revised 1 87,923 post CQS Mar-11 Apr-11 Apr-11 Apr-11 Apr-11 Sept-12 ONGOING ISEA identification, management, repair and retro-filling of Actual PCB equipment Requirements and guidelines for registrating, labeling, Planned 1 123,857 prior QCBS Sept-10 Oct-10 Nov-10 Jan-11 Feb-11 Mar-11 Mar-11 Dec-13 packaging, on-site storage, on-site storage facilities, and reporting with respect to PCB oils, PCB equipment, CS11/V 1.1 and hazardous wastes (including PCBs), which are Revised ONGOING EA applied for PCB waste generators, PCB owners; Methods for transport and disposal of PCBs oils and Actual 1 123,857 prior QCBS Feb-11 hazardous wastes. Roles and responsibility of government agencies on Planned 1 32,520 post CQS Jul-10 Aug-10 Aug-10 Sept-10 Sept-10 Sept-12 CS12/ inspection and enforcement; and Liability-based cost 1.1 Revised FINISHED ISEA recovery system to support implementation of sound PCB management. Actual 1 32,520 post CQS Oct 28, 2010 Nov 25, 2010 Dec 15, 2010 Dec 20, 2010 Dec 20, 2010 Review and revise existing technical guidelines and Planned 1 110,000 prior QCBS Apr-11 May-11 Jun-11 Aug-11 Sept-11 Oct-11 Oct-11 Jun-13 standards for construction of landfill (TCXDVN320- CS13/V 2004), landfill method (Decision 60/2002/QD- CS14&18 1.2 Revised 1 110,000 prior QCBS June-11 Aug-11 Sept-11 Nov-11 Dec-11 Jan-12 Jan-12 Dec-13 EA BKHCNMT), and use of cement kilns for disposal of (PD) hazardous wastes; guidelines for decontamination of Actual PCB equipment (transformers) Planned 1 67,300 post CQS Jan-11 Feb-11 Mar-11 Apr-11 Apr-11 Dec-12 CS19 & Requirement for contingency/emergency response part of CS14/V 1.2 plans; Revised 1 67,300 post CQS Aug-11 Sept-11 Oct-11 Nov-11 Nov-11 Jun-13 CS11 EA Guideline for emergency responses (27,300 Actual USD) 5  1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Planned 1 45,000 post CQS Mar-11 Apr-11 May-11 Jun-11 Jun-11 Dec-12 CS15/V 1.2 Revised 1 45,000 post CQS Sept-11 Oct-11 Nov-11 Dec-11 Dec-11 June-13 CS20 EA Guidelines/Protocols for inspection officers Actual Planned 1 254,240 prior QCBS Sept-10 Oct-10 Dec-10 Feb-11 Apr-11 May-11 May-11 Dec-14 CS16/V Revised 3.2 Public awareness campaigns ONGOING EA Nov -04 Actual 1 254,240 prior QCBS Feb-25 2011 Mar - 25 2011 2010 Planned 1 30,000 prior CQS Oct-11 Dec-11 Feb-12 Feb-12 Feb-12 Dec-14 CS17/V 5.4 Financial Audit in MONRE * Revised ONGOING EA Actual 1 30,000 prior CQS Apr-11 Planned 1 33,100 post CQS Jul-10 Aug-10 Sept-10 Oct-10 Oct-10 Dec-14 CS18/V 3.2 Website development Revised FINISHED EA Actual 1 33,100 post CQS Nov-01 2010 Dec-01 2010 Dec-08 2010 Dec 08, 2010 Dec 08, 2010 Planned 1 144,000 prior QCBS Aug-10 Sept-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Dec-14 CS19/V 4.1 MIS development Revised ONGOING EA Actual 1 144,000 prior QCBS Mar-11 Planned 12 48,400 post Ind. Jun-10 Jul-10 Aug-10 Sept-10 Sept-10 Dec-14 CS20/V 3.1 National consultancies for small tasks as needed*** Revised ONGOING EA Actual 2 2,240 post Ind. Jun 25, 2010 Jul 05, 2010 Jul 05, 2010 Aug 20, 2010 Planned 1 381,200 prior QCBS Sept-10 Oct-10 Nov-10 Jan-11 Mar-11 Apr-11 Apr-11 Dec-14 CS21/V International best practice technical assistance on 3.1 Revised 1 381,200 prior QCBS Aug-11 Oct-11 Nov-11 Jan-12 Feb-12 Mar-12 Mar-12 CS26 (PD) EA inventory and management of PCBs Actual PMO term staffs (Project Manager, Financial Assistant Planned 7 317,000 post Ind. Aug-09 Aug-09 Dec-09 Jan-10 Jan-10 Dec-14 CS22/V Officer, Technical Officer, 02 Project Officer for ISEA 5.1 Revised FINISHED EA and MONRE, Procurement Officer for MONRE and Procurement Advisor) Actual 6 post Ind. Aug-09 Aug-09 Dec-09 Jan-10 Jan-10 Dec-14 An international consultant to support the Planned 1 30,000 post Ind. Dec-10 Jan-11 Feb-11 Feb-11 Feb-11 Feb-13 CS23/V seperated 3.1 implementation and evaluation of the CS9, CS10, Revised 1 30,000 post Ind. Apr-11 May-11 June-11 June-11 June-11 June-12 EA from CS21 CS11 and CS12 Actual GOODS 6  1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Planned 1 48,667 prior NS Mar-13 Apr-13 May-13 June-13 June-13 Dec-13 G3/VEA 2.5 Oil recycling units for site 11-15 Revised Actual Planned 1 45,000 post NS Mar-11 Mar-11 Apr-11 May-11 May-11 Dec-14 G4/ 2.5 PCB Analyser/test kits for Site 11-15 Revised 1 45,000 post NS June-11 July-11 Aug-11 Sept-11 Sept-11 June-12 VEA Actual Planned 1 50,000 post NS May-11 Jun-11 Jul-11 Aug-11 Aug-11 Dec-13 G5/ 2.4 Packaging materials and servicing tool for Site 11-15 Revised 1 50,000 post NS June-12 July-12 Aug-12 Sept-12 Sept-12 June-13 VEA Actual Planned 1 80,000 prior NCB Jul-10 Aug-10 Sept-10 Oct-10 Nov-10 Dec-11 G6/ 3.1 Two cars Revised FINISHED VEA Actual 1 79,800 prior NCB Aug 16, 2010 Sep 15, 2010 Oct 12, 2010 Dec 20, 2010 Dec 20, 2010 Planned 1 36,000 post NS Mar-11 Apr-11 May-11 Jun-11 Jul-11 Jul-12 G7/ 4.1 Hardware: 3 servers, UPS, cable modem, routers, etc. Revised 1 36,000 post NS Nov-11 Dec-11 Jan-12 Feb-12 Feb-12 Dec-12 VEA Actual Planned 1 27,515 prior NS Jun-10 Jul-10 Aug-10 Sept-10 Sept-10 Dec-10 G8/ 5.3 Office technology equipment for MONRE and ISEA ** Revised FINISHED VEA Actual 1 26,260 prior NS Jul 22, 2010 Aug 2, 2010 Aug 9, 2010 Aug 18, 2010 Aug 18, 2010 Oct 22, 2010 Planned 1 8,740 post NS Nov-11 Dec-11 Jan-11 Jan-11 Jan-11 Dec-11 G9/VEA 5.3 Office technology equipment for MONRE and ISEA ** Revised Actual WORKS Planned 1 370,000 prior NCB Jun-13 July-13 Sept-13 Sept-13 Oct-13 Dec-14 W5/ISE Infrastructure improvement and maintenance storage 2.5 Revised A facilities for MONRE (site 11 to 15) Actual Planned 1 11,500 post NS Jun-14 July-14 Aug-14 Aug-14 Aug-14 Dec-14 W10/VE Transportation from site to storage for MONRE site 11 2.4 Revised A to 15 Actual 7  Annex 4. Updated Project Procurement Plan by EVN PMU Issuance of Bank Completion of Item Contract Procurement Submission of Completion of Contract Start of Contract Est. Costs Review Procurement Contract Agency Responsible No. of Contract Description Dates Package documents bids/proposals evaluation Award Implementation Remarks (USD equiv.) (Prior/ Method Implementation for Procurement Lot No. (BD/RFP) [mm/yyyy] [mm/yyyy] [mm/yyyy] [mm/yyyy] Post) [mm/yyyy] [mm/yyyy] CONSULTANTS 1 Consulting firm Planned 1 1,180,331 Prior QCBS Jan-10 Dec-14 Southern Power Jun-11 (upon PCB Inventory; site specific investigation and Corporation (SPC) Revised 1 1,180,331 Prior QCBS completion of Jul-11 Oct-11 Nov-11 Jan-12 Dec-14 management plan CS2/ISEA) Actual 2 Indivdual consultant (supporting staff) Planned 1 48,000 post IC Sep-09 Dec-14 PCB-EVN-PMB 2.1 Procurement / Technical Revised 1 48,000 post IC May-11 Jun-11 Jun-11 Jul-11 Aug-11 Dec-14 PCB-EVN-PMB Actual Planned 1 42,000 post IC Sep-09 Dec-14 PCB-EVN-PMB 2.2 Financing / Administration Revised 1 42,000 post IC May-11 Jun-11 Jun-11 Jul-11 Aug-11 Dec-14 PCB-EVN-PMB Actual GOODS 3 Goods for PCB management Planned 1 97,333 Prior NCB Jan-10 Dec-14 SPC 3.1 Oil recycling units for Site 1 to 10 Revised 1 97,333 Prior NCB Sep-12 Oct-12 Jan-13 Feb-13 Feb-13 Dec-14 Actual Planned 1 90,000 post NCB Jan-10 Dec-14 SPC 3.2 PCB analyzer/test kits for site 1 to 10 Revised 1 90,000 post NCB Sep-12 Oct-12 Jan-13 Feb-13 Feb-12 Dec-14 Actual Planned 1 100,000 post NCB Jan-10 Dec-14 SPC Packaging materials and servicing tool for site 3.3 Revised 1 100,000 post NCB Sep-12 Oct-12 Jan-13 Feb-13 Feb-12 Dec-14 1 to 10 Actual Planned 1 15,400 Prior Shoping Jan-10 Dec-14 PCB-EVN-PMB 4 Office tech equipment Revised 1 15,400 Prior Shoping Jun-11 Jun-11 Jul-11 Jul-11 Aug-11 Aug-11 PCB-EVN-PMB Actual CIVIL WORKS 5 Infrastructure improvement and maintenance storage facilitis Planned 1 102,250 Prior NCB Jan-11 Dec-14 Pha Lai Power Company 5.1 Storage in Pha Lai Revised 1 102,250 Prior NCB Sep-12 Sep-12 Jan-13 Jan-13 Jan-13 Dec-14 Actual 8  Issuance of Bank Completion of Item Contract Procurement Submission of Completion of Contract Start of Contract Est. Costs Review Procurement Contract Agency Responsible No. of Contract Description Dates Package documents bids/proposals evaluation Award Implementation Remarks (USD equiv.) (Prior/ Method Implementation for Procurement Lot No. (BD/RFP) [mm/yyyy] [mm/yyyy] [mm/yyyy] [mm/yyyy] Post) [mm/yyyy] [mm/yyyy] Northern Power Planned 1 102,250 post NCB Jan-11 Dec-14 Corporation (NPC) 5.2 Storage in the North Revised 1 102,250 post NCB Sep-12 Sep-12 Jan-13 Jan-13 Jan-13 Dec-14 Actual Planned 1 102,250 post NCB Jan-11 Dec-14 SPC 5.3 Storage In the South Revised 1 102,250 post NCB Sep-12 Sep-12 Jan-13 Jan-13 Jan-13 Dec-14 Actual Planned 1 102,250 post NCB Jan-11 Dec-14 Central Power Revised 1 102,250 post NCB Sep-12 Sep-12 Jan-13 Jan-13 Jan-13 Dec-14 Corporation (CPC) 5.4 Storage in the Centre Actual Note Lot 1 (CS1) is delayed due to pending of CS2 and PCB threshold Lot 2 and 4 are delayed due to pending of Lot 1 9 10