Africa - West Africa Regional Transport and Transit Facilitation Project : procurement plan

Page 1 Procurement Plan-Goods GHANA/MINISTRY OF TRANSPORT: Project: West Africa Transport Transit Facilitation Project Loan #: Description* Package Number Lot Number Estimated Amount in US $ Procurement Method Pre-or Post Qualification Prior or Post Review Plan vs. Actual Prep & Submission by Ex Agency No-objection Date If Prequalification Plan 4 - 7 wks 1 - 1.5 wks add 7-13 wks Actual List of Contracts GHA GHA/WATTFP/G01/08 1 160,000.00 NCB Post Prior Plan 19 Sept 08 30 Sept 08 Actual GHA/WATTFP/G02/08 1 240,000.00 NCB Post Post Plan 05 Dec 08 15 Dec 08 Actual CEPS CEPS/WATTFP/G01/08 1 150,000.00 NCB Post Prior Plan 01 Jun 09 11 Jun 09 Actual CEPS/WATTFP/G02/08 1 248,000.00 NCB Post Prior Plan 22 Aug 08 02 Sept 08 Actual HIV/AIDS SENSITIZATION HIV/AIDS/WATTFP/G01/08 1 130,000.00 NCB Post Prior Plan 04 Nov 08 14 Nov 08 Actual HIV/AIDS/WATTFP/G02/08 1 15,000.00 Shopping Post Post Plan N/A N/A Actual HIV/AIDS PVCT HIV/AIDS/WATTFP/G03/08 2 30,000.00 Shopping Post Post Plan N/A N/A Actual HIV/AIDS CIOCB HIV/AIDS/WATTFP/G04/08 3 55,000.00 NCB Post Post Plan 19 Sept 08 30 Sept 08 Actual HIV/AIDS/WATTFP/G05/08 4 30,000.00 Shopping Post Post Plan N/A N/A Actual CAPACITY BUILDING MOT/WATTFP/G01/08 1 40,000.00 Shopping Post Post Plan N/A N/A Actual Total Cost 1,098,000.00 Plan 0.00 Actual NOTE: PVCT (Permanent Voluntary Counselling Test) CIOCB (Coordination, Institutional and Organisational Capacity Building) Software on Project Accounting, Reporting System for Donor Funded Projects Procurement of a 4X4 Cross-Country Vehicle Procurement of Office Equipment Vehicles to Equip Mobile Patrols along Corridor Production of IEC Materials Purchase of Condoms & Distribution Acquire 15(Fifteen) Permanent Voluntary Counselling Test (PVCT) Kits BASIC DATA Draft Bid Documents, including specs and quantities, draft SPN Norm Duration of Proc Steps Procurement of Vehicles Procurement of WAN Networks Device & Security Facilities in four GHA offices ICT Equipment to Equip 2(Two) Check Points and Rest Stop Areas 554760PROP0p071ATTFP0ProcPlans02009.xls 1 of 15 7/6/2010 5:50 AM Page 2 Procurement Plan-Goods GHANA/MINISTRY OF TRANSPORT: Project: West Africa Transport Transit Facilitation Project Loan #: Description* List of Contracts GHA CEPS HIV/AIDS SENSITIZATION HIV/AIDS PVCT HIV/AIDS CIOCB CAPACITY BUILDING Total Cost NOTE: PVCT (Permanent Voluntary Counselling Test) CIOCB (Coordination, Institutional and Organisational Capacity Building) Software on Project Accounting, Reporting System for Donor Funded Projects Procurement of a 4X4 Cross-Country Vehicle Procurement of Office Equipment Vehicles to Equip Mobile Patrols along Corridor Production of IEC Materials Purchase of Condoms & Distribution Acquire 15(Fifteen) Permanent Voluntary Counselling Test (PVCT) Kits Norm Duration of Proc Steps Procurement of Vehicles Procurement of WAN Networks Device & Security Facilities in four GHA offices ICT Equipment to Equip 2(Two) Check Points and Rest Stop Areas If Post-Review, No-objection Dates are not needed Spec Proc Notice Advert On-line UNDB Gateway Nat Press 1.5 - 2 wks 14 Oct 08 29 Dec 08 25 Jun 09 16 Sept 08 28 Nov 08 N/A N/A 14 Oct 08 N/A N/A 554760PROP0p071ATTFP0ProcPlans02009.xls 2 of 15 7/6/2010 5:50 AM Page 3 Procurement Plan-Goods GHANA/MINISTRY OF TRANSPORT: Project: West Africa Transport Transit Facilitation Project Loan #: Description* List of Contracts GHA CEPS HIV/AIDS SENSITIZATION HIV/AIDS PVCT HIV/AIDS CIOCB CAPACITY BUILDING Total Cost NOTE: PVCT (Permanent Voluntary Counselling Test) CIOCB (Coordination, Institutional and Organisational Capacity Building) Software on Project Accounting, Reporting System for Donor Funded Projects Procurement of a 4X4 Cross-Country Vehicle Procurement of Office Equipment Vehicles to Equip Mobile Patrols along Corridor Production of IEC Materials Purchase of Condoms & Distribution Acquire 15(Fifteen) Permanent Voluntary Counselling Test (PVCT) Kits Norm Duration of Proc Steps Procurement of Vehicles Procurement of WAN Networks Device & Security Facilities in four GHA offices ICT Equipment to Equip 2(Two) Check Points and Rest Stop Areas If Post-Review, No-objection Dates are not needed Contract Implementation Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan vs. Actual Contract Amount in US$'000 Date Contract Award Date Contract Signature Opening of Let of Credit Arrival of Goods 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Plan 1 wk 1.5-3 wks Actual 21 Oct 08 21 Nov 08 12 Dec 08 22 Dec 08 Plan 29 Dec 08 19 Jan 08 Actual 05 Jan 09 05 Feb 09 26 Feb 09 04 Mar 09 Plan 11 Mar 09 01 Apr 09 Actual 02 Jul 09 03 Aug 09 24 Aug 09 03 Sept 09 Plan 10 Sept 09 01 Oct 09 Actual 23 Sept 08 03 Nov 08 24 Nov 08 04 Dec 08 Plan 11 Dec 08 03 Jan 09 Actual 05 Dec 08 09 Jan 09 30 Jan 09 9 Feb 09 Plan 16 Feb 09 09 Mar 09 Actual 06 Jan 09 12 Jan 09 13 Jan 09 N/A Plan 15 Jan 09 N/A Actual 09 Dec 09 14 Dec 09 15 Dec 09 N/A Plan 17 Dec 09 N/A Actual 21 Oct 08 21 Nov 08 12 Dec 08 22 Dec 08 Plan 29 Dec 08 19 Jan 08 Actual 24 Oct 08 24 Nov 08 15 Dec 08 N/A Plan 18 Jan 09 N/A Actual 07 Oct 08 04 Nov 08 25 Nov 08 N/A Plan 02 Dec 08 N/A Actual Plan 0.00 Actual 0.00 Bid Evaluation Contract Finalization Bidding Period 554760PROP0p071ATTFP0ProcPlans02009.xls 3 of 15 7/6/2010 5:50 AM Page 4 Procurement Plan-Goods GHANA/MINISTRY OF TRANSPORT: Project: West Africa Transport Transit Facilitation Project Loan #: Description* List of Contracts GHA CEPS HIV/AIDS SENSITIZATION HIV/AIDS PVCT HIV/AIDS CIOCB CAPACITY BUILDING Total Cost NOTE: PVCT (Permanent Voluntary Counselling Test) CIOCB (Coordination, Institutional and Organisational Capacity Building) Software on Project Accounting, Reporting System for Donor Funded Projects Procurement of a 4X4 Cross-Country Vehicle Procurement of Office Equipment Vehicles to Equip Mobile Patrols along Corridor Production of IEC Materials Purchase of Condoms & Distribution Acquire 15(Fifteen) Permanent Voluntary Counselling Test (PVCT) Kits Norm Duration of Proc Steps Procurement of Vehicles Procurement of WAN Networks Device & Security Facilities in four GHA offices ICT Equipment to Equip 2(Two) Check Points and Rest Stop Areas Contract Implementation Inspection Final Acceptance 554760PROP0p071ATTFP0ProcPlans02009.xls 4 of 15 7/6/2010 5:50 AM Page 5 Initial Approval Update Dates of Bank Approval of Procurement Plan For Goods Page 6 Page 7 Procurement Plan-Works GHANA/MINISTRY OF TRANSPORT: Project: West Africa Transport Transit Facilitation Project If Post-Review, No-objection Dates are not needed Loan #: Spec Proc Notice Advert Description* Package Number Lot Number Lumpsum or Bill of Quantities Procurement Method Estimated Amount in US $ Pre-or Post Qualification Prior or Post Review Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press If Prequalification Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks add 7-13 wks Actual List of Contracts GHA GHA/WATTFP/W01/08 1 BOQ ICB 45,000,000.00 Pre-Qual Prior Plan 31 Jul 08 28 Aug 08 10 Oct 08 Actual GHA/WATTFP/W02/08 1 BOQ NCB 2,490,000.00 Post Qual Prior Plan 17 Jul 09 27 Jul 09 10 Aug 09 Actual GHA/WATTFP/W03/08 1 BOQ NCB 1,000,000.00 Post Qual Prior Plan 06 Feb 09 16 Feb 09 02 Mar 09 Actual GPHA GPHA/WATTFP/W01/08 1 BOQ ICB 5,500,000.00 Post Qual Prior Plan 09 Jul 09 20 Jul 09 03 Aug 09 Actual GHA/CEPS GHA/WATTFP/W04/08 1 BOQ NCB 2,238,000.00 Post Qual Prior Plan 17 Jul 09 27 Jul 09 10 Aug 09 Actual Plan Actual Plan Actual Plan Actual Plan Actual Total Cost 56,228,000.00 Plan 0.00 Actual NOTE: PVCT (Permanent Voluntary Counselling Test) CIOCB (Coordination, Institutional and Organisational Capacity Building) Construction of the proposed Satellite Truck Transit Village Construction of two (2) combined CEPS Intervening Stations and GHA Rest Stops on the Tema-Paga Corridor Norm Duration of Proc Steps Rehabilitation / Strengthening of Kintampo-Tamale-Paga Road Construction of two (2) Major Rest Stops on the Tema-Paga Corridor Construction of Road Safety Mitigation Measures Basic Data Draft Bid Documents, including specs and quantities, draft SPN 554760PROP0p071ATTFP0ProcPlans02009.xls 7 of 15 7/6/2010 5:50 AM Page 8 Procurement Plan-Works GHANA/MINISTRY OF TRANSPORT: Project: West Africa Transport Transit Facilitation Project Loan #: Description* List of Contracts GHA GPHA GHA/CEPS Total Cost NOTE: PVCT (Permanent Voluntary Counselling Test) CIOCB (Coordination, Institutional and Organisational Capacity Building) Construction of the proposed Satellite Truck Transit Village Construction of two (2) combined CEPS Intervening Stations and GHA Rest Stops on the Tema-Paga Corridor Norm Duration of Proc Steps Rehabilitation / Strengthening of Kintampo-Tamale-Paga Road Construction of two (2) Major Rest Stops on the Tema-Paga Corridor Construction of Road Safety Mitigation Measures If Post-Review, No-objection Dates are not needed Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan vs. Actual Contract Amount in US$ '000 Date Contract Award Date Contract Signature Mobilization Advance Payment Substantial Completion Final Acceptance 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks Plan 1 wk 1.5-3 wks Actual 12 Nov 08 11 Dec 08 23 Dec 08 20 Jan 09 Plan 27 Jan 09 17 Feb 09 07 Apr 09 26 Jan 12 Actual 24 Aug 09 21 Sep 09 02 Nov 09 23 Nov 09 Plan 30 Nov 09 21 Dec 09 01 Feb 10 25 Jun 10 Actual 16 Mar 09 06 Apr 09 04 May 09 25 May 09 Plan 01 Jun 09 22 Jun 09 06 Jul 09 22 Dec 09 Actual 17 Aug 09 05 Oct 09 16 Nov 09 14 Dec 09 Plan 21 Dec 09 11 Jan 10 11 Feb 10 11 Jan 11 Actual 24 Aug 09 21 Sep 09 02 Nov 09 23 Nov 09 Plan 30 Nov 09 21 Dec 09 01 Feb 10 25 Jun 10 Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 0.00 Actual 0.00 Contract Implementation Bid Evaluation Contract Finalization Bidding Period 554760PROP0p071ATTFP0ProcPlans02009.xls 8 of 15 7/6/2010 5:50 AM Page 9 Initial Approval Update Dates of Bank Approval of Procurement Plan For Works Page 10 Page 11 Procurement Plan-Consultants 2 GHANA/MINISTRY OF TRANSPORT: For Contracts under projects approved before the May 2002 Guidelines Project: WATTFP If Post-Review, No-objection Dates are not needed Loan #: Contract Type Description* Selection Method Lumpsum or Time-Based Estimated Amount in US$ Prior/Pos t Review Plan vs. Actual Prep & Submission by Ex Ag No-objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No-objection Date Plan vs. Actual Invitation Date Submission/ Opening Date Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Plan 4 to 12 wks Actual Actual List of Contracts GHA QCBS Time-Based 3,000,000.00 Prior Plan 02 Jul 08 16 Jul 08 30 Jul 08 04 Sept 08 18 Sept 08 30 Sept 08 Plan 08 Oct 08 29 Oct 08 Actual Actual QCBS Lumpsum 1,000,000.00 Prior Plan Plan Actual 04 Apr 06 04 Apr 06 Actual 23 Apr 07 14 Jul 07 QCBS 1,000,000.00 Prior Plan Plan Actual Actual QCBS Lumpsum 526,787.00 Prior Plan Plan Actual 04 Apr 06 04 Apr 06 Actual 24 Apr 06 14 Jul 06 QBS Lumpsum 49,000.00 Post Plan N/A N/A 01 Sept 08 15 Sept 08 N/A N/A Plan N/A N/A Actual Actual QBS Lumpsum 49,500.00 Post Plan N/A N/A 15 Oct 08 29 Oct 08 N/A N/A Plan N/A N/A Actual Actual QCBS Lumpsum 375,000.00 Prior Plan 15 Sept 08 29 Sept 08 06 Oct 08 20 Oct 08 27 Oct 08 10 Nov 08 Plan 17 Nov 08 08 Dec 08 Actual Actual GPHA QBS Lumpsum 25,000.00 Post Plan N/A N/A 15 May 08 29 May 08 N/A N/A Plan N/A N/A Actual Actual QCBS Lumpsum 150,000.00 Prior Plan 30 Nov 08 15 Dec 08 30Aug 08 15 Sept 08 30 Nov 08 15 Dec 08 Plan 15 Sept 08 30 oct 08 Actual Actual QCBS Lumpsum 350,000.00 Prior Plan 30 Nov 08 15 Dec 08 30Aug 08 15 Sept 08 30 Nov 08 15 Dec 08 Plan 15 Sept 08 30 oct 08 Actual Actual GHA/CEPS QCBS Lumpsum 762,000.00 Prior Plan 29 May 08 09 Jun 08 05 May 08 19 May 08 29 May 08 09 Jun 08 Plan 16 Jun 08 28 Jul 08 Actual Actual CEPS QCBS Lumpsum 250,000.00 Prior Plan 08 Sept 08 22 Sept 08 02 Oct 08 16 Oct 08 23 Oct 08 30 Oct 08 Plan 03 Nov 08 08 Dec 08 Actual Actual HIV/AIDS QBS Lumpsum 40,000.00 Post Plan N/A N/A 01 Sept 08 15 Sept 08 N/A N/A Plan N/A N/A Actual Actual HIV/AIDS_M&E QBS Lumpsum 20,000.00 Post Plan N/A N/A 25 Sept 08 09 Oct 08 N/A N/A Plan N/A N/A Actual Actual Total Cost 6,111,787.00 Plan Plan 0.00 Actual Actual Social & Enviromental Impact Assessment Studies on proposed Transit Truck Village Techno-economic Feasibility Studies on the proposed Transit Truck Village Detailed Eng. Design, Prep of Tender doc. (goods and works) and Const. supervision of truck village. Consultancy services for design and const supervision of (2) intervening stations and (4) rest stop areas Consultancy services for training/development of software on data entry and processing Consultancy Services for Annual HIV/AIDS Programme Evaluation Consultancy Services for Training on sentitization & advocacy skills Selection of Auditor Consultancy Services for the installation of WAN Network & Security devices for GHA offices Technical Assistance for National Road Transport and Transit Facilitation Committee Future Studies for Evaluation of Project Consultant Proposals Preparation Request for Proposals To Be Determined Corridor Road Safety Study Econ. Feas. and Det. Eng. Studies of Kintampo-Tamale-Paga Rd Norm Duration of Proc Steps Consultancy Services for the Supervision of Rehabilitation of Kintampo-Tamale- Paga Road Request for EOI (where required) Short List 554760PROP0p071ATTFP0ProcPlans02009.xls 11 of 15 7/6/2010 5:50 AM Page 12 Procurement Plan-Consultants 2 GHANA/MINISTRY OF TRANSPORT: Project: WATTFP Loan #: Description* List of Contracts GHA GPHA GHA/CEPS CEPS HIV/AIDS HIV/AIDS_M&E Total Cost Social & Enviromental Impact Assessment Studies on proposed Transit Truck Village Techno-economic Feasibility Studies on the proposed Transit Truck Village Detailed Eng. Design, Prep of Tender doc. (goods and works) and Const. supervision of truck village. Consultancy services for design and const supervision of (2) intervening stations and (4) rest stop areas Consultancy services for training/development of software on data entry and processing Consultancy Services for Annual HIV/AIDS Programme Evaluation Consultancy Services for Training on sentitization & advocacy skills Selection of Auditor Consultancy Services for the installation of WAN Network & Security devices for GHA offices Technical Assistance for National Road Transport and Transit Facilitation Committee Future Studies for Evaluation of Project Corridor Road Safety Study Econ. Feas. and Det. Eng. Studies of Kintampo-Tamale-Paga Rd Norm Duration of Proc Steps Consultancy Services for the Supervision of Rehabilitation of Kintampo-Tamale- Paga Road Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Preparation Eval Report (T) (F) Negotiations (N) Plan vs. Actual Submission Date No-objection Date Contract Amount in US$ '000 Contract Award Contract Signature Plan vs. Actual Mobilization Advance Payment 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 2 wks Plan 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Plan Actual Actual 19 Nov 08 03 Dec 08 17 Dec 08 04 Jan 09 18 Jan 09 Plan 02 Feb 09 16 Feb 09 23 Feb 09 16 Mar 09 Plan 13 Apr 09 Actual Actual 20 Aug 08 Plan 05 Sept 08 19 Sept 08 26 Sept 09 17 Oct 08 Plan 14 Nov 09 31 Jan 08 30 Apr 08 14 May 08 28 May 08 Actual Actual Plan Plan Actual Actual Plan Plan 09 Nov 06 28 Dec 06 19 Dec 06 11 Jan 07 01 Feb 07 Actual 15 Feb 07 01 Mar 07 205,600.00 08 Mar 07 29 Mar 07 Actual N/A 15 Oct 08 N/A N/A N/A 12 Nov 08 Plan 26 Nov 08 N/A 12 Dec 08 23 Dec 08 Plan Actual Actual 05 Nov 08 N/A N/A N/A 19 Nov 08 Plan 03 Dec 08 N/A 10 Dec 08 05 Jan 09 Plan Actual Actual 29 Dec 08 12 Jan 09 26 Jan 09 09 Feb 09 23 Feb 09 Plan 09 Mar 09 23 Mar 09 30 Mar 09 13 Apr 09 Plan Actual Actual 19 Jun 08 N/A N/A N/A 30 Sept 08 Plan 17 Jul 08 N/A 24 Jul 08 31 Jul 08 Plan Actual Actual 15 Nov 08 30 Nov 08 15 Dec 08 30 Dec 08 16 Jan 09 Plan 30 Jan 09 14 Feb 09 28 Feb 09 12 Mar 09 Plan 30 Mar 09 Actual Actual 15 Nov 08 30 Nov 08 15 Dec 08 30 Dec 08 16 Jan 09 Plan 30 Jan 09 14 Feb 09 28 Feb 09 12 Mar 09 Plan 30 Mar 09 Actual Actual 18 Aug 08 01 Sept 08 15 Sept 08 30 Sept 08 14 Oct 08 Plan 28 Oct 08 11 Nov 08 18 Nov 08 09 Dec 08 Plan 13 Jan 09 Actual Actual 29 Dec 08 12 Jan 09 26 Jan 09 07 Feb 09 23 Feb 09 Plan 09 Mar 09 23 Mar 09 30 Mar 09 20 Apr 09 Plan 18 May 09 Actual Actual 15 Oct 08 N/A N/A N/A 19 Nov 08 Plan 03 Dec 09 N/A 17 Dec 09 23 Dec 08 Plan Actual Actual 20 Oct 08 N/A N/A N/A 17 Nov 08 Plan 01 Dec 08 N/A 11 Dec 08 18 Dec 08 Plan Actual Actual Plan 0.00 Plan Actual 205,600.00 Actual Draft Contract Contract Implementation Contract Finalization Proposal Evaluation and Negotiation for Projects after May 2002 Technical (T) & Financial (F) and Negotions (N) 554760PROP0p071ATTFP0ProcPlans02009.xls 12 of 15 7/6/2010 5:50 AM Page 13 Procurement Plan-Consultants 2 GHANA/MINISTRY OF TRANSPORT: Project: WATTFP Loan #: Description* List of Contracts GHA GPHA GHA/CEPS CEPS HIV/AIDS HIV/AIDS_M&E Total Cost Social & Enviromental Impact Assessment Studies on proposed Transit Truck Village Techno-economic Feasibility Studies on the proposed Transit Truck Village Detailed Eng. Design, Prep of Tender doc. (goods and works) and Const. supervision of truck village. Consultancy services for design and const supervision of (2) intervening stations and (4) rest stop areas Consultancy services for training/development of software on data entry and processing Consultancy Services for Annual HIV/AIDS Programme Evaluation Consultancy Services for Training on sentitization & advocacy skills Selection of Auditor Consultancy Services for the installation of WAN Network & Security devices for GHA offices Technical Assistance for National Road Transport and Transit Facilitation Committee Future Studies for Evaluation of Project Corridor Road Safety Study Econ. Feas. and Det. Eng. Studies of Kintampo-Tamale-Paga Rd Norm Duration of Proc Steps Consultancy Services for the Supervision of Rehabilitation of Kintampo-Tamale- Paga Road Draft Report Final Report 03 Apr 08 30 Jun 08 15 Apr 08 15 April 09 30 Jun 09 15 April 09 30 Jun 09 09 Mar 09 09 Jun 09 18 Aug 09 17 Nov 09 02 Mar 09 Contract Implementation 554760PROP0p071ATTFP0ProcPlans02009.xls 13 of 15 7/6/2010 5:50 AM Page 14 Initial Approval Update Dates of Bank Approval of Procurement Plan For Consultants 2 Page 15