Nigeria - HIV/AIDS Program Development Project : procurement plan for Bauchi State

Page 1 Procurement Plan-Goods Description Package Number Lot Number Lot Description Estimated Procurement Pre/Post Prior/Post Normal Duration of Procurement Steps Procurement and Installation of Office BASG/BACA/Sho 1 Procurement of 2 19,083.97 Shopping Post Post ' ' ' 19,083.97 Procrement and Installation of V-Sat, develop BASG/BACA/Sho 2 Procurement of V-Sat, 7,633.59 ' ' ' 7,633.59 Procurement of 1 additional Project vehicle BASG/BACA/Sho p/003/007 3 Procurement of 1 No. Project vehicle 45,801.53 ' ' ' ' ' ' 45,801.53 Procurement and Installation of Office equipments BASG/BACA/Sho p/004/007 4 Procurement of 6 split Acs, 2 PAS, 2No. 21" television and 1 digital camera 5,343.51 ' ' ' ' ' 5,343.51 Procurement of Office Furnitures BASG/BACA/Sho p/005/007 5 Procurement of Conference Hall table and 60 Chairs 7,633.59 ' ' ' 7,633.59 Procurement of Iems for the celebration of the 2007 World AIDS Day BASG/BACA/Sho p/006/007 5 Procurement/prinitng of IEC Materials e.g. 300 T-Shirts, 300 Face Caps, 1000 Posters, 1000 Handbills and the Procurement of refreshments and reagents for VCT 6,870.23 ' ' ' ' ' ' , 6,870.23 Subtotal Sub-Total If Pre Qualification add 7- Sub-Total Project/Programme: Bauchi Action Committee on HIV/AIDS Loan/Credit: 3556 UNI BASIC DATA Sub-Total Subtotal Sub-Total 4209000PROP0P010Consultancy010Works.xls 1 of 33 01/16/2008 3:32 AM Page 2 Procurement Plan-Goods Strengthen M&E Unit at both State and LGA BASG/BACA/Shp /001/007 1 RE-printing of M&E tracking forms for distribution to all the SDPs 7,633.59 7,633.59 Production of State program Update report BASG/BACA/Sh p/008/007 2 To produce State program NNRIM update 3,816.79 103,816.80 Total Cost 106,870.24 11,450.38 Fill gray cells only! Subtotal 4209000PROP0P010Consultancy010Works.xls 2 of 33 01/16/2008 3:32 AM Page 3 Procurement Plan-Goods Description Normal Duration of Procurement Steps Procurement and Installation of Office Procrement and Installation of V-Sat, develop Procurement of 1 additional Project vehicle Procurement and Installation of Office equipments Procurement of Office Furnitures Procurement of Iems for the celebration of the 2007 World AIDS Day Project/Programme: Bauchi Action Committee on HIV/AIDS Loan/Credit: 3556 UNI Sub-Total Spec. proc. Advert Plan Prop. & No Objection Online UNDP Bid Invitation Bid closing- Submission Bid, No-Objection Plan 4-7 weeks 1-1.5 weeks 1.5-2 wks 6-12wks 6-12wks NA NA Actual Plan 16-Apr-07 NA N/A 31-May-07 28-Jun-07 NA NA Actual Plan 16-Apr-07 NA N/A 31-May-07 28-Jun-07 NA NA Plan 18-Apr-07 NA N/A 1-Jun-07 28-Jun-07 NA NA Actual Plan 18-Apr-07 NA N/A 1-Jun-07 28-Jun-07 NA NA Actual Plan 18-Apr-07 NA N/A 1-Jun-07 28-Jun-07 NA NA Actual Plan 20-Apr-07 NA N/A 3-Jun-07 30-Jun-07 NA NA Actual Procutement Plan-Goods Country/organization: Bauchi State Nigeria Draft Bid Document including Specifications & Quantity If post Review No-Objection Dates are not needed Bidding Period Bid Evaluation 4209000PROP0P010Consultancy010Works.xls 3 of 33 01/16/2008 3:32 AM Page 4 Procurement Plan-Goods Strengthen M&E Unit at both State and LGA Production of State program Update report Total Cost Fill gray cells only! Plan 22-Apr-07 NA NA 05-Jun-07 2-Jul-07 NA NA Actual Plan 22-Apr-07 NA NA 05-Jun-07 02-Jul-07 NA NA Plan Actual Plan Actual 4209000PROP0P010Consultancy010Works.xls 4 of 33 01/16/2008 3:32 AM Page 5 Procurement Plan-Goods Description Normal Duration of Procurement Steps Procurement and Installation of Office Procrement and Installation of V-Sat, develop Procurement of 1 additional Project vehicle Procurement and Installation of Office equipments Procurement of Office Furnitures Procurement of Iems for the celebration of the 2007 World AIDS Day Project/Programme: Bauchi Action Committee on HIV/AIDS Loan/Credit: 3556 UNI Sub-Total Inspection Final Acceptance Plan Contract amount Date Contract Date Contract O Arrival of Inspection/ Plan 1 week 1.5-3weeks 12 weeks Actual Plan 19,083.97 6-Jul-07 20-Jul-07 N 20-Oct-07 27-Oct-07 Actual 19,083.97 Plan 7,633.59 6-Jul-07 20-Jul-07 N 20-Oct-07 27-Oct-07 7,633.59 Plan 45,801.53 6-Jul-07 20-Jul-07 N A 20-Oct-07 27-Oct-07 Actual 45,801.53 Plan 5,343.51 6-Jul-07 20-Jul-07 N A 20-Oct-07 27-Oct-07 5,343.51 Plan 7,633.59 6-Jul-07 20-Jul-07 N A 20-Oct-07 27-Oct-07 Actual 7,633.59 Plan 6,870.23 9-Jul-07 21-Jul-07 N A 23-Oct-07 30-Oct-07 Actual 6,870.23 Contract Implementation Contract Finalization 4209000PROP0P010Consultancy010Works.xls 5 of 33 01/16/2008 3:32 AM Page 6 Procurement Plan-Goods Strengthen M&E Unit at both State and LGA Production of State program Update report Total Cost Fill gray cells only! 7,633.59 11-Jul-07 23-Jul-07 N A 25-Oct-07 2-Nov-07 7,633.59 plan 3,816.79 11-Jul-07 23-Jul-07 N A 25-Oct-07 02-Nov-07 103,816.80 Plan Actual Plan 106,870.24 Actual 11,450.38 4209000PROP0P010Consultancy010Works.xls 6 of 33 01/16/2008 3:32 AM Page 7 Procurement Plan-Approvals-Goods Initial Approval Update Dates of Bank Approval of Procurement Plan For Goods 4209000PROP0P010Consultancy010Works.xls 7 of 33 01/16/2008 3:32 AM Page 8 Procurement Plan-Works If Prequalification add 7-13 wks List of Contracts BACA/SPT/001/ 007 1 BOQ Shopping 28,625.95 Post Post BACA/SPT/002/ 007 1 Lump sum Shopping 916.03 Post Post Total Cost 29,541.98 0.00 Norm Duration of Proc Steps To rehabilitate security room wal fencing, generatior room and parking lot Day to Day repairs and maintenance of office structures 4209000PROP0P010Consultancy010Works.xls 8 of 33 01/16/2008 3:32 AM Page 9 Procurement Plan-Works List of Contracts Total Cost Norm Duration of Proc Steps To rehabilitate security room wal fencing, generatior room and parking lot Day to Day repairs and maintenance of office structures Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks Actual Plan 2 April 2007 16 April 2007 30 Apr 07 14 May 07 28 May 07 8 June 07 22 June 07 Actual Plan 3 Apr 07 17 Apr 07 1 May 07 15 May 07 29 may 07 12 June 07 26 June 07 Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual 4209000PROP0P010Consultancy010Works.xls 9 of 33 01/16/2008 3:32 AM Page 10 Procurement Plan-Works List of Contracts Total Cost Norm Duration of Proc Steps To rehabilitate security room wal fencing, generatior room and parking lot Day to Day repairs and maintenance of office structures Plan 1 wk 1.5-3 wks Actual Plan 28,625.95 29 June 07 7 July 07 10 July 07 24 July 07 3 Aug 07 Actual Plan 916.03 29 June 07 7 Jul 07 10 Jul 07 24 jul 07 3 Aug 07 Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 29,541.98 0.00 Actual 0.00 0.00 4209000PROP0P010Consultancy010Works.xls 10 of 33 01/16/2008 3:32 AM Page 11 Procurement Plan-Approvals-Works Initial Approval Update Dates of Bank Approval of Procurement Plan For Works 4209000PROP0P010Consultancy010Works.xls 11 of 33 01/16/2008 3:32 AM Page 12 Procurement Plan-Consultants Country/Organisation: For Contracts under projects approved before the May 2002 Guidelines Project/Programme: If Post-Review, No-objection Dates are not needed Loan #: Contract Type Description* Selection Method Lumpsum or Time-Based Estimated Amount in US$ '000 Prior/Post Review Plan vs. Actual Prep & Submission by Ex Ag No- objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No- objection Date Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Actual List of Contracts L/C Lumpsum 10,687.00 Post Plan 15 Jan.2006 NA N.A 28 Jan. 2006 11 Feb. 2006 Actual Lump sum 3,816.00 Post Plan 15 Jan. 2006 28 Jan.2006 11 Feb. 2006 CQ Actual C/Q Lump sum 152.00 Post Plan 15 Jan. 2006 28 Jan. 2006 11 Feb. 2006 Actual C/Q Lump sum 763.00 Post Plan 1 Jan. 2006 14 Jan 2006 21 Jan. 2006 Actual C/Q Lump sum 7,633.00 Post Plan 1 Jan 2006 14 Jan 2006 21 Jan 2006 Actual Plan Actual Plan Actual Plan Actual To sensitize Executives from the Prints, Art and Entertainment Sub- sector on HIV/AIDS prevention and behavior change To train M&E officers at SDP, MOH, SASCP, BACA and LACA M&E Units on NNRIMS Norm Duration of Proc Steps Installation of Office equipments, development of TOR for the award of contract for the supply of office equipments Mapping of resources available and utilize for HIV/AIDS programme in the state To train NGOs, CBOs, FBOs, and CSOs on proposal writing to source funds from donors Short List Preparation Request for Proposals Request for Expression of Interest (when required) 4209000PROP0P010Consultancy010Works.xls 12 of 33 01/16/2008 3:32 AM Page 13 Procurement Plan-Consultants Plan Actual Total Cost 23,051.00 Plan 0.00 Actual Fill gray cells only! 4209000PROP0P010Consultancy010Works.xls 13 of 33 01/16/2008 3:32 AM Page 14 Procurement Plan-Consultants Country/Organisation: Project/Programme: Loan #: Description* List of Contracts To sensitize Executives from the Prints, Art and Entertainment Sub- sector on HIV/AIDS prevention and behavior change To train M&E officers at SDP, MOH, SASCP, BACA and LACA M&E Units on NNRIMS Norm Duration of Proc Steps Installation of Office equipments, development of TOR for the award of contract for the supply of office equipments Mapping of resources available and utilize for HIV/AIDS programme in the state To train NGOs, CBOs, FBOs, and CSOs on proposal writing to source funds from donors Plan vs. Actual Invitation Date Submission/ Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Submission Eval Report (T) (F) No-objection Eval Report (T) (F) Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 1 - 1,5 wks Actual Plan 28 Feb.2006 14 March 2006 28 March 2006 12 Apr. 2006 19 Apr. 2006 Actual Plan 28 Feb. 2006 14 March 2006 28 March 2006 12 April 2006 19 Apr. 2006 Actual Plan 28 Feb. 2006 14 March 2006 28 March 2006 12 Apr. 2006 19 Apr. 2006 Actual Plan 28 Jan 2006 11 Feb. 2006 25 Feb. 2006 11 March 2006 18 March 2006 Actual Plan 28 Jan 2006 11 Feb 2006 25 Feb 2006 11 March 2006 18 March 2006 Actual Plan Actual Plan Actual Plan Actual Consultant Proposals Proposal Evaluation Technical (T) & Financial (F) for projects approved before May 2002 4209000PROP0P010Consultancy010Works.xls 14 of 33 01/16/2008 3:32 AM Page 15 Procurement Plan-Consultants Total Cost Fill gray cells only! Plan Actual Plan Actual 4209000PROP0P010Consultancy010Works.xls 15 of 33 01/16/2008 3:32 AM Page 16 Procurement Plan-Consultants Country/Organisation: Project/Programme: Loan #: Description* List of Contracts To sensitize Executives from the Prints, Art and Entertainment Sub- sector on HIV/AIDS prevention and behavior change To train M&E officers at SDP, MOH, SASCP, BACA and LACA M&E Units on NNRIMS Norm Duration of Proc Steps Installation of Office equipments, development of TOR for the award of contract for the supply of office equipments Mapping of resources available and utilize for HIV/AIDS programme in the state To train NGOs, CBOs, FBOs, and CSOs on proposal writing to source funds from donors Plan vs. Actual Negotiations Submission Draft Contract No-objection Negotiations Contract Amount in US$ '000 Contract ward Contract Signature Plan 2 wks 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Actual Plan 3 May 2006 10 May 2006 10,687.00 31 May 2006 7 June 2006 Actual Plan 3 May 2006 10 May 2006 3,816.00 31 May 2006 7 June 2006 Actual Plan 3 May 2006 10 May 2006 152.00 31 May 2006 7 June 2006 Actual Plan 25 March 2006 31 March 2006 763.00 7 Apr. 2006 14 Apr. 2006 Actual Plan 25 March 2006 31 March 2006 7,633.00 7 Apr 2006 14 Apr 2006 Actual Plan Actual Plan Actual Plan Actual Contract Finalization Negotiations 4209000PROP0P010Consultancy010Works.xls 16 of 33 01/16/2008 3:32 AM Page 17 Procurement Plan-Consultants Total Cost Fill gray cells only! Plan Actual Plan 23,051.00 Actual 0.00 4209000PROP0P010Consultancy010Works.xls 17 of 33 01/16/2008 3:32 AM Page 18 Procurement Plan-Consultants Country/Organisation: Project/Programme: Loan #: Description* List of Contracts To sensitize Executives from the Prints, Art and Entertainment Sub- sector on HIV/AIDS prevention and behavior change To train M&E officers at SDP, MOH, SASCP, BACA and LACA M&E Units on NNRIMS Norm Duration of Proc Steps Installation of Office equipments, development of TOR for the award of contract for the supply of office equipments Mapping of resources available and utilize for HIV/AIDS programme in the state To train NGOs, CBOs, FBOs, and CSOs on proposal writing to source funds from donors Plan vs. Actual Mobilization Advance Payment Draft Report Final Report Final Cost Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Contract Implementation 4209000PROP0P010Consultancy010Works.xls 18 of 33 01/16/2008 3:32 AM Page 19 Procurement Plan-Consultants Total Cost Fill gray cells only! Plan Actual Plan 0.00 Actual 0.00 4209000PROP0P010Consultancy010Works.xls 19 of 33 01/16/2008 3:32 AM Page 20 Procurement Plan-Approvals-Consultants Initial Approval Update Dates of Bank Approval of Procurement Plan For Consultants 4209000PROP0P010Consultancy010Works.xls 20 of 33 01/16/2008 3:32 AM Page 21 Procurement Plan-Consultants 2 Country/Organisation: For Contracts under projects approved before the May 2002 Guidelines Project/Programme: If Post-Review, No-objection Dates are not needed Loan #: Contract Type Description* Selection Method Lumpsum or Time-Based Estimated Amount in US$ '000 Prior/Post Review Plan vs. Actual Prep & Submission by Ex Ag No-objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No-objection Date Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Actual List of Contracts Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Total Cost 0.00 Plan 0.00 Actual Fill gray cells only! Request for EOI (where required) Short List Preparation Request for Proposals Norm Duration of Proc Steps 4209000PROP0P010Consultancy010Works.xls 21 of 33 01/16/2008 3:32 AM Page 22 Procurement Plan-Consultants 2 Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Invitation Date Submission/ Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Preparation Eval Report (T) (F) Negotiations (N) Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 2 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Proposal Evaluation and Negotiation for Projects after May 2002 Technical (T) & Financial (F) and Negotions (N) Consultant Proposals 4209000PROP0P010Consultancy010Works.xls 22 of 33 01/16/2008 3:32 AM Page 23 Procurement Plan-Consultants 2 Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Submission Date No-objection Date Contract Amount in US$ '000 Contract Award Contract Signature Plan 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 0.00 Actual 0.00 Contract Finalization Draft Contract 4209000PROP0P010Consultancy010Works.xls 23 of 33 01/16/2008 3:32 AM Page 24 Procurement Plan-Consultants 2 Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Mobilization Advance Payment Draft Report Final Report Final Cost Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 0.00 Actual 0.00 Contract Implementation 4209000PROP0P010Consultancy010Works.xls 24 of 33 01/16/2008 3:32 AM Page 25 BAUCHI STATE HIV/AIDS COUNTRY: Nigeria PROJECT HIV/AIDS Programme Development Project LOAN/CREDIT: Credit No 3556 UNI Project Code S/NO DESCRIP TION OF TOUR OBJECTI VE OF THE WORKSH OP PARTICI PANTS PLACE OF VISIT DURATIO N OF TOUR TRANSP ORT TOUR DSA BSG4 F 1 Study tour To enhanc e SPT skills/e xperie nce SPT (8) person s (PM, CMO, PO, PA, M&E, TO, PIA, PS Benue 3 days 2290 ##### BSG4 F 2 Study Tour To enhanc e SPT skills/e xperie nce SPT (8) person s (PM, CMO, PO, PA, M&E, TO, PIA, PS Cross Rivers 3 Days 2290 ##### Grand Total 4580.1527 $18,320.61 STUDY TOUR(2006) Page 26 TOTAL COST $ REMARK S 11450 11450 22900.763 Page 27 Project Code S/N Departme nt Descriptio n of Traning Participan ts Designatio n Venue Period Tuition$ BSG1A 1 BACA To train/Build the capacity of LGA HAF Team on local governme nt HAF Administr ation 60 PM,CMO, M&E, Bauchi SACA Secretaria t 3 Days 2671.756 BSG1B 2 BACA Training of RRF beneficiari es on proper impliment ation of RRF Fund and retirement s 100 CBOs members Bauchi 2 Days 3053.435 BSG1C 3 BACA To facilitate the meeting of BCC Committe e 40 BACA and 30 LACA Social Mobilizati on Committe e BACA & LACA Board Members Bauchi 2 Meetings 763.3588 BSG1D 4 BACA Conduct a 3 day NNRIMS Data installatio n training 7 SPT members PM. CMO. PO, M&E, PA, PIA, TO Abuja 6 Days 916.0305 BAUCHI STATE TRAINING AND CAPACITY BUILDING PLAN 2006 Page 28 BSG2A 5 BACA To celebrate the the 2007 World AIDS Day Members of the Public General Public Bauchi 1 week 1221.374 BSG2B 6 BACA To conduct mid-term and annual review 100 M&E TWGs TWGs Bauchi 3 Meetings 763.3588 CISC1F 2 wks BSG2C 7 BACA Sponsor 20 persons to the forth coming 2007 Nigeria HIV/AIDS Forum 20 participant s SPT, CSOs, line ministries. Abuja 5 Days 4580.153 BSG2D 8 BACA To conduct 3 - day M&E stakehold ers meeting 100 [participan ts M&E officers Bauchi 3 days 1984.733 BSG 3A 9 BACA To conduct Procurem ent Training to all NGOs Procurem ent Officer Bauchi 3 days 2671.756 Page 29 BSG 3B 10 BACA To build the capacity of 20 LACAs and 40 SDP M&Es on NNRIMS 60 M&E Offficers Bauchi 3 days 381.6794 BSG 3C 11 BACA To conduct quarterly M&E meetings 85 TWGs M&E Focal Points Bauchi 1 day/quarter 381.6794 19389.31 Page 30 Transport Fare $ DSA $ Total cost $ Remark 4007.634 6679.389 ######## 4580.153 7633.588 ######## 1145.038 1908.397 $3,816.79 1374.046 2290.076 $4,580.15 BAUCHI STATE TRAINING AND CAPACITY BUILDING PLAN 2006 Page 31 1832.061 3053.435 $6,106.87 1145.038 1908.397 $3,816.79 6870.229 11450.38 ######## 2977.099 4961.832 9923.66 40007.63 6679.389 13358.78 Page 32 763.3588 2671.756 3816.794 763.3588 2671.756 3816.794 65465.65 51908.39 ###### Page 33 Procurement Plan-Approvals-Consultants 2 Initial Approval Update Dates of Bank Approval of Procurement Plan For Consultants 2 4209000PROP0P010Consultancy010Works.xls 33 of 33 01/16/2008 3:32 AM