Nigeria - HIV/AIDS Program Development Project : procurement plan for Rivers state (Vol. 2 of 2) : Rivers state Action Committee on AIDS (RIVASACA)

Page 1 Procurement Plan-Goods Country/Organisation:RIVERS STATE ACTION COMMITTEE ON AIDS (RIVSACA) Project/Programme: HIV & AIDS DEVELOPMENT PROJECT Loan #:CN 3556 UNI Description* Package Number Lot Number Estimated Amount in US $ Procurement Method Pre-or Post Qualification Prior or Post Review If Prequalification add 7-13 wks List of Contracts RIVSACA/NS/G/ 08/1 Lot 1 8,547.01 N/S N/A Post RIVSACA/NS/G/ 08/2 Lot 1 8,547.01 N/S N/A Post RIVSACA/NS/G/ 08/3 Lot 2 27,256.41 N/S N/A Post RIVSACA/NS/G/ 08/4 Lot 1 8,547.01 N/S N/A Post RIVSACA/NS/G/ 08/5 Lot 1 6,410.25 N/S N/A Post RIVSACA/NS/G/ 08/6 Lot 1 8,547.01 N/S N/A Post RIVSACA/NS/G/ 08/7 Lot 1 8,547.01 N/S N/A Post RIVSACA/NS/G/ 08/8 Lot 1 4,273.50 N/S N/A Post Procurement of 10nos. Motorcycles for 10 LACAs in Rivers State. Print 20000 copies of revised NNRIMS forms & distribute to all SDPs, line Ministries and NGOs Produce, print and disseminate 1000 copies of annual State (NNRIMS) HIV/AIDS Report Produce & disseminate fact sheets (NNRIMS) on Programme & Projects BASIC DATA Norm Duration of Proc Steps Production of SSP 2006 - 2010 document Adapt, Produce and disseminate 2000copies of M&E operational guidelines. Procure RTKs & consumables for GFR-5 sites Mass produce already developed IEC materials (2000posters,10000 flyers,5000 leaflets and 500 Flipcharts) 425810v20PROP01ACA0Procurement02008.xls 1 of 13 2/21/2008 5:40 AM Page 2 Procurement Plan-Goods Total Cost 72,128.20 0.00 Fill gray cells only! 425810v20PROP01ACA0Procurement02008.xls 2 of 13 2/21/2008 5:40 AM Page 3 Procurement Plan-Goods Country/Organisation:RIVERS STATE ACTION COMMITTEE ON AIDS (RIVSACA) Project/Programme: HIV & AIDS DEVELOPMENT PROJECT Loan #:CN 3556 UNI Description* List of Contracts Procurement of 10nos. Motorcycles for 10 LACAs in Rivers State. Print 20000 copies of revised NNRIMS forms & distribute to all SDPs, line Ministries and NGOs Produce, print and disseminate 1000 copies of annual State (NNRIMS) HIV/AIDS Report Produce & disseminate fact sheets (NNRIMS) on Programme & Projects Norm Duration of Proc Steps Production of SSP 2006 - 2010 document Adapt, Produce and disseminate 2000copies of M&E operational guidelines. Procure RTKs & consumables for GFR-5 sites Mass produce already developed IEC materials (2000posters,10000 flyers,5000 leaflets and 500 Flipcharts) If Post-Review, No-objection Dates are not needed Spec Proc Notice Advert Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Actual Plan N/A N/A N/A 25/4/08 9/5/08 N/A N/A Actual Plan N/A N/A N/A 28/04/08 12/5/08 N/A N/A Actual Plan N/A N/A N/A 5/5/08 21/5/08 N/A N/A Actual Plan N/A N/A N/A 8/5/08 22/5/08 N/A N/A Actual Plan N/A N/A N/A 16/6/08 30/6/08 N/A N/A Actual Plan N/A N/A N/A 23/6/08 16/7/08 N/A N/A Actual Plan N/A N/A N/A 1/7/08 15/7/08 N/A N/A Actual Plan N/A N/A N/A 27/8/08 10/9/08 N/A N/A Actual Bid Evaluation Bidding Period Draft Bid Documents, including specs and quantities, draft SPN 425810v20PROP01ACA0Procurement02008.xls 3 of 13 2/21/2008 5:40 AM Page 4 Procurement Plan-Goods Total Cost Fill gray cells only! Plan Actual Plan Actual Plan Actual 425810v20PROP01ACA0Procurement02008.xls 4 of 13 2/21/2008 5:40 AM Page 5 Procurement Plan-Goods Country/Organisation:RIVERS STATE ACTION COMMITTEE ON AIDS (RIVSACA) Project/Programme: HIV & AIDS DEVELOPMENT PROJECT Loan #:CN 3556 UNI Description* List of Contracts Procurement of 10nos. Motorcycles for 10 LACAs in Rivers State. Print 20000 copies of revised NNRIMS forms & distribute to all SDPs, line Ministries and NGOs Produce, print and disseminate 1000 copies of annual State (NNRIMS) HIV/AIDS Report Produce & disseminate fact sheets (NNRIMS) on Programme & Projects Norm Duration of Proc Steps Production of SSP 2006 - 2010 document Adapt, Produce and disseminate 2000copies of M&E operational guidelines. Procure RTKs & consumables for GFR-5 sites Mass produce already developed IEC materials (2000posters,10000 flyers,5000 leaflets and 500 Flipcharts) Contract Implementation Plan vs. Actual Contract Amount in US$'000 Date Contract Award Date Contract Advert Date Contract Signature Opening of Let of Credit Arrival of Goods Inspection Final Acceptance Plan 1 wk 1.5-3 wks Actual Plan 8.55 16/5/08 N/A 23/5/08 N/A 06/6/08 13/6/08 Actual Plan 8.55 19/5/08 N/A 26/5/08 N/A 9/6/08 16/6/08 Actual Plan 27.26 28/5/08 N/A 4/6/08 N/A 25/6/08 2/7/08 Actual Plan 8.55 29/5/08 N/A 5/6/08 N/A 26/6/08 6/7/08 Actual Plan 6.41 7/7/08 N/A 14/7/08 N/A 4/8/08 11/8/08 Actual Plan 8.55 30/7/08 N/A 6/8/08 N/A 20/8/08 27/8/08 Actual Plan 8.55 29/7/08 N/A 5/8/08 N/A 19/8/08 26/8/08 Actual Plan 4.27 24/9/08 N/A 1/10/08 N/A 16/10/08 22/10/08 Actual Contract Finalization 425810v20PROP01ACA0Procurement02008.xls 5 of 13 2/21/2008 5:40 AM Page 6 Procurement Plan-Goods Total Cost Fill gray cells only! Plan Actual Plan Actual Plan 72.13 Actual 0.00 425810v20PROP01ACA0Procurement02008.xls 6 of 13 2/21/2008 5:40 AM Page 7 Procurement Plan-Works Country/Organisation: RIVERS STATE ACTION COMMITTEE ON AIDS (RIVSACA) Project/Programme: HIV/AIDS DEVELOPMENT PROGRAMME Loan #:CN 3556 UNI Description* Package Number Lot Number Lumpsum or Bill of Quantities Procurement Method Estimated Amount in US $ Pre-or Post Qualification Prior or Post Review If Prequalification add 7-13 wks List of Contracts RIVSACA/NS/ CW/08/1 Lot 6 Lumpsum N/S 42,735.04 N/A Post Total Cost 42,735.04 0.00 Fill gray cells only! Norm Duration of Proc Steps Up-grade 2 General Hospitals and 4 feeder sites in Rivers State. Basic Data 425810v20PROP01ACA0Procurement02008.xls 7 of 13 2/21/2008 5:40 AM Page 8 Procurement Plan-Works Country/Organisation: RIVERS STATE ACTION COMMITTEE ON AIDS (RIVSACA) Project/Programme: HIV/AIDS DEVELOPMENT PROGRAMME Loan #:CN 3556 UNI Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Up-grade 2 General Hospitals and 4 feeder sites in Rivers State. If Post-Review, No-objection Dates are not needed Spec Proc Notice Advert Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks Actual Plan N/A N/A N/A 13/5/08 27/5/08 N/A N/A Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Bid Evaluation Bidding Period Draft Bid Documents, including specs and quantities, draft SPN 425810v20PROP01ACA0Procurement02008.xls 8 of 13 2/21/2008 5:40 AM Page 9 Procurement Plan-Works Country/Organisation: RIVERS STATE ACTION COMMITTEE ON AIDS (RIVSACA) Project/Programme: HIV/AIDS DEVELOPMENT PROGRAMME Loan #:CN 3556 UNI Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Up-grade 2 General Hospitals and 4 feeder sites in Rivers State. Plan vs. Actual Contract Amount in US$ '000 Date Contract Award Date Contract Advert Date Contract Signature Mobilization Advance Payment Substantial Completion Final Acceptance Plan 1 wk 1.5-3 wks Actual Plan 42.74 10/6/08 N/A 17/6/08 N/A 15/7/08 22/7/08 Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 42.74 Actual 0.00 Contract Implementation Contract Finalization 425810v20PROP01ACA0Procurement02008.xls 9 of 13 2/21/2008 5:40 AM Page 10 Procurement Plan-Works Country/Organisation: RIVERS STATE ACTION COMMITTEE ON AIDS (RIVSACA) Project/Programme: HIV/AIDS DEVELOPMENT PROGRAMME Loan #:CN 3556 UNI Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Up-grade 2 General Hospitals and 4 feeder sites in Rivers State. Final Cost 42,735.04 42,735.04 0.00 425810v20PROP01ACA0Procurement02008.xls 10 of 13 2/21/2008 5:40 AM Page 11 Procurement Plan-Consultants 2 Country/Organisation:RIVERS STATE ACTION COMMITTEE ON AIDS (RIVSACA) For Contracts under projects approved before the May 2002 Guidelines Project/Programme: HIV/AIDS DEVELOPMENT PROGRAMME If Post-Review, No-objection Dates are not needed Loan #:CN 3556 UNI Contract Type Description* Selection Method Lumpsum or Time-Based Estimated Amount in US$ '000 Prior/Post Review Plan vs. Actual Prep & Submission by Ex Ag No-objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No-objection Date Plan vs. Actual Invitation Date Submission/ Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Preparation Eval Report (T) (F) Negotiations (N) Plan vs. Actual Submission Date No-objection Date Contract Amount in US$ '000 Contract Award Date Contract Advert Contract Signature Plan vs. Actual Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 2 wks Plan 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Plan Actual Actual Actual Actual List of Contracts QCBS Lump Sum Prior Plan 04/03/08 18/03/08 25/03/08 08/04/08 22/04/08 06/05/08 Plan 03/06/08 01/07/08 N/A N/A N/A 15/07/08 22/07/08 Plan 29/07/08 05/08/08 12/08/08 19/08/08 26/08/08 Plan 452.99 Actual Dec - 2007 Actual Actual 452.99 Actual SS Lump Sum 6.84 Prior Plan N/A N/A N/A N/A N/A N/A Plan 27/10/08 10/11/08 N/A N/A N/A 17/11/08 24/11/08 Plan 01/12/08 08/12/08 6.84 15/12/08 22/12/08 29/12/08 Plan Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Total Cost 6.84 Plan Plan Plan 6.84 Plan 452.99 Actual Actual Actual 452.99 Actual Fill gray cells only! Fee for external auditor Contract Finalization Proposal Evaluation and Negotiation for Projects after May 2002 Technical (T) & Financial (F) and Negotions (N) Draft Contract Request for EOI (where required) Short List Consultant Proposals Preparation Request for Proposals Norm Duration of Proc Steps HAF Grant to CSO Note : * Submission for access of HAF requires that both Technical and Financial details are submitted together. * 38 CSOs comprising of NGOs, CBOs, FBOs and NEPWHAN (Life Line Organization). Find attached copy of World Bank selected beneficiaries * No objection was gotten in December 2007 * Disbursement started in January 2008 * Change in the banks swift code hindered disbursement to date ON GOING HAF Budget: N53,000,000.00 ($452,991.45) Amount Disbursed: N23,000,000.00 ($196,581.19) Amount to be disbursed: N30,000,000.00 ($256,410.25) 425810v20PROP01ACA0Procurement02008.xls 11 of 13 2/21/2008 5:40 AM Page 12 Procurement Plan-Consultants 2 Country/Organisation:RIVERS STATE ACTION COMMITTEE ON AIDS (RIVSACA) Project/Programme: HIV/AIDS DEVELOPMENT PROGRAMME Loan #:CN 3556 UNI Description* List of Contracts Total Cost Fill gray cells only! Fee for external auditor Norm Duration of Proc Steps HAF Grant to CSO Note : * Submission for access of HAF requires that both Technical and Financial details are submitted together. * 38 CSOs comprising of NGOs, CBOs, FBOs and NEPWHAN (Life Line Organization). * No objection was gotten in December 2007 * Disbursement started in January 2008 * Change in the banks swift code hindered disbursement to date ON GOING HAF Budget: Amount Disbursed: Amount to be disbursed: Mobilization Advance Payment Draft Report Final Report Final Cost 02/09/08 25/11/08 09/12/08 452,991.45 N/A 12/01/09 26/01/09 0.00 452,991.45 Contract Implementation 425810v20PROP01ACA0Procurement02008.xls 12 of 13 2/21/2008 5:40 AM Page 13 Procurement Plan-Approvals-Consultants 2 Initial Approval Update Dates of Bank Approval of Procurement Plan For Consultants 2 425810v20PROP01ACA0Procurement02008.xls 13 of 13 2/21/2008 5:40 AM