Nigeria - HIV/AIDS Program Development Project : procurement plan

Page 1 Country/Organisation: Nigeria - Bayelsa SACA Abia Project/Programme: Loan #: CR 3556 UNI Description* Package Number Lot Number Estimate d Amount in US $ Procure ment Method Pre-or Post Qualific ation Prior or Post Review Plan vs. Actual If Prequalification Plan add 7-13 wks Actual 12 Nos. Motorcycles 1 18.46 Post Post Plan Actual 1no 14 seater Bus 2 38.46 Post Post Plan Sub Total 56.92 Actual 1 nos laptops and 1 nos Desktop, 5 Nos Stabilizer,4 nos UPS, 2 nos laserjet printers( B/W) 2 nos AB/HIV/G/ 1 11.54 shopping post post plan Colour Printer,2 no Photocopier 02/007 Actual 2 nos Refrigerator,2 nos Radio Cassette player,2 nos T.V 2 3.85 shopping post post plan Actual 2 nos Office Tables,2 nos File Cabinet, 3 nos Computer tables 3 3.85 shopping post post plan 8,nos copir/printer stand. Actual 2.nos Shredding Machine ,7 nos Scientific Calculators,1 no Flip- Chart board and assessories,3re 4 3.85 shopping post post plan chargeable lantern Actual Stationeries 5 6.92 shopping post post plan Actual 1 no Split Unit Air Conditioner 6 0.77 shopping post post plan Actual Sub Total 30.78 5 nos CD4 Machines for Art cen- AB/HIV/G 1 576.92 LIB post post plan tre 03/007 Actual Abia State HIV/AIDS Prog. Dev. Project (Procurement Plan for Norm Duration of Proc Steps AB/HIV/ G/01/007 Shopping Shopping Page 2 Production/Printing of SSP AB/HIV/G/ 1 11.54 Shopping post post plan 04-/007 Actual Production of NNRIMS Docum- AB/HIV/G/ 1 7.69 NS post post plan ents 05-/007 Actual Test Kits for VCT centres AB/HIV/G/ 1 3.85 LIB post post plan 06-/007 Actual Internet Service Subscription AB/HIV/G 1 7.69 Shopping post post plan 07/007 Actual Page 3 Prep & Submissi on by Ex Agency No- objectio n Date On-line UNDB Gatewa y Nat Press Bid Invitation Date Bid Closing- Opening Submissi on Bid Eval Rpt No- objectio n Date Plan vs. Actual Contract Amount in US$'000 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Plan Actual NA NA NA 9/04/07 23/04/07 NA NA Plan Actual NA NA NA 9/04/07 23/04/07 NA NA Plan Actual NA NA NA 07/05/2007 21-05-07 NA NA plan Actual NA NA NA 07/05/2007 21-05-07 NA NA plan Actual NA NA NA 07/05/2007 21-05-07 NA NA plan Actual NA NA NA 07/05/2007 21-05-07 NA NA plan Actual NA NA NA 07/05/2007 21-05-07 NA NA plan Actual NA NA NA 07/05/2007 21-05-07 NA NA plan Actual NA NA NA 10/04/2007 18-04-07 23-04-07 25-04-07 plan Actual Bid Evaluation Contract Finalization Page 4 NA NA NA 07/05/2007 21-05-07 NA NA plan Actual NA NA NA 03/08/2007 16-08-07 NA NA plan Actual NA NA NA 10/04/2007 18-04-07 23-04-07 25-04-07 plan Actual NA NA NA 10/05/2007 28-06-07 02/07/2007 NA plan Actual Actual Page 5 Contract Implementation Date Contract Award Date Contract Signature Opening of Let of Credit Arrival of Goods Inspectio n Final Acceptan ce 1 wk 1.5-3 wks 30/04/07 11/05/07 NA 25/05/07 28/05/07 30/04/07 11/05/07 NA 25-05-07 28/05/07 28-05-07 08/06/2007 NA 22-06-07 25-06-07 28-05-07 08/06/2007 NA 22-06-07 25-06-07 28-05-07 08/06/2007 NA 22-06-07 25-06-07 28-05-07 08/06/2007 NA 22-06-07 25-06-07 28-05-07 08/06/2007 NA 22-06-07 25-06-07 28-05-07 08/06/2007 NA 22-06-07 25-06-07 27-04-07 30-04-07 NA 14-05-07 11/05/2007 Contract Finalization Page 6 28-05-07 08/06/2007 NA 22-06-07 25-06-07 23-08-07 30-8-07 NA 21/9/07 26/9/07 27-04-07 30-04-07 NA 14-05-07 18/5/2007 03/09/2007 10/09/2007 NA 24-09-07 01/10/2007 23-08-07 30-08-07 Page 7 Page 8 Page 9 HIV/AIDS PROGRAMME DEVELOPMENT PROJECT, ABIA STATE TRAINING & CAPACITY BUILDNIG 2007 1 SACA Management and Supervision for Executive Officers Chairman Univ. of Ibadan Ventures 2 Weeks Public Sector Auditing ASCON, Investigation Course Lagos Lagos Business School 4 PFMU Financial Management and Disbursement Project Accountant LBS 2 Weeks 5 SPT Works Procurement Seminar Project Manager LBS 2 Weeks 6 SPT Training on communication skills Communication Officer Philip Consulting 2 Weeks 7 SPT Effective Store Mgt for Senior Officers Procurement Officer Univ. of Ibadan Ventures 2 Weeks 8 SPT Effective Store Mgt for Senior Officers Stores officer Univ. of Ibadan Ventures 2 Weeks 9 SPT Documentation and Report Writing M&E Officer Univ. of Ibadan Ventures 2 Weeks 10 SACA Strategic Management Seminar Chairman Univ. of Ibadan Ventures 1 Weeks 11 SPT Technical Report Writing of Minutes practical based. C.M.O Univ. of Ibadan Ventures 2 Weeks 12 SPT Works Procurement Seminar Procurement Officer LBS 2 Weeks 13 PFMU FInancial Management and Expenditure Control Internal Auditor Univ. of Ibadan Ventures 2 Weeks S/N Department Description of Traning Designation Venue Duration 2 PFMU Internal Audit Controller 2 Weeks 2 Weeks 3 SPT Financial Management and Disbursement Project manager Page 10 14 SPT Training for Community Mobilization Officer CMO ASCON Lagos 2 Weeks 15 SPT Train9ing for Communication Officer Communication Officer ASCON Lagos 2 Weeks 16 SPT Computer Based Presentation M&E Officer ASCON 1 week 17 M& E Training to all Implementing Partners SACA ABIA 2 Weeks 18 PFMU Uses of Computer in Financial Mgt Proj. Acct. ASCON 2 Weeks 19 SACA Step Down Training on NNRIMS to SDPs,CBOs SACA ABIA 4 Days 20 SACA Capacity building for support staff SACA ABIA 4 Days 22 SACA In-house training for support staff SACA ABIA 2 Days SACA Development and Production of Abia SSP SACA ABIA 30 DAYS 24 SPT/SACA Dissemination of SSP SACA ABIA 2days reports 25 SPT/SACA 2007 review planning meetings with SACA ABIA 1 Day all implementing partners 26 M/E TWG Quarterly meeting SACA ABIA 2 Weeks 27 SPT/SACA Mid term evaluation of the SACA ABIA 1 Day implementation of SSP 2007 - 10 28 Advocacy to policy makers and to SACA ABIA 1 Day opinion leaders 31 SPT/SACA Installation of NNRIMS SACA ABIA 4 days 32 SPT/M&E Data collection Management SACA ABIA 2 Weeks Training for SDPs 33 34 Grants to Line Ministries 35 Support to PLWA Support to Youth Organizations SACA ABIA 36 Production of Dramalets Production of Jingles in English, Pidgin and Igbo Rapid Response Page 11 Page 12 49,500 42042 268970 360512 2773.169231 256000 79170 202072 537242 4132.630769 256000 79170 202072 537242 4132.630769 45000 79170 202072 326,242 2509.553446 49500 42042 268970 360512 2773.169231 49500 42042 268970 360512 2773.169231 49500 42042 268970 360512 2773.169231 30000 79170 115808 224978 1730.6 49500 42042 268970 360512 2773.169231 256000 79170 202072 537242 4132.630769 49500 42042 268970 360512 2773.169231 Tuition,Fiel d Trips& Materials N Transport Fare N DSA N Remarks 50000 79170 202072 326242 256000 79170 202072 537242 4132.630769 Total $ Total Cost 2509.553846 Page 13 49500 79170 215072 343742 2644.169231 49500 79170 215072 343742 2644.169231 49500 79170 99264 227934 1753.338462 3,000,000 3,000,000 3,000,000 9,000,000 69230.76923 49,500 79170 99264 227934 1753.338462 49000 75,000 150,286 274286 2109.892308 49000 75,000 150,286 274286 2109.892308 2,000,000 75,000 150,000 425,000 3269.230769 7,000,000.00 54,687.50 750,000 5,859 42576.92308 600.000.00 4687.5 700,000.00 5,468.75 280000 2153.846154 1,500,000.00 11,718.75 1,000,000.00 7,812.50 2,000,000.00 15,625.00 1,100,000.00 8,593.75 227536.3538 13,500,000.00 105,468.75 600,000.00 4,687.50 500,000.00 3,906.25 1,000,000.00 7,812.50 3,500,000.00 27,343.75 9,000,000.00 70,312.50 Page 14 Page 15 Loan #: 3556UNI If Post-Review, No-objection Dates are not needed Contract Type Description* Selection Method Lumpsum or Time- Based Estimated Amount in US$ '000 Prior/Pos t Review Plan vs. Actual Prep & Submission by Ex Ag No- objection Date On-line UNDB Gateway Nat Press Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks Actual List of Contracts IC Lumpsum 42.31 Post Plan NA NA NA Actual 9 April 07 23-04-07 Sub Total 42.31 Request for Expression of Interest (when required) Norm Duration of Developmen t of SSP Preparation Request for Proposals Page 16 Lead-time before shortlist Submissio n Date No- objection Date Plan vs. Actual Invitation Date Submission / Opening Date Submission Evaluation Report (T) No- objection Evaluation Report (T) Opening Financial Proposals 2 wks 1 - 2 wks Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks Actual NA NA NA Plan 01/05/07 15-05-07 NA 17/05/07 NA NA NA NA Actual Plan Actual Plan Request for Expression of Interest (when required) Short List Consultant Proposals Proposal Evaluation Technical (T) & Financial (F) for projects approved before May 2002 Page 17 Submissio n Eval Report (T) (F) No- objection Eval Report (T) (F) Plan vs. Actual Negotiati ons Submissio n Draft Contract No- objection Negotiati ons Contract Award Contract Signature Plan vs. Actual 1 - 2 wks 1 - 1,5 wks Plan 2 wks 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Plan Actual Actual NA NA Plan 29/05/07 11/06/07 NA 25-06-07 02-07-07 25/06/07 Plan Actual Actual Plan Actual Negotiations Proposal Evaluation Technical (T) & Financial (F) for projects approved before May 2002 Page 18 Mobilizati on Advance Payment Draft Report Final Report Final Cost NA 23-07-07 01-08-07 42.31 Contract Implementation Page 19 Project/Programme: Abia State Action Committee on AIDS (SACA) Procurement Plan for Works 2007 Loan #: CN 3556 UNI Description* Package Number Lot Number Lumpsu m or Bill of Quantiti es Procure ment Method Estimated Amount in US $ Pre-or Post Qualific ation If Prequalification add 7-13 wks List of Contracts Lot 1 Lumpsu m Shopping 153,846.15 Post Total 153,846.15 Norm Duration of Proc Steps Renovation of 5 nos ART Centers. AB/HIV/ W/01/07 Basic Data Page 20 Total Cost 153,846.15 0.00 Fill gray cells only! Page 21 Abia State Action Committee on AIDS (SACA) Procurement Plan for Works 2007 If Post-Review, No-objection Dates are not needed Spec Proc Notice Advert Prior or Post Review Plan vs. Actual Prep & Submissi on by Ex Agency No- objectio n Date On-line UNDB Gateway Nat Press Bid Invitatio n Date Bid Closing- Opening Submissi on Bid Eval Rpt No- objectio n Date If Prequalification Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks add 7-13 wks Actual Post Plan 3-07-07 10-07-07 NA 28/07/07 3-08-07 NA NA Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Draft Bid Documents, including specs and quantities, draft SPN Bidding Period Bid Evaluation Page 22 Plan Actual Page 23 Plan vs. Actual Contract Amount in US$ '000 Date Contract Award Date Contract Signatur e Mobiliza tion Advance Payment Substant ial Complet ion Final Accepta nce Final Cost Plan 1 wk 1.5-3 wks Actual Plan 131.18 10-08-07 21-08-07 NA 21-09-07 28-09-07 NA Actual 131.18 Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Contract Finalization Contract Implementation Page 24 Plan 131.18 ####### Actual 0.00 0.00 Page 25 WORKSHOPS LOAN/CREDIT NO : 3556 UNI PROCUREMENT PLAN - WORKSHOP S/N DESCRIPTION OF WORKSHOP OBJECTIVES OF THE WORKSHOP 1 Sensitization Workshop for To sensitize Participants Private sectors 2 Sensitization Workshop for To sensitize the women on HIV and AIDS women Organizations issues 3 Workshop for Religious Leaders To sensitise participants on the issue of HiV/AIDS and how it affects subjects 4 Workshop for Traditional Rulers To sensitise participants on the issue of HiV/AIDS and how it affects subjects 5 Workshop for Uniformed Men To sensitise participants on the issue of HiV/AIDS and how it affects subjects 6 Senzitization Workshop out- of- To equip the hard- to- reach Youth with School Youths HIV/AIDS issues as it affects the nation. 7 Quarterly M&E TWG Meeting Review meeting for M&E Officers 8 Review Meeting for SACA,LACA To Review the activities of SACA,LACA and State lining Mini Line Ministries and Line Ministries. Page 26 PARTICIPANTS NO OF PARTICIPANTS DURATION VENUE AMOUNT $ PSOs 50 1 Day Umuahia 13,461.54 Key women Organi- 50 1 Day Umuahia 5,769.23 zation in the State Leaders of Religious 50 1 Day Umuahia 5,769.23 Groups Traditional Rulers 50 1 Day Umuahia 5,769.23 within the state All Uniformed service men. 50 2 Days Umuahia 9615.38 Leaders of youth 50 2 Days Umuahia 9615.38 association SACA & LACAs M&E 30 3 Days Umuahia 7692.31 Officers All SACA & LACA Officials 50 2 Days Umuahia 4615.38 Page 27 REMARKS