Kenya - Nairobi Water and Sewerage Institutional Restructuring Project (Vol. 2 of 7) : Kenya - Nairobi City Water and Sewerage Company first year (2004/05) status of procurement

Page 1 NAIROBI WATER AND SEWERAGE INSTITUTIONAL RESTRUCTURING PROJECT: FIRST YEAR PROCUREMENT PLAN FOR GOODS NWSC Contract Estimated Procurement Submission No objection Advertising Submission Bid opening Evaluation Internal Review & Issuance of Description cost (US$) method of draft by IDA to of SPN of bids &Submission & Compilation approval Clearance letter of bid docs draft bid docs of minutes to of report acceptance acceptance &SPN &SPN IDA by IDA 1 Purchase of 65,400 NCB motor vehicles Planned 27-Aug-04 3-Sep-04 10-Sep-04 8-Oct-04 15-Oct-04 22-Oct-04 5-Nov-04 15-Nov-04 25-Nov-04 Actual 2 Purchase 62,300 NCB of office Planned 27-Aug-04 3-Sep-04 10-Sep-04 8-Oct-04 15-Oct-04 22-Oct-04 5-Nov-04 15-Nov-04 25-Nov-04 equipment Actual 3 Accounting 103,800 NCB & financial Planned 20-Sep-04 0.0 4-Oct-04 11-Nov-04 18-Nov-04 25-Nov-04 9-Dec-04 19-Dec-04 7-Jan-05 manag. software Actual packages Page 2 NAIROBI WATER AND SEWERAGE INSTITUTIONAL RESTRUCTURING PROJECT: FIRST YEAR PROCUREMENT PLAN FOR GOODS NWSC Duly signed Delilvery form of of goods contract 16-Dec-04 16-Mar-04 16-Dec-04 16-Mar-04 28-Jan-05 28-Apr-05 Page 3 Nairobi Water and Sewerage Institutional Restructuring Project NWSC First Year (2004/05) - Status of Procurement as of January 18, 2005 Contract Description Estim. Cost (US$) Procurement Method Goods 1 Operational vehicles 244,687 NCB 2 Office equipment 62,100 NCB 3 Accounting Management Software 103,800 ICB 4 Billing software 809,000 ICB 5 Information Technology &communications system 284,900 ICB 6 Bulk and Zonal meters 186,800 ICB 7 Consumer meters 311,400 ICB 8 Flushing Unit 257,566 NCB 9 Laboratory Equipment 103,206 NCB 10 Mobile Workshop equipments 77,269 NCB 11 Sewer cleaning rods 128,783 NCB 12 Valves, Spare parts and appurtenances 321,957 ICB 13 Emergency Spares 166,130 ICB Consultancies 1 Capacity Bldg Consultant 603,700 QCBS 2 Customer Survey, Mapping customer care program 245,800 QCBS 3 Financial Records Management Improvement 10,000 SBCQ Works 1 Office Rehab 143,600 NCB 3 of 8 Page 4 Nairobi Water and Sewerage Institutional Restructuring Project NWSC First Year (2004/05) - Status of Procurement as of January 18, 2005 Status WB No Objection to award given on Jan 7, 2005. Letter of award issued on Jan 17, 2005 Bid document prepared and completed by NWSC. Advertisement expected on Jan 21, 2005. Bid document complete. Does not require prior review, but WB preliminary comments submitted to NWSC on Jan 14, 2005. Bid document submitted to WB. Under review. Bid document submitted to WB. Under review. Bid document submitted to WB on Jan 10, 2005. Preliminary comments given to NWSC on Jan 18, 2005. Bids opened on December 16, 2004. Evaluation of bids ongoing. Bids opened on December 16, 2004. Evaluation of bids ongoing. Bids opened on January 13, 2005. Evaluation of bids ongoing. Bids opened on January 13, 2005. Evaluation of bids ongoing. Bids opened on January 13, 2005. Evaluation of bids ongoing. Bid document submitted to WB on Jan 10, 2005. Preliminary comments given to NWSC on Jan 18, 2005. Bid document submitted to WB on January 10, 2005. Preliminary comments given to NWSC on Jan 18, 2005. ToR being finalized by NWSC ToR being finalized by NWSC ToR being finalized by NWSC Bid document submitted to WB on January 10, 2005. Under review. 4 of 8 Page 5 Contract Estimated Procurement Submission No objection Advertising Submission Submission Evaluation Internal Review & Issuance of Duly signed Description cost (US$) method of draft by IDA to of SPN of bids of minutes & Compilation approval Clearance letter of form of bid docs draft bid docs Bid opening of report acceptance acceptance contract Office 143,600 NCB Rehabilitation Planned 27-Aug-04 3-Sep-04 10-Sep-04 8-Oct-04 15-Oct-04 22-Oct-04 5-Nov-04 15-Nov-04 25-Nov-04 16-Dec-04 Actual NAIROBI WATER AND SEWERAGE INSTITUTIONAL RESTRUCTURING PROJECT: FIRST YEAR PROCUREMENT PLAN FOR WORKS Page 6 Delilvery of goods 16-Mar-05 Page 7 NAIROBI WATER AND SEWERAGE INSTITUTIONAL RESTRUCTURING PROJECT: FIRST YEAR PROCUREMENT PLAN FOR WORKS. Contract Contract Procurement Submission No Objection Adverstising Bid Bid Opening Evaluation Internal Review Provide Issuance Performance Duly signed description sum US $ method of draft by IDA for of SPN Submission & submission & Compilation Approval & Clearance Clarification of Letters of guarantee form of bid docs. BDs & SPN of minutes of evaluation by IDA to IDA queries acceptance submission contract and SPN to IDA report if any by bidder 1 Office Rehab 143,600 NCB Planned 20-Sep-04 27-Sep-04 4-Oct-04 1-Nov-04 8-Nov-04 15-Nov-04 20-Nov-04 9-|Dec-04 16-Dec-04 19-Dec-04 18-Jan-05 20-Jan-05 Re-planned 1-Feb-05 8-Feb-05 15-Feb-05 16-Mar-05 23-Mar-05 30-Mar-05 13-Apr-05 20-Apr-05 27-Apr-05 4-May-05 18-May-05 25-May-05 Actual Page 8 Furnish IDA with formal contract docs. 21-Jan-05 1-Jun-05