Kenya - Free Primary Education Support Project

Page 1 Kenya Free Primary Education Support Project (FPESP) Updated Procurement Plan for the Six Consultancy contracts in 2003/2004 Contract Cost Est Selection IDA TOR Shortlisting RFP Description (US$ 000) Method Review Prepar IDA Invitation Subm. Of IDA Prepar IDA Issuance Subm of Evaluation of Proposals Opening Combined IDA Award of Contract Signing No-Object for EOI EOI No-Object No-Object of RFP proposals Eval of TPs IDA no-obj of FPS evaluation no - object invitation IDA no-objection of Contr. for Negot Expenditure tracking study 120 QCBS Prior 11/26/2003 12/3/2003 12/5/2003 12/26/2003 1/2/2004 12/26/2003 1/2/2004 1/4/2004 2/3/2004 2/24/2004 3/2/2004 3/9/2004 3/23/2004 3/30/2004 4/6/2004 4/13/2004 4/20/2004 Actual 12/3/2003 12/9/2003 12/29/2003 2/11/2004 Financial management support 350 QCBS Prior 11/26/2003 12/3/2003 12/5/2003 12/26/2003 1/2/2004 12/26/2003 1/2/2004 1/4/2004 2/3/2004 2/24/2004 3/2/2004 3/9/2004 3/23/2004 3/30/2004 4/6/2004 4/13/2004 4/20/2004 Actual 12/3/2003 12/9/2003 12/29/2003 2/11/2004 Needs Assessment and systems design 400 QCBS Prior 11/26/2003 12/3/2003 12/5/2003 12/26/2003 1/2/2004 12/26/2003 1/2/2004 1/4/2004 2/3/2004 2/24/2004 3/2/2004 3/9/2004 3/23/2004 3/30/2004 4/6/2004 4/13/2004 4/20/2004 Actual 12/3/2003 12/9/2003 12/29/2003 2/11/2004 Survey of SMCs &PTAs 200 is spilt into two Client satisfaction survey 100 LCS Prior 11/26/2003 12/3/2003 12/5/2003 12/26/2003 1/2/2004 12/26/2003 1/2/2004 1/4/2004 2/3/2004 2/24/2004 3/2/2004 3/9/2004 3/23/2004 3/30/2004 4/6/2004 4/13/2004 4/20/2004 Actual 12/3/2003 12/9/2003 12/29/2003 2/11/2004 Baseline survey for learning Achievement 100 LCS Prior 11/26/2003 12/3/2003 12/5/2003 12/26/2003 1/2/2004 12/26/2003 1/2/2004 1/4/2004 2/3/2004 2/24/2004 3/2/2004 3/9/2004 3/23/2004 3/30/2004 4/6/2004 4/13/2004 4/20/2004 Actual 12/3/2003 12/9/2003 12/29/2003 2/11/2004 External Audit 200 LCS Prior 11/26/2003 12/3/2003 12/5/2003 12/26/2003 1/2/2004 12/26/2003 1/2/2004 1/4/2004 2/3/2004 2/24/2004 3/2/2004 3/9/2004 3/23/2004 3/30/2004 4/6/2004 4/13/2004 4/20/2004 Actual 12/3/2003 12/9/2003 12/29/2003 2/11/2004 EXPLANATORY NOTES The column marked in red shows unavailability of cost estimates Duration of the contract is as per the days indicated in the TORS Actual Row shows the activities that have been achieved or realised TOR preparation includes preparation and submission to IDA RFPpreparation includes preparation and submission to the IDA TPS stands for Technical Proposal and FPS stands for Financial Proposals Combined evaluation means combining the evaluation scores of the TPS and FPS combined evaluation process includes combining the TPs and FPs scores, clearance time of internal approvals (e.g MTC) and submission of the combined evaluation to the IDA All contracts are expected to be completed in the year 2004 with an exception of External Audit which will be carried out by the same individual firm in 03/04 and 04/05 with one output per year The amount shown shown against each contract is the total contract amount Page 2 Updated Procurement Plan for the Ten Consultancy Contracts in 2003/2004 Contract Cost Est Selection IDA TOR Shortlisting RFP Description (US$ 000) Method Review Prepar IDA Invitation Subm. Of IDA Prepar IDA Issuance Subm of Evaluation of Proposals Opening Combined IDA Award of Contract Signing No-Object for EOI EOI No-Object No-Object of RFP proposals Eval of TPs IDA No- of FPs evaluation no - objec Invitation IDA of objection for negot no - obje contact Review of Inspection and Advisory Services 100 IC Prior 12/5/2003 12/12/2003 12/15/2003 1/5/2004 1/12/2004 1/5/2004 1/12/2004 1/14/2004 2/13/2004 3/5/2004 3/12/2004 3/19/2004 4/2/2004 4/9/2004 4/16/2004 4/23/2004 4/30/2004 Actual 1/15/2004 System Design and Project Preparation IC Prior 12/5/2003 12/12/2003 12/15/2003 1/5/2004 1/12/2004 1/5/2004 1/12/2004 1/14/2004 2/13/2004 3/5/2004 3/12/2004 3/19/2004 4/2/2004 4/9/2004 4/16/2004 4/23/2004 4/30/2004 Actual 1/15/2004 Teacher Training and Development 100 IC Prior 12/5/2003 12/12/2003 12/15/2003 1/5/2004 1/12/2004 1/5/2004 1/12/2004 1/14/2004 2/13/2004 3/5/2004 3/12/2004 3/19/2004 4/2/2004 4/9/2004 4/16/2004 4/23/2004 4/30/2004 Actual 1/15/2003 Access to Education (School Mapping) 50 IC Prior 12/5/2003 12/12/2003 12/15/2003 1/5/2004 1/12/2004 1/5/2004 1/12/2004 1/14/2004 2/13/2004 3/5/2004 3/12/2004 3/19/2004 4/2/2004 4/9/2004 4/16/2004 4/23/2004 4/30/2004 Actual 1/15/2004 Strengthening Testing and Assessment study IC Prior 12/5/2003 12/12/2003 12/15/2003 1/5/2004 1/12/2004 1/5/2004 1/12/2004 1/14/2004 2/13/2004 3/5/2004 3/12/2004 3/19/2004 4/2/2004 4/9/2004 4/16/2004 4/23/2004 4/30/2004 Actual 1/15/2004 Study of Instructional Materials Provision in Secondary Education QCBS Prior 12/5/2003 12/12/2003 12/15/2003 1/5/2004 1/12/2004 1/5/2004 1/12/2004 1/14/2004 2/13/2004 3/5/2004 3/12/2004 3/19/2004 4/2/2004 4/9/2004 4/16/2004 4/23/2004 4/30/2004 Actual 1/15/2004 Decentralization (Institutional Arrangements for Service Delivery 250 QCBS Prior 12/5/2003 12/12/2003 12/15/2003 1/5/2004 1/12/2004 1/5/2004 1/12/2004 1/14/2004 2/13/2004 3/5/2004 3/12/2004 3/19/2004 4/2/2004 4/9/2004 4/16/2004 4/23/2004 4/30/2004 Actual 1/15/2004 Disavantaged Children (Urban Slums) 50 IC Prior 12/5/2003 12/12/2003 12/15/2003 1/5/2004 1/12/2004 1/5/2004 1/12/2004 1/14/2004 2/13/2004 3/5/2004 3/12/2004 3/19/2004 4/2/2004 4/9/2004 4/16/2004 4/23/2004 4/30/2004 Actual 1/15/2004 Disavantaged Children (ASAL) 50 IC Prior 12/5/2003 12/12/2003 12/15/2003 1/5/2004 1/12/2004 1/5/2004 1/12/2004 1/14/2004 2/13/2004 3/5/2004 3/12/2004 3/19/2004 4/2/2004 4/9/2004 4/16/2004 4/23/2004 4/30/2004 Actual 1/15/2004 End of Project Evaluation QCBS Prior 12/5/2003 12/12/2003 12/15/2003 1/5/2004 1/12/2004 1/5/2004 1/12/2004 1/14/2004 2/13/2004 3/5/2004 3/12/2004 3/19/2004 4/2/2004 4/9/2004 4/16/2004 4/23/2004 4/30/2004 Actual 1/15/2004 EXPLANATORY NOTES The column marked in red shows unavailability of cost estimates Duration of the contract is as per the days indicated in the TORS Actual Row shows the activities that have been achieved or realised TOR preparation includes preparation and submission to IDA RFPpreparation includes preparation and submission to the IDA TPS stands for Technical Proposal and FPS stands for Financial Proposals Combined evaluation means combining the evaluation scores of the TPS and FPS combined evaluation process includes combining the TPs and FPs scores, clearance time of internal approvals (e.g MTC) and submission of the combined evaluation to the IDA All contracts are expected to be completed in the year 2004 with an exception of External Audit which will be carried out by the same individual firm in 03/04 and 04/05 with one output per year The amount shown shown against each contract is the total contract amount Page 3 Con. Implementation Comence. Complet. Date Date 4/27/2004 6/9/2004 4/27/2004 9/1/2004 4/27/2004 6/9/2004 4/27/2004 6/9/2004 4/27/2004 6/9/2004 4/27/2004 6/9/2004 Page 4 Con. Implementation Comence. Complet. Date Date 5/7/2004 6/8/2004 5/7/2004 6/22/2004 5/7/2004 6/22/2004 5/7/2004 6/14/2004 5/7/2004 5/27/2004 5/7/2004 6/7/2004 5/7/2004 6/7/2004 5/7/2004 5/20/2004 5/7/2004 5/20/2004 5/7/2004 6/21/2004 Page 5 Kenya - Free Primary Education Support Project Procurement of Instructional Materials: Ist Phase: $28.6 m Step Timing 1 Allocation of funds to schools (1) 4/30/2003 2 Publication of Procurement Notice 4/30/2003 3 Issuance of RFQ 5/21/2003 4 Submission of Quotations 6/4/2003 5 Issuance of Order Form to selected bookseller 6/11/2003 6 Release of grants to schools 7/21/2003 7 Delivery, receipt and acceptance of instructional materials 7/31/2003 8 Release of payment to bookseller 8/18/2003 (1) Allocation of funds is a budgetary process Projected dates are the latest by which actions should be completed Page 6 Procurement Plan for Printing of Distance Learning Materials Quantity Unit Cost Total Cost Procurem Bidding Documents Bidding Evaluation of Bids Award of Contract Contract Implementation (US$) (US$ mln) Method Prepar. IDA SPN Subm. Bid MTC IDA Notificat. Signing Advance Delivery No-object Advert of bids Evaluation Approval No-object of Award of Contract Payment of Equipment 307500 1.17 0.36 NCB 6/1/2003 6/8/2003 8/10/2003 9/9/2003 9/30/2003 10/14/2003 10/21/2003 11/4/2003 11/11/2003 11/25/2003 1/24/2004 Actual