Proposal of technical services - letter of agreement 2007 Community Directed Treatment with Ivermectin (CDTI) project in the South West 1 province of Cameroon, year 9 (CMRSWIP9)

-*a fe,q fr*rao* 'R.GRAMME FoR .NCH..ERCIASIS coNrRoL Ot P.O. BOX 549 - Tel. (226) 34 29 60- 34 29 s9- 34 29 53 - Telex 5241 BF Fax (226) 34 28 75-34 36 47 Ouagadougou 01- Burkina Faso LETTER OF REEMENT Allotment No. : OU/IC P ICPCI 5o4r*rrr[3 [|,nt Registry File: 08/1 8 1 /958/SWU (ix)l 07 Field: us$ 14,850 ;.'J/' 7/ i, - _; ." National Onchocerciasis Task Force (NOTF) Ministry of Health P.O. Box: 155 Yaound6 Cameroon Fax: (237) 222 69 l0 1 2 tlAR$ ?nn7 Rcc POC elYcd coo r( L) A COMMUNITY DIRE,CTED 2 WITH IVERMECTIN (CDTI) F PROJECT IN THE SOUTH WEST I PROVINCE OF CAMEROON CYEARg) (CMRSWIP9) For the purpose of developing and establishing sustainable Community Directed Treatment wrth Ivennectin (CDTD for the control of onchocerciasis in Cameroon, The World Health Organization's African Programme for Onchocerciasis Control, hereinafter refemed to as "WHO/APOC" on the one hand, and The National Onchocerciasrs Task Force, Ministry of Health, Cameroon, hereinafter referred to as "the Instrtutlon", on the other hand, HAVE AGREED AS FOLLOWS l. Work to be nerformed | 2 lllRs 2$0; Further to the Memorandum for the Afncan Programme for Onchocerciasis Contol (APOC), for PHAS E lI (2002-2007) and the Phasing out Period (2008-2010) (the "Memorandum"), which was endorsed by the Government of Cameroon, this Agreement is concluded for the purpose of developing and establishing sustarnable community directed ivermectin distribution Project in the South West I Province of Cameroon. The Project named "CMRSWIP9" shall be carried out in accordance with the revised version of the budget proposal submitted by the NOTF of Cameroon in September 2006, reviewed and approved by WHO/APOC. The Project shall be undertaken in the South West I Province (Fako, Kupe Manengouba and Merne Adminrstrative Divisions) of Cameroon. ,tf 2 The plans of work and the time hne as defined rn the approved Project proposal may be modrfied by mutual agreement of the parties taking into account the operating experience and needs of the Programme by the use of "Implementatton letters" issued by "WHO/APOC". 2. Oblieations of WHO/APOC 2.1. Tojal Financial Oblisation The total financial obligation of WHO/APOC, under this Agreement is US$ 14,850 (fourteen thousand eight hundred and fifty dollars US). The maximum obligation of APOC for any budget line item in this Agreement is the amount indicated in the approved budget line, and the total obligation may not exceed the sum of these budget hnes. The arnended and approved budget for the ninth year - 2007, is attached herewith as Annex 1. 2.2. CaprtalEquipment WHO/APOC will retam funds proposed for the purchase of Capital Equrpment and make the purchases through rts central purchasing system. The Instituticn will be responsible for swift clearance of these goods on amval. The equrpment and supphes furnrshed by WHO under this agreement will be handed over to the Instrtutron upon arnval at the port of entry in the country, against appropriate receipts. 2.3. Audit of accounts WHO will retain funds for financial audit of the Project and shall have the nght to inspect the accounts at any trme by way of its internal auditors, its external auditors or other auditors contracted for the purpose. The audrtors shall have the nght to inspect all transactions pertaining to the Projects between the Institution's bank account and actual payments for goods and services and to examine supporting documentation and relevant accountlng entnes in the Institution's books. In order to facilitate such reporting and audrt, the Institutrcrn shall ensure that accurate and systematic accounts are kept in respect of the funded activities. 3. Contribution of the Institution For rts part, the Institution, rn agreement with its own Government, shall provrde all the inputs requrred from the Government, the NGDO's and other parhlers, including all the staff necessary for the executlon of the Pro.lect rn accordance with this Agreement and as set forth in the Memorandum and m the approved Project proposal. 4. Period covered bv this Agreement Thrs Agreement covers a period of 12 months from lst January to 31st December 2007 5. Financial arrangements 5.1 . The total amount of expenditure estimated by this Agreement is US$ 14,850 (fourteen thousan d eight hundred and fifty dollars US). .t aJ 5.2. From the amount of US$ 14,850 (fourteen thousand eight hundred and fifty dollars US), a first rnstalment of US$ 7,425 (seven thousand four hundred and twenty five dollars US) wrll be paid to the Inshtutron as soon as possrble after the signature of the Agreement by both parties, provrded that all the other condrtrons precedent to disbursement have been met. 5 .3 . The subsequent instalment(s) will be paid on request from the hstitutron accompanred by a statement reconcihng expendrture already made to the various budget lines. A request for further funding for a Pro;ect shor-rld be made when 807o of the prevrous advances have been spent. The payment of these replenishments will be subject to: (a) The reception of the statement mentioned above; (b) The regular transmission at the end of each month of a copy of the bank statement, reconcrled wtth a hst of all cheques drawn on the account. Documents should be forwarded to the followrng address The Programme Drrector/APOC Attention: Budget and Finance Officer (BFO/APOC) WHO/APOC 01 BP 549 Ouasadousou 0l Burkina Faso (c) A progress report six months after the funds have been recerved, and another after l2 months tndtcattng the acttvtttes carned out and the amount spent against each budget line. One or both of these reports wrll be formally revrewed as a basis for extension of this Agreement for a further period or the signrng of a subsequent Agreement for further funding. The reports should be forwarded to the following address: The Programme Director Attentron: The Coordinator of the office of the Director/APOC WHO/APOC 01 BP s49 Ouasadousou 01 Burkina Faso 5.4. The tnstalments shall be paid to the Institution, through the special Natronal Onchocerciasrs Task Force Bank Account, opened exclusively for WHO/APOC funds to be used on the prolect. 5 .5 . Any unhquidated balance at the end of the period covered by the current Agreement shall be pai d back to WHO/APOC by the Institution or if specifically agreed, deducted later on from the amount of the sum wHo/APoc wrll pay in the framework of any possible subsequent Agreement. 6. Legal arrangements It is understood that the work under this Agreement will be performed under the technical superusron of WHO/APOC but does not create any employer/employee relationship between WHO/APOC and the Instrtutron. The Instrtutron shall in that respect be solely responsible for the manner in which the work will be carned out. WHO/APOC shall not be responsible for any loss, accident, damage or injury suffered by the Instrtutron or any person clarming under it, arising during or as a result of the execution of this work or in any mann€r whatsoever. 4Any drspute relatrng to the interpretation or execution of this Agreement shall, unless amicably settled, be sub.;ect to conqlatron. In the event of farlure of the latter, the dispute shall be settled by arbrtratron. The arbrtratron shall be conducted in accordance with the modalities to be agreed upon by the parttes or, tn the absence of agreement, wrth the Uncitral Arbrtration Rules. The parties shall accept the arbrtral award as final. lf your Instrtutron accepts this proposal, we should be grateful if you would see to the slgnlng of all the tbur copres of this Agreement by two persons authorized to sign on behalf of the lnstrtutron responsrble for the executron of the work and return three copies to us. Sienatories WHO/APOC Simatories lnstitution Vo, L. Yam6ogo Coordinator of the office of the Director/APOC Signature Signature Date L6 ,lL .IP6L Name fu-.. ufn f- lX,tC t /,L< riile....CI)AY M^E**( p, rv, L,7) 1 2 Date '' 2/ ''/& fi, urn"v. Amazigo ' Programme Director/APOC Date LJ fu L/07 Name b/Xo; C,,h) ,',,. 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