WORLD HEALTH ORGANIZATION OPEN-ENDED INTERGOVERNMENTAL WORKING GROUP ON THE WHO FRAMEWORK CONVENTION ON TOBACCO CONTROL Agenda item 10 A/FCTC/IGWG/1/INF.DOC./3 25 June 2004
Options for the designation of the permanent secretariat and arrangements for its functioning Report by the Secretariat
As requested by the Open-ended Intergovernmental Working Group on the WHO Framework Convention on Tobacco Control, the attached table sets out general information on different types of Secretariat arrangements within WHO. It should not be relied on as a detailed representation of the specific situation of each of the entities described.
ANNEX SECRETARIAT ARRANGEMENTS WITHIN WHO Type of Secretariat Administration Examples • Stop TB • Roll Back Malaria Stakeholder board Special programmes on tropical diseases and on human reproduction Stakeholder board (primarily Member States and cosponsors) Programmatic direction and approval of plans by Board; administrative accountability to host agency Memorandum of Understanding between cosponsors Intergovernmental Forum on Chemical Safety Forum of Member States of the United Nations Programmatic direction and approval of plans by Forum; administrative accountability to host agency Exchange of letters Global Fund to Fight AIDS, Tuberculosis and Malaria Stakeholder board UNAIDS International Agency for Research on Cancer (IARC) Member States of the Agency and DirectorGeneral WHO Programmatic direction by Member States; independence on financial matters, mix of responsibility on personnel matters Statutes adopted by Health Assembly Secretariat for partnership Executing agency for cosponsors (organizations of the United Nations system) Secretariat to intergovernmental forum Secretariat provided for a foundation established under the laws of Switzerland1 Secretariat for which WHO provides administration Secretariat provided for an agency established by Health Assembly
Governance structure
Stakeholder board
Governance oversight
Nature of agreement
Programmatic direction and approval of plans by Board; administrative accountability to host agency Partnership framework document
Programmatic direction and approval of plans by Board; administrative accountability to WHO
Programmatic direction and approval of plans by Member States; administrative autonomy, but WHO overview Memorandum of Understanding between cosponsors (organizations of the United Nations system) Fee for services
Administrative agreement with WHO
Payment for administrativeservices costs
Funding for Secretariat
Programme Support Costs; fixed percentage levied on voluntary contributions Voluntary contributions through WHO from donors
Fee for services
Programme Support Costs; fixed percentage levied on voluntary contributions Voluntary contributions to Trust Fund housed by WHO
Fee for services
None
Voluntary contributions
Voluntary contributions
Voluntary contributions
Recruitment and appointment of Secretariat Head
Appointed by Director-General WHO; consultation with Board
Appointment by Director-General WHO; consultation with cosponsors
Appointment by Director-General WHO; consultation with officers of Forum
Appointed by DirectorGeneral WHO upon the recommendation of Board. Contractual terms subject of consultation between WHO and Global Fund Authority delegated to Executive Director
Recruitment and appointment of staff of Secretariat
Normal WHO procedures
Normal WHO procedures
Normal WHO procedures
Appointed by United Nations SecretaryGeneral upon consensus recommendation of cosponsoring organizations. Appointment implemented by WHO Authority delegated to Executive Director
Mandatory annual contributions from Participating States and voluntary funding Selected by Governing Council. Appointment effected by Director-General WHO on terms determined by Governing Council Selection of lower graded staff by Director IARC; Director IARC recommends selection of higher graded staff to Director-General WHO for concurrence Director IARC or Director-General WHO, depending on grade
Termination of staff of Normal WHO procedures Secretariat
Normal WHO procedures
Normal WHO procedures
Reporting authority of Under authority of Director-General Secretariat Head WHO
Under authority of Director-General WHO
Under authority of Director-General WHO
Director-General WHO for all types of terminations or dismissals; decisions on nonrenewal delegated to Executive Director Reports to Board for day-to-day management of Fund; as a WHO staff member, Executive Director is under administrative authority of Director-General WHO
Authority delegated to Executive Director
Budget
Approved by Board; appears in WHO Programme Budget and approved by Health Assembly
Approved by Stakeholder board; appears in WHO Programme Budget and approved by Health Assembly Director is responsible for overall operation, including budget
Approved by Forum; does not appear in WHO Programme Budget, therefore not approved by Health Assembly Executive Secretary approves disbursements from Trust Fund
Approved by Board; does not appear in WHO Programme Budget, therefore not approved by Health Assembly
Reports to Programme Coordinating Body, after consultation with Committee of Cosponsoring Organizations, on all major programme, budget and operation issues; as a WHO staff member, Executive Director is under administrative authority of Director-General WHO Approved by Programme Coordinating Body; does not appear in WHO Programme Budget, therefore not approved by Health Assembly Executive Director authorizes expenditures
Subject to general authority of DirectorGeneral WHO; carries out decisions of Governing Council
Delegated budgetary authority of Secretariat Head 1
Guidance on budget implementation provided by Board
Executive Director authorizes expenditures
Approved by Governing Council; does not appear in WHO Programme Budget, therefore not approved by Health Assembly Director IARC directs administrative and financial matters
The relationship between WHO and the Global Fund gives rise to unique legal implications for the status of staff of an international organization carrying out work under the umbrella of a private entity, and is consequently under review.
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