Proposal of technical services - letter of agreement 2007 Community Directed Treatment with Ivermectin (CDTI) project in Imo/Abia States Nigeria (NGI AB8)

, d::l.t +$ AFRICAN PROGRAMME FOR ONCHOCERCIASIS CONTROL 01 P.O. BOX 549 - Tel. (226) 3429 60 - Telex 5241BF -Fax (226) 34 28 75 OUAGADOUGOU 01- Burkina Faso EIN turiv6 2 I JAN 2nsl7LETTER OF AGREEMENT Regrstry File: 08/1 8l 196l I (v111)lO7 Allotment No. : OU/ICP ICPCI 5O4l AP I 07 l83l I 02 Field: US$14,000 .' .i Cap. Equip.: US$ 2,500 : ; . National Onchocerciasis Task Force (NOTF) Attention: Mrs. Patricia Ogbu-Pearce Acting National Coordinator Ministry of Health Federal Secretariat Shehu Shagari Way, Maitama Abuja, Nigeria Fax:234 523 7049 PROPOSAL OF TECHNICAL SERVICES - LETTER OF AGREEMENT 2OO7 COMMUNITY DIRECTED TREATMENT WITH IVERMECTIN (CDTI) PROJECT IN IMO/ABIA STATES (NIGERIA) (NGIM AB8) For the purpose of developing and establishrng sustainable Community Drrected Treatment wrth Ivermectin (CDTD for the control of onchocerciasis in Nigeria, The World Health Organization's African Programme for Onchocerciasrs Control, hereinafter referred to as "WHO/APOC" on the one hand, and The Natronal Onchocerciasis Task Force, Ministry of Health and Socral Services, Nrgena, herernafter ref'erred to as "the Institutron", on the other hand, HAVE AGREED AS FOLLOWS l. Work to be performed Further to the Memorandum for the Afncan Programme for Onchocerciasis Control (APOC), PHASE II(2002-2007) and the Phasing out Period (2008-2010) (the "Memorandum"), which was endorsedbythe Government of Nigeria, this Agreement is concluded for the purpose of developing and establishrng sustarnable community drrected rvermectrn distribution Project in Imo and Abia States of Nigeria. The Project named "NGIM AB8" shall be carried out in accordance with the sustainability work plans, budgets and.lustrfrcations notes submitted by the NOTF of Nigeria in September 2006,revrewed and approved by the Management of APOC. The Prolect shall be undertaken in 16 Local Govemment Areas in Imo State (Aboh Mbarse, Ehrnre Mbano. Ezinrhrtte, Ihitte tlboma, Isiala Mbano, Ikeduru, Ideato North, Ideato South, Mbartoh, Nwangele, Ngor Okpala, Obowo, Okrgwe, Onuimo, Orlu and Owern North) and 8 Local Government Areas in Abta State (lsr-rrkwuato, Umunneochr, Bende, Arochukwu, Ikwuano, Ohafia, Ukwa East and Ikwa West) of Nigena. The plans of work and the time line as defined in the sustainability plan may be modified by mutual agr eement of the partres taking into account the operating experience and needs of the Programme by the use of " Impl ementation letters" i ssued by " WHO/APOC". 2. Oblieations of WHO/APOC 2.1. Total Frnancial Oblieation The total financial obligation of WHO/APOC, under this Agreement rs US$l6,500 (sixteen thousand and five hundred dollars US). This total financial obligation of WHO/APOC wrll be shared as follows: - Imo State CDTI Project: US$ 11,000 - Abia State CDTI Project: US$ 5,500 The maxrmum obligatron of APOC for any budget line item in this Agreement ts the amount rndicated rn the approved budget line, and the total obligation may not exceed the sum of these budget hnes. The arnended and approved budgets for the eight year - 2007 , are attached herewith as Annexes 1a, lb and 1c 2.2. Caprtal Equrpment WHO/APOC wrll retain funds proposed for the purchase of Caprtal Equrpment and make the purchases through rts central purchasrng system. The Instrtution will be responsrble for swrft clearance of these goods on arrrval. The equrpment and supphes furnished by WHO under this agteement wrll be handed over to the Instrtutron upon arrival at the port of entry in the country, against appropriate receipts. 2.3. Audit of accounts WHO wrll retain funds for financial audit of the Prolect and shall have the nght to rnspect the accounts at any tlme by way of rts intemal auditors, rts external auditors or other auditors contracted for the purpose. The audrtors shall have the rrght to rnspect all transactions pertaining to the Prolects between the Instrtutron's bank account and actual payffrents for goods and services and to examine supporting documentatron and relevant accountlng entnes rn the Instrtution's books. In order to facilitate such reportrng and audrt, the Institutron shall ensrrre that accurate and systematic accounts are kept in respect of the funded activrtres. 3. Contribution of the Institution For rts part, the Institution, in agreement with its own Govemment, shall provide all the lnputs requrred from the Govemment, the NGDOs and other partners, rncluding all the staff necessary for the executron of the Pro.lect rn accordance wrth thrs Agreement and as set forth in the Memorandum and in the approved Pro.;ect proposal. 4. Period covered by this Agreement Thrs Agreement covers a period of l2 months from lst January to 31st December 2007. 1 J5. Financial afrangements 5.1. The total amount of expenditure estimated by this Agreement is US$l6,500 (sixteen thousand ancl live hundred dollars US). Of the above, US$2,500 (two thousand five dollars US) will be retained and used by WHO/APOC for the purchase of a photocopier for the performance of the Project activities. The breakdown of the total amount to be retained is as follows: - Imo State CDTI Project: US$ 0 - Abia State CDTI Project: US$ 2,500 5.2. From the remarning amount of US$ 14,000 (fourteen thousand dollars US), a first tnstalment of US$ 7,000 (seven thousand dollars US) will be paid to the Institution as soon as possible after the signature of the Agreement by both parties, provided that all the other conditions precedent to disbursement have been met. The amount wrll be shared as follows: - Imo State CDTI Project: US$ 5,500 - Abia State CDTI Project: US$ 1,500 5.3. The subsequent rnstalment(s) will be paid on request from the Institution accompanled by a statement reconcrlrng expenditure already made to the various budget lines. A request for fuither funding for a Prqect should be made when 807o ofthe previous advances have been spent. The payment of these replenishments wrllbe subject to (a) The receptron of the statement mentroned above; (b) The regular transmission at the end of each month of a copy of the bank statement, reconcrled wrth a hst of all cheques drawn on the account. Documents should be forwarded to the following address: Programme Director Attenhon: Budget and Finance Officer/APOC WHO/APOC 0l BP 549 Ouasadougou 0l Br"rrkina Faso (c) A progress report six months after the funds have been received, and another after 12 months rndrcatrng the actrvrties carried out and the amount spent against each budget line. One orboth of these reports wrll be tbrmally revrewed as a basrs for extension of thrs Agreement for a further penod or the signrng of a subsequent Agreement fbr further funding. The reports should be forwarded to the followrng address: Programme Director/APOC Attentron: Coordinator of the office of the Director (COORD/APOC) WHO/APOC 01 BP 549 Ouaqadougou 01 Burkrna Faso 5.4. The rnstalments shall be paid to the lnstitution, through the special National Onchocercrasrs Task Force Bank Account, opened exclusively for WHO/APOC funds to be used on the project. 5.5. Any unliquidated balance at the end of the period covered by the current Agreement shall be paid back to WHO/APOC by the Instrtutron or if specifically agreed, deducted later on from the amount of the surn WHO/APOC wrll pay rn the framework of any possible subsequent Agreement. 46. Legal arrangements It rs understood that the work under this Agreement will be performed under the technrcal supervrsron of WHO/APOC but does not create any employer/employee relationship between WHO/APOC and the Instrtution. The Instrtutron shall rn that respect be solely responsible for the manner in whrch the work wrll be carried out. WHO/APOC shall not be responsible for any loss, accident, damage or rnJury suffered by the lnstrtuhon or any person clarming under rt, arising dunng or as a result of the execution of this work or ln any rlanner whatsoever. Any dispute relatmg to the interpretation or execution of this Agreement shall, unless amrcably settled, be sublect to conciliation. In the event of failure of the latter, the dispute shall be settled by arbiffahon. The arbitration shall be conducted in accordance with the modalities to be agreed upon by the parties or, rn the absence of agreernent, wrth the Uncrtral Arbitration Rules. The parties shall accept the arbitral award as final. If your Instttutron accepts this proposal, we should be grateful if you would see to the signrng of all the for,rr coples of thrs Agreement by two persons authorized to sign on behalf of the Instrtutron responsrble for the executlon of the work and rqlqql Lhree copies to us. Srsnatones WHO/APOC ffiY Yarn6ogo Si enatories lnstitution r N"*.Rr.Rlcr-ft 6<au !**Br* ritre Ag: /uk7-rerd\m1- Cg-tutCoordrnator of the officeof the Drrector 2 Dr Uche V. Amazrgo -/ Programnre Drrector, APOCw Srgnature Date - Srgnature @ c/,rZfP*'r Signature Date 2. 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