Decision: workplan and budget for the financial period 2020–2021

1 13 DECISION FCTC/MOP1(17) Workplan and budget for the financial period 2020–2021 The Meeting of the Parties (MOP), Having considered the workplan and budget for the financial period 2020–2021 submitted by the Convention Secretariat contained in document FCTC/MOP/1/20; Taking into consideration decision FCTC/MOP1(1) by which the Parties to the Protocol to Eliminate Illicit Trade in Tobacco Products (Protocol) decided to use the Financial Rules and Regulations of the World Health Organization as the financial rules referred in Article 33.4 of the Protocol; Taking into consideration decision FCTC/MOP1(18) by which the Parties to the Protocol decided to use WHO’s scale of assessments taking into account the difference in membership of WHO and that of the Protocol, 1. DECIDES: (a) to adopt the workplan and budget for the financial period 2020–2021, as indicated in Annex 1 to this decision; (b) to establish the total amount of assessed contributions of Parties to the Protocol for the financial period 2020–2021 at the level of US$ 4 999 719; (c) at the Second session of the MOP the Parties should, respecting obligations acquired by the Convention Secretariat to implement the approved workplan and budget, duly Meeting of the Parties to the Protocol to Eliminate Illicit Trade in Tobacco Products First session Geneva, Switzerland, 8–10 October 2018 10 October 2018 FCTC/MOP1(17) 2 reflect any changes to the volume of activities and work required from the Convention Secretariat, in order to adopt the budget for the next biennium; (d) to finance the travel and per diem of least-developed countries from voluntary assessed contributions until and including the Second session of the MOP; (e) to finance, moreover, travel for low- and lower-middle income countries from voluntary assessed contributions and to cover the cost of the corresponding per diem with resources available in the extrabudgetary funds until and including the Second session of the MOP; (f) to authorize the Convention Secretariat to request the payment of assessed contributions, including from countries that may become a Party to the Protocol in between invoice periods; (g) to request the Convention Secretariat to inform WHO FCTC and Parties’ Protocol focal points of the opening of posts to serve the implementation of the Protocol; (h) to request the Head of the Secretariat to implement the budget and workplan adopted by the MOP, and to submit to the MOP: (i) at its Second session, an interim performance report on the workplan and budget for the financial period 2020–2021, along with a final performance report on the workplan and budget for the financial period 2018–2019; (ii) at its Third session, a final performance report on the workplan and budget for the financial period 2020–2021; 2. DECIDES to mandate the Convention Secretariat to seek and receive voluntary extrabudgetary contributions for activities in line with the workplan; 3. REQUESTS the Head of the Secretariat: (a) to keep the Bureau regularly updated on the status of budgets and workplans agreed by the MOP; (b) to informally consult Parties prior to presenting the budget and workplan to the next session of the MOP; 4. URGES Parties to provide extrabudgetary contributions for meeting the objectives of the workplan. FCTC/MOP1(17) ANNEX 1 WORKPLAN AND BUDGET FOR FINANCIAL PERIOD 2020-2021 PROTOCOL ACTIVITY COSTS 1 Preparing for the implementation of the Protocol to Eliminate Illicit Trade in Tobacco Products (Protocol) Main components/Activities Expected results and indicators Activity cost (in US$) Assessed contributions Extrabudgetary Total 1.1 Promoting the ratification and implementation of the Protocol (a) Hold multisectoral, regional workshops to promote the ratification of the Protocol by additional WHO FCTC Parties Participation of at least 60 WHO FCTC Parties in four regional workshops 0 240 000 240 000 (b) Promote the Protocol at high-level meetings with ministers Participation in high-level meetings to make case for the Protocol 0 60 000 60 000 (c) Engage potential relevant international organizations High-level meetings with selected international intergovernmental organizations (IGOs) to make case for the Protocol 0 60 000 60 000 1.2 Technical assistance in preparation for the implementation of the Protocol (a) Provide technical assistance to the Parties on Protocol-specific topics on request Technical assistance provided on request 55 000 95 000 150 000 1.3 Intergovernmental working/experts groups (a) Working Group on tracking and tracing systems, including the global information-sharing focal point (Article 8.1) and unique identification markings for cigarette packets and packages (Article 8.3) 12 members. One meeting of the Working Group on tracking and tracing systems, including the global information-sharing focal point (Article 8.1) and unique identification markings for cigarette packets and packages (Article 8.3), held and progress report available. 50 000 20 000 70 000 (b) Working Group on assistance and cooperation (Articles 12,21, 23,24,28 and 29) 12 members. One meeting of the Working Group on assistance and cooperation (Articles 12,21, 23,24,28 and 29) held and progress report available. 50 000 20 000 70 000 FCTC/MOP1(17) (c) Identify research needs and gaps relevant to Articles 6.5 and 13.2 of the Protocol and prepare a report for the second session of the Meeting of the Parties (MOP2) A detailed road map setting out the timelines and steps to conduct the evidence-based research foreseen by Articles 6.5 and 13.2 of the Protocol available and progress report prepared 0 100 000 100 000 Subtotal for Area of work 1 155 000 595 000 750 000 2 Meeting of the Parties (MOP) Main components/Activities Expected results and indicators Activity cost (in US$) Assessed contributions Extrabudgetary Total 2.1 Pre-MOP arrangements: 6 preparatory MOP regional meetings (a) Two Staff members’ travel and per diem to each region and travel support and per diem for eligible Parties Questions in regard to MOP documents and procedures clarified and support provided to regional discussions to better prepare for the MOP and eligible Parties’ participation ensured 20 000 38 000 58 000 2.2 Second session of the Meeting of the Parties (MOP2) (a) Logistics – overall organization (i) Rentals, services, salaries of short-term conference staff and overtime of staff MOP2 prepared and convened on time, overtime paid 183 980 0 183 980 (ii) Interpreters’ salaries Interpretation provided 170 000 0 170 000 (iii) Security Security provided 30 000 0 30 000 (iv) Travel support for eligible Parties High participation of Parties 60 000 0 60 000 (v) Per diem for least-developed countries High participation of Parties 35 000 0 35 000 (vi) Reception Reception hosted 0 15 000 15 000 (b) Evening session (three evening sessions) Three evening sessions convened 48 750 0 48 750 (c) Documentation (pre-, in- and post-session) FCTC/MOP1(17) (i) Editing and translation of MOP2 official documentation (pre-session) Official documentation available to Parties in the six languages no later than 60 days before the opening of the session 200 000 0 200 000 (ii) Editing, translation and printing of MOP2 official documentation (in-session) Report, decisions, other documentation 185 000 0 185 000 (iii) Salary of précis-writers Salaries paid and MOP2 report finalized 13 000 0 13 000 (iv) Editing and translation of MOP2 report and verbatim report (post-session) MOP2 report finalized and published; verbatim report published 25 000 0 25 000 (d) Invited speakers Travel support for one invited speaker 0 5 500 5 500 (i) Travel and per diem for one VIP and one entourage per region Attendance of high-level participants ensured with costs covered for high-level participants from least-developed countries 0 27 500 27 500 (ii) Security Security of the high-level participants ensured 0 10 000 10 000 (e) MOP2 campaign and media (i) Creative idea, campaign strategy, visuals, booth, promotion materials, website, two photographers, videographers and exhibition Campaign and materials produced. 5 000 40 000 45 000 (ii) Six months of communication/media relations services Campaign successfully implemented, and media accreditation, media relations and coverage of MOP1 ensured 0 13 700 13 700 (iii) MOP2 software application (App) Design and set up of the App ensured and App launched 7 000 0 7 000 (f) Screening of Declaration of Interest (DoI) forms for delegates as appropriate Registrations screened for DoIs completion 10 000 10 000 20 000 2.3 Bureau of the MOP including Regional Coordinators where appropriate (a) Prepare and support the work of the Bureau and convene meetings Two meetings convened, including through video conferences/teleconferences and summary records prepared 14 000 0 14 000 (b) Travel support and per diem for the Bureau Members Bureau Members attended Bureau meetings and MOP session 124 665 0 124 665 (c) Interpretation (three languages) Good comprehension among the Bureau Members ensured 72 000 0 72 000 FCTC/MOP1(17) (d) Set up and maintenance of the secured online platform Access given to the Bureau Members and regional coordinators 3 000 0 3 000 Subtotal for Area of work 2 1 205 730 159 700 1 365 430 3 Reporting and exchange of information Main components/Activities Expected results and indicators Activity cost (in US$) Assessed contributions Extrabudgetary Total 3.1 Support for Parties in fulfilling their reporting obligations and global progress reports on implementation of the Protocol (a) Ongoing improvements of the reporting module The reporting module updated and disseminated 10 000 10 000 20 000 (b) Strengthen capacity of Parties to report on the Protocol Capacity in the Parties to collect and report information related to the implementation of the Protocol strengthened. Hold four regional or subregional training workshops in the regions most in need, if possible, in conjunction with Protocol implementation workshops 10 000 70 000 80 000 3.2 Exchange of information, including transfer of expertise and technology (a) Conduct and disseminate studies and good practices on Protocol-specific topics. Up to 10 country visits and 10 studies on good practices identified, documented and disseminated 10 000 70 500 80 500 (b) Promote coordination and information sharing with regard to the Protocol through the forum for exchange and other means The subsection of the WHO FCTC implementation database maintained and updated with new available resources related to the Protocol 0 10 000 10 000 Subtotal for Area of work 3 30 000 160 500 190 500 4 Coordination with international and regional intergovernmental organizations and other bodies Main components/Activities Expected results and indicators Activity cost (in US$) Assessed contributions Extrabudgetary Total FCTC/MOP1(17) 4.1 Promoting international cooperation with emphasis on observers (IGOs and nongovernmental organizations (NGOs)) to the MOP (a) Enhance cooperation and communication with IGOs, including awareness-raising and dissemination of information about Protocol-related activities of IGO observers to the MOP through a designated space on the information platform IGOs invited to participate in relevant Convention Secretariat activities, Convention Secretariat participation in at least three major global and regional meetings organized by IGOs to make case for the Protocol, collaboration with IGOs strengthened, and report progress to MOP2 submitted 5 000 26 200 31 200 (b) Enhance cooperation and communication with NGOs (especially observers to the MOP) in relevant activities to reach national, regional and global organizations Civil society groups invited to participate in relevant Convention Secretariat activities, Convention Secretariat participation in at least three major global and regional Protocol-related meetings organized by NGOs, collaboration with NGOs strengthened, and report progress to MOP2 0 15 000 15 000 4.2 Promotion of international cooperation in the implementation of the Protocol (a) Assist and facilitate cooperation and sharing of best practices in the implementation of the Protocol following the strategy adopted by MOP2 Parties engaged in international cooperation and best practices in the implementation of the Protocol shared 25 000 75 000 100 000 Subtotal for Area of work 4 30 000 116 200 146 200 5 Administration and management and other arrangements and activities Main components/Activities Expected results and indicators Activity cost (in US$) Assessed contributions Extrabudgetary Total 5.1 General administration and management (a) Resource mobilization 60% of extra-budgetary funds raised. 10 000 10 000 20 000 (b) General administration, staff and finance management. Workplans and administrative arrangements customized within WHO’s global management system (GSM) 30 000 0 30 000 5.2 Awareness raising, publications, website and web applications and implementation of communications plan (a) Monitor and evaluate the dedicated Protocol webpage and redesign accordingly Increased number of hits on the Protocol webpage 10 000 0 10 000 FCTC/MOP1(17) (b) Update Protocol pages on the WHO FCTC website in the six WHO official languages Protocol pages in six languages on the WHO FCTC website updated 5 000 7 500 12 500 Subtotal for Area of work 5 55 000 17 500 72 500 Total activity cost for all areas of work 1 475 730 1 048 900 2 524 630 FCTC/MOP1(17) ANNEX 2 GROSS STAFF COSTS BREAKDOWN (in US$)1 Fixed-term staff (assessed contributions) Number Position US% 1 D2 (20% covered by the MOP budget and 80% by the budget of the Conference of the Parties (COP)) 160 600 3 P5 (three posts at 20%) 397 200 1 P4 548 000 2 P3 886 000 2 P2 700 000 1 G3 257 000 Total for staff covered by assessed contributions (10 posts) 2 948 800 Extrabudgetary 3 P2 1 050 000 Total for staff (13 posts) 3 998 800 1 Indicative costs for core Convention Secretariat staff based on WHO’s latest available standard gross salary costs for 2016– 2017; possible changes in 2018–2019 will be reflected once they become available in a revised staff cost breakdown to be communicated to the Parties by a note verbale. As indicated above, current staff contracts are funded through voluntary assessed contributions; costs for additional proposed staff positions would be financed through extra-budgetary contributions. The fulfilment of the staff plan, and possible adjustments, will depend on the actual availability of funds and the evolving workload. The staff plan does not include possible short-term assignments and secondments that would be based on actual needs and resources available. FCTC/MOP1(17) ANNEX 3 TOTAL PROPOSED BUDGET 2020–2021 (in US$) Type of cost Covered by assessed contributions Covered by extrabudgetary funds Total 1. Activity costs 1 475 730 1 048 900 2 524 630 2. Staff costs 2 948 800 1 050 000 3 998 800 3. Total direct costs 4 424 530 2 098 900 6 523 430 4. Programme support costs 575 189 272 857 848 046 5. Grand total 4 999 719 2 371 757 7 371 476 (Second plenary meeting, 10 October 2018) = = =