Community Directed Treatment with Ivermectin (CDTI) project in IMO/ABIA State of Nigeria (NGIM2)

i !\ I \ t. AFzuCAN PROGRAMME FOR ONCHOCERCIASIS CONTROL t \ it .t.0{e,p. BOX s49 - T el. (226) 34 29 60 - Telex 5241 BF - F ax (226) 34 28 7 5 OUAGADOUGOU 01- Burkina Faso T,ETTFR OF AGRF,F.MFNT 3 0 s{P. B3S ^POC t PM Registry File: 08/181/476/(li)199 National Onchocerciasis Task . Force (NOTF) Allotment No.: OU/ICPlCTDl504/AP/99\&5.1\02, fvfinistry of Health and Social Services ou/ee/olsooz Department of Primary Health Care Federal Secretariat Phase 2 Lagos, Nigeria COMMTTNITY NIRF'CTF'N TRF' ATMF'NT WITH IVF'RMF'CTTN (CNTT) pRoJFCT rN IMO/ARrA STATFS (NTGFRTA) (NGrMr) For the purpose of developing and establrshing sustainable Communiry Directed Treatment with Ivermectin (CDTI) for the control of onchocerciasis rn Nigeria, The World Health Organrzation's African Programme for Onchocerciasrs Control, heretnafter referred to as "WHO/APOC" on the one hand, and The National Onchocerciasis Task Force, Ministry of Health and Social Services, Nigeria, heretnafter referred to as "the Institution", on the other hand, HAVE AGREED AS FOLLOWS l. Work to he performed Further to the Memorandum for the African Programme for Onchocerciasrs Control (APOC), PHASE I, 1996-2001 (the "Memorandum"), which was srgned by the Government of Nigeria on 5 September 1996, thrs Agreement rs concluded for the purpose of developing and estabhshin! sustainable communiry drrected ivermectrn drstributron Project in Imo/Abia States of Nigeria. The Pro.;ect named "NGEN2" shall be carried out in accordance with the proposal submitted by the NOTF of Nigena in May 1999, reviewed by the Technrcal Consultative Committee (TCC) in its 8th session of June/July 1999 and approved by the Committee of Sponsoring Agencies (CSA) on July 1999, based on the amendments made by WHO/APOC as requested by the TCC and endorsed by the CSA rn July 1999. The Prolect shall be undertaken in24Local Government Areas rn Imo/Abra States of Nrgeria. The plans of work and the time line as defined in the approved Project proposal may be modified by mutual agreement of the parties taking into account the operating experience and needs of the Programme by ,l PROPOSAI OF TFCHNICAI, SF.RVTCF,S - T FTTF,R OF AGRF,EMFNT l qAq 2the use of "Implementation letters" issued by "WHO/APOC" 2. Ohligations of WHO/APOC 2.1. Total Financial Ohligation The total financial obligation of WHO/APOC, under this Agreement is US$124,109 (one hundred twenty four thousand, one hundred and nine dollars US). The maximum obligation of APOC for any budget line item tn this Agreement is the amount indicated in the approved budget line, and the total obligation may not exceed the sum of these budget lines. The amended and approved budget for 1999, is attached herewith as Annex I 2.2. Cafrital Fqurnment WHO/APOC will retain funds proposed for the purchase of Capital Equipment and make the purchases through its central purchasing system. The Institution will be responsible for swift clearance of these goods on arrival. The equipment and supplies furnished by WHO under this agreement will be handed over to the Institution upon arrival at the port of entry in the country, against appropriate receipts. 2.3. Audit of accounts WHO will retain funds for financial audit of the Project and shall have the right to inspect the accounts at any time by way of its rntemal auditors, its extemal audrtors or other auditors contracted for the purpose. The auditors shall have the right to inspect all transactions pertaining to the Projects between the Institution's bank account and actual payments for goods and services and to examine supporting documentation and relevant accounting entries in the Institution's books. In order to facilitate such reporting and audit, the Institution shall ensure that accurate and systematic accounts are kept in respect of the funded activities. 3. Coqtrihution of the Institution For its part, the Institution, in agreement with its own Govemment, shallprovrde all the inputs requrred from the Government, the NGDOs and other partners, including all the staff necessary for the execution of the Pro3ect in accordance with this Agreement and as set forth in the Memorandum and in the approved Project proposal. 4. Period covered hy this Agreement This Agreement covers a period of 12 months from 1st October 1999 to 30th September 2000 5. Financial arrangements 5. I . The total amount of expenditure estimated by thrs Agreement rs US$ I 24, I 09 (one hundred twenty four thousand, one hundred and nine dollars US). Of the above, US$ 25,719 (twenfy five thousand, seven a I aJ hundred and ninety dollars US) will be retained by WHO/APOC for the direct payment of the NGDOs overheads according to the agreed standards of the Joint Action Forum. 5.2. From the remaining amounts of US$ 98J99_(ninety eight thousand,three hundred and ninety dollars US), a first instalment of US$45,000 (fourty five thousand dollars US) will be paid to the Institution on signature of the Agreement by both parties, provided that all the other conditions precedent to disbursement have been met. 5.3. The subsequent instalment(s) will be paid on request from the Institution accompanied by a statement reconciling expenditure already made to the various budget lines. A request for further funding for a Project should be made when 80% ofthe previous advances have been spent. The payment of these replenishments will be subject to: (a) The reception of the statement mentioned above; (b) The regular transmission at the end of each month of a copy of the bank statement, reconcrled with a list of all cheques drawn on the account. Documents should be forwarded to the following address : Director ad interim Attention: Programme Manager/APOC WHO/APOC 01 BP 549 Ouagadougou 0 I Burkrna Faso (c) A progress report six months after the funds have been received, and another after 12 months rndicatrng the activities carried out and the amount spent against each budget line. One or both of these reports will be formally reviewed as a basis for extensron of this Agreement for a further period or the signing of a subsequent Agreement for further funding. The reports should be forwarded to the following address: Director ad interim Attention: Programme Manager/APOC WHO/APOC 0t BP 549 Ctuagadougou 01 Burkina Faso 5.4. The instalments shallbe paid to the Institution, through the special Natronal Onchocerciasis Task Force Bank Account, opened exclusively for WHO/APOC funds to be used on the project. 5.5. Any unliqurdated balance at the end of the period covered by the current Agreement shallbe pard back to WHO/APOC by the Instrtution or if specifically agreed, deducted later on froYn the amount of the sum WHO/APOC will pay in the framework of any possible subsequent Agreement. 6. I egal arrangements It is understood that the work under this Agreement will be performed under the technical supervision of WHO/APOC but does not create any employer/employee relationship between WHO/APOC and the Instrtutron. The Institution shall in that respect be solely responsible for the manner in whrch the work will be carned out. 4WHO/APOC shall not be responsible for any loss, accident, damage or injury suffered by the lnstitution or any person claiming under it, arising during or as a result of the execution of this work or in any manner whatsoever. Any dispute relating to the interpretation or execution of this Agreement shall, unless amicably settled, be subject to conciliation. In the event of failure of the latter, the dispute shall be settled by arbitration. The arbitration shall be conducted in accordance with the modalities to be agreed upon by the parties or, in the absence of agreement, with the Uncitral Arbitration Rules. The parties shall accept the arbitral award as final. If your Institution accepts this proposal, we should be grateful if you would see to the signing of all the four copies of thrs Agreement by two persons authorized to sign on behalf of the Institution responsible for the execution of the work and return three copies to us, indicating the national onchocerciasis Bank account number as well as the address of the Bank to which the payment should be made. Signatories WHO/APOC Signatories Tnstitution Dr A. S6k6t6li Programme Manager/APOC S NameNl y ri,r. [S^h.-''"il I 5v 0;$ q ;;[( 1 ena\ Signature Date ,t {/3ll t /?fffi? Date Name Trtle D" NG Unse^, 2. Dr A.S6k6t6li Programme Director ad rnterim Signature [ltM,rtz' J 2. Date Srgnature Date &bsu E-t(t frt 1