Conference of the Parties to the WHO Framework Convention on Tobacco Control Fifth session Seoul, Republic of Korea, 12–17 November 2012 Provisional agenda item 8.5 66
FCTC/COP/5/INF.DOC./2 10 September 2012
Proposed workplan and budget for the financial period 2014–2015 Explanatory note 1. This document serves as an explanatory note to the proposed workplan and budget for the financial period 2014–2015 as presented for the consideration of the Conference of the Parties (COP) in document FCTC/COP/5/23. It describes the structure, rationale and objectives of the activities contained in that proposed workplan and budget, as well as details and a breakdown of the costs of the activities presented therein.
STRUCTURE 2. The proposed workplan and budget presented in document FCTC/COP/5/23 includes six main areas of work, following, in general, the composition of the workplan for the 2012–2013 biennium. These areas of work are as follows: the next session of the COP, including the work of the Bureau; protocols, guidelines and other possible instruments for implementation of the Convention; reporting arrangements under the Convention; assistance to Parties in implementing specific provisions of the Convention, with particular focus on developing country Parties and Parties with economies in transition; coordination with international and regional intergovernmental organizations and other bodies; and administration and management, and other arrangements and activities. 3. (a) The proposed work is presented according to different sources of funding as follows. Work covered by the voluntary assessed contributions of Parties: – Statutory activities and arrangements related to treaty administration (the next session of the COP, existing working and experts groups whose mandates are expected to be prolonged, reporting arrangements under the Convention, work related to coordination with international and regional intergovernmental organizations and other bodies, and general administration and management).
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(b)
Work covered by extrabudgetary funds: – Potential activities and arrangements related to treaty administration that may additionally be expected based on previous decisions and practice, such as the establishment of new working and expert groups by the COP. The workplan, in particular, envisages that the COP may establish one new intergovernmental working group and one new expert group on different provisions of the Convention. – Activities aimed at assisting the Parties in their activities undertaken in line with specific provisions of the Convention and decisions of the COP, such as: needs assessments and related implementation assistance; advice on and facilitation of access to available resources; support in the compilation and communication of information, exchange of practices and fulfilling reporting obligations under the Convention; promotion of South–South cooperation and transfers of expertise and technology; support in alignment of treaty implementation with national health and development strategies and programmes; and the promotion of a multisectoral and interagency response to needs related to implementation of the Convention. – Activities related to preparation of the entry into force of the protocol to eliminate illicit trade in tobacco products, including the convening of the first Meeting of the Parties, as proposed in Annex 2 of the Secretariat’s interim performance report for the 2012–2013 financial period (document FCTC/COP/5/20), and further outlined in the workplan section below.
BUDGET 4. The table contained in the Appendix to the proposed workplan and budget presented in document FCTC/COP/5/23 shows the breakdown of the total budget (US$ 7 470 000) by activity costs, salary costs and programme supports costs. These costs have been presented separately to provide greater clarity and detail on the basis of the experience of the 2012–2013 workplan and budget, which was the first to be presented in such a manner (as opposed to the consolidated presentation of costs in the earlier biennial budgets). In addition, the table shows the cost breakdown by regular WHO FCTC activities and those related to preparations for the entry into force of the protocol on illicit trade, as well as by the source of funding (voluntary assessed contributions and extrabudgetary funds). 5. The budget figures corresponding to different lines of the workplan indicate the cost of specific activities, such as the sixth session of the COP, the meetings of working and expert groups, assistance to Parties, administrative arrangements, etc., falling under that particular line. A further breakdown of activity costs, as well as a breakdown of staff costs, is presented in the Annex to this document. 6. As in previous years, the total budget would be based on the voluntary assessed contributions of Parties, according to the scale of assessment as agreed by the COP, and extrabudgetary funds that the Convention Secretariat would be mandated to seek and receive to ensure full implementation of the workplan. 7. Voluntary assessed contributions (VAC) of Parties are envisaged at US$ 8 800 000. This corresponds to the current regular VAC of US$ 8 757 000 (without the additional VAC of US$ 350 000 that the COP approved as a one-time exceptional arrangement to allow the convening of the final session of the INB), with an adjustment of US$ 43 000 to reflect the VAC of the four countries that became Parties after the adoption of the scale of assessment by the COP at its fourth session.
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8. Should the COP consider, alternatively, maintaining the current actual level of VAC (US$ 9 107 000, or US$ 9 150 000 with the VAC of post-COP4 Parties), the additional VAC of US$ 350 000 could be allocated to the convening of the first Meeting of the Parties to the protocol, which otherwise is budgeted under extrabudgetary funds. 9. Extrabudgetary funds are envisaged at US$ 8 670 000. This sum represents an increase of US$ 2 875 000 compared with the current biennial workplan,1 owing to the additional funds – slightly over US$ 3 million – required for work related to preparation of entry into force of the protocol to eliminate illicit trade in tobacco products, including the convening of the first Meeting of the Parties. 10. Costs related to regular activities under the Convention. The activity costs under this segment of work (without the work related to preparation of entry into force of the protocol) are proposed at approximately US$ 850 000 lower than in the current (2012–2013) biennium. Nearly half of this difference, however (US$ 420 000), is being offset by the increase in salary costs, which is taking place despite the Secretariat’s efforts to further limit staff resources, already under severe restraint2 to cope with the substantial increase of WHO standard staff costs in Geneva.3 Overall, the total direct costs for regular activities under the Convention are proposed at the level of US$ 12 752 000, nearly equally divided between activity and staff costs. If the programme support cost is also taken into account, the budget for regular activities under the Convention would be US$ 14 409 000, or approximately US$ 500 000 (3.3%) lower than in the current biennial budget. 11. As regards the sources of funding, this segment of work would be covered from VAC of Parties (US$ 8 800 000, or 61% of the required funds) and extrabudgetary funds (US$ 5 609 000, or 39% of the required funds). It is to be noted that due to the limited resources available from VAC, a substantial amount of core staff costs, approximately US$ 1.2 million, will need to be covered from extrabudgetary resources, which would add additional pressure to efforts to ensure the core capacity of the Secretariat, already being downsized due to rising staff costs. The Secretariat would like to request, therefore, that any potential savings on VAC that may emerge, for example, from proposed efficiency measures4 or other means, be considered to fill the gap in salary costs covered by VAC to promote continuity and predictability of core staff contracts over the biennium. 12. Costs related to preparing entry into force of the protocol on illicit trade. The activity costs under this segment of work are proposed at the level of US$ 1 045 000, of which US$ 345 000 would be the cost of convening the first Meeting of the Parties. The salary costs for additional staff to cover the protocol-specific work are estimated at the level of US$ 1 664 000, or two thirds of the total protocol-related salary costs required in 2013–2014, as explained in Annex 2 of the interim performance report for the 2012–2013 workplan and budget (document FCTC/COP/5/20). The total direct costs for protocol-related work under the proposed 2014–2015 workplan therefore come to a total of US$ 2 709000 (or US$ 3 06 000 if the programme support costs of US$ 352 000 are also taken into account).
1 2
US$ 5 795 000 according to the workplan and budget approved at the fourth session of the COP.
The number of planned core posts in the Secretariat would decrease from 15 to 13 in the proposed 2014–2015 budget compared with the 2012–2013 budget. 3 4
An increase of approximately 30% compared with the 2010–2011 standard costs. As outlined in Annex 2 of document FCTC/COP/5/23 on the proposed workplan and budget.
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13. In view of financial realities, it is proposed that this additional one-time work be funded entirely from extrabudgetary funds. However, Parties may wish to consider that at least part of this work, namely convening the first Meeting of the Parties, should be covered by VAC, due to the nature of that event. A possible approach that the COP may wish to consider in this regard is described in paragraph 8 above. 14. Programme support costs (PSC). The total projected amount of PSC (13%, payable to WHO) is US$ 2 009 000, approximately equally divided between PSC paid on VAC and on extrabudgetary funds.1 15. The total budget is proposed at the level of US$ 17 470 000, almost equally distributed between VAC and extrabudgetary funds. The increase by approximately US$ 2 560 000 compared with the current biennial budget is predominantly (by more than 90%) due to the increase in WHO salary costs in Geneva and the additional one-time salary costs required for the work related to the protocol (US$ 475 000 and US$ 1 880 000, respectively, including PSC), while the activity costs will largely remain at the current level,2 despite “accommodating” the additional activity costs required for protocol-related work of approximately US$ 1 180 000 (including PSC). Overall, the one-time costs of protocol-related work of approximately US$ 3 000 000 presented in the proposed 2014–2015 budget are expected to be assumed by the budget of the Meeting of the Parties in the following bienniums.
WORKPLAN 16. The workplan addresses measures outlined in different articles of the Convention, particularly those that specifically envisage action by the COP and the Convention Secretariat, as well as decisions taken by the COP that require action. References to articles of the Convention and decisions of the COP are provided under the relevant areas of work, as well as under specific activities when appropriate. 17. Area of work 1 includes preparing and convening the sixth session of the COP (including the work of the Bureau). The cost estimate for that session is based on actual costs and available estimates, including the increasing costs, compared with the previous biennium, for interpretation, translation and logistics. It should also be noted that the proposed budget for the sixth session is that of a Genevabased conference. Any additional costs resulting from holding the session outside Geneva would be covered by the host country. Three Bureau meetings are proposed in the intersessional period, in addition to the immediate pre-session and in-session meetings at the COP – in line with the current practice and actual cost of the work of the Bureau. Video or teleconferences would also be organized when requested. 18. Area of work 2 (protocol, guidelines and other possible treaty instruments) includes the work of the two existing working groups, on Articles 9 and 10 and on Articles 17 and 18, whose mandates may be extended by the COP, based on the reports of the working groups. The workplan also envisages the creation of one new working group, on the assumption that the COP may wish to form such a group to advance the work in an additional area. If the COP were to form such a group, its scope, timeline and modalities would also need to be established.
PSC on extrabudgetary funds would actually be less by approximately US$ 150 000 by the end of the biennium, due to the special PSC rate of 7% applied to extrabudgetary funds received from the European Union. 2
1
With a relatively small increase of approximately US$ 200 000.
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19. The workplan also envisages as a potential activity the creation of one new expert group, if deemed necessary by the COP, in addition to the expert group on cross-border advertising, promotion and sponsorship already established by the COP at its fourth session. Such a group might be deemed necessary, for example, in relation to Article 19 (Liability), based on the proposal contained in document FCTC/COP/5/11. 20. If established by the COP, it is expected that the new working group and the expert group would be mandated to meet twice in the intersessional period and to present their reports to the sixth session of the COP in 2014. For the existing working and expert groups, the workplan envisages only one meeting in the intersessional period. The Convention Secretariat would ensure the necessary support to such proceedings in line with the scope of the work, timelines and modalities approved by the COP. 21. The workplan also includes the work of preparing the entry into force of the protocol to eliminate illicit trade in tobacco products, pending the decision(s) of the COP on adoption of the protocol. The 2014 segment of this work (continued from 2013), would include part of the awarenessraising work and technical support to Parties through intercountry workshops and country missions, on request; preparing expert papers on selected provisions of the protocol for global use and country assistance; convening studies and preparing reports as requested by Parties for submission to the first Meeting of the Parties; and the convening of the first Meeting of the Parties expected in the second half of 2014. More details concerning this work are presented in document FCTC/COP/5/20 (see paragraphs 43 and 44 and Annex 2 of that document). 22. Organization of reporting arrangements under the Convention and provision of support to Parties in fulfilling this obligation (Area of work 3) will remain one of the core activities, as required by the Convention. The Convention Secretariat will continue the day-to-day work with national focal points in supporting the preparation and submission of implementation reports, joint reviews and feedback, and will develop a web-based training tool and organize brief training sessions to further assist Parties in their preparations for the next reporting cycle. The Secretariat will also prepare the 2014 global progress report on implementation of the Convention, based on Parties’ reports, for submission to the COP at its sixth session. The workplan envisages awareness raising and the provision of assistance and advice to the Parties in exchanging information on treaty matters, notably through the new web-based information platform of the Convention that will be finalized in 2013. Finally, the workplan envisages the activities proposed in the Secretariat report in this area (document FCTC/COP/5/14), namely the development of a WHO FCTC Indicator Compendium and further refining of the step-by-step instructions for the use of Parties, as well as provision of support to a potential intergovernmental mechanism that the COP may wish to establish as part of the reporting system of the Convention. 23. In view of the limited resources available through the VAC of Parties, part of the work – namely training workshops, and a limited number of country missions, when necessary, to assist Parties in preparing their national reports and in exchanging information – will be covered by extrabudgetary funds, and, when possible, convened through online means to reduce costs. The expected review of the above-mentioned Secretariat report on reporting arrangements (document FCTC/COP/5/14), as well as the global progress report on implementation of the Convention (document FCTC/COP/5/5) by the COP at its fifth session may result in new details to be reflected in the final workplan. 24. The workplan envisages continued assistance to developing country Parties and Parties with economies in transition in meeting their obligations under the Convention (Area of work 4). This is based on the analysis of Party reports, the information being obtained through needs assessments, as well as the exchange of experiences, needs and challenges during the treaty implementation
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workshops and other communication concerning treaty implementation with the representatives of Parties. The proposed assistance to Parties in treaty work is based on the provisions of specific articles of the Convention, such as Articles 22.2, 23.5(e), 24.3(c) and (g) and 26.5, and the previous decisions of the COP concerning financial resources and mechanisms of assistance. 25. The workplan notably envisages further support being provided to Parties in assessing their needs, linked with immediate short-term support on urgent needs identified, including on time-bound provisions of the Convention, and in the promotion of access to internationally available resources for longer-term work. Further updating of the database of available resources, and intercountry implementation meetings, are proposed as other important elements of this work. As in previous years, the workplan includes several core treaty measures as integral parts of implementation assistance, such as the promotion of knowledge and technology transfers, and dissemination and awareness-raising with regard to guidelines adopted by the COP. As a relatively new element in implementation assistance, the workplan envisages the preparation and dissemination of several studies and publications covering issues pertinent to treaty instruments, best practices, multisectoral assistance and region-specific aspects of implementation, based on the information deriving from intercountry meetings, Parties’ reports and other sources. This will be complemented by cooperation with institutions and networks that can support the analysis and exchange of information pertinent to the treaty acting as knowledge hubs. 26. The workplan also highlights harmonization and alignment of tobacco-control policies at country level, and the integration of implementation of the Convention into the United Nations Development Assistance Frameworks. In this regard, and to support the national multisectoral coordination dimension of treaty work, special attention will be given to assisting Parties, on request, in meeting their needs under Articles 5.1 and 5.2 given the fundamental importance of those provisions in achieving full implementation of the Convention. 27. Based on the experience of previous years, it is expected that the work included in this section of the workplan will largely be covered by extrabudgetary funds, such as the funds provided by the European Union to support treaty implementation at country level spanning the period 2012–2014, and other potential resources from donor and development partners. It should be noted that some items in the workplan may need more funds owing to the increasing needs that arise as more countries become Parties to the Convention and/or reach the deadlines for implementation of time-bound provisions and timelines recommended in guidelines, and taking into account the needs assessments to be conducted in several countries. Any additional extrabudgetary funds, beyond the sum to be identified in the workplan, would be directed at tackling these supplementary needs, with a particular focus on the needs of developing country Parties and Parties with economies in transition. 28. The Convention Secretariat will coordinate the fundraising and organization of work in this area, requesting and facilitating the involvement of relevant departments and offices of WHO and international partners. 29. The workplan also envisages expanding coordination with international and regional intergovernmental organizations as outlined in the Convention and the decisions of the COP (Area of work 5). This is closely linked with and complements the work contained in the previous section, and will also build upon the proposals contained in the United Nations Secretary-General’s report to ECOSOC, and the associated resolution of ECOSOC at its 2012 substantive session that called for United Nations system-wide coherence on tobacco control and support to full implementation of the Convention.1 This work would, inter alia, promote an increased focus on the Convention in the work 1
Resolution E/2012/L.18.
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of the United Nations Ad Hoc Interagency Task Force on Tobacco Control, and a strengthened multisectoral and interagency response to the needs related to treaty implementation, particularly in developing country Parties and Parties with economies in transition. The work will include, in particular, support to the work of the Task Force, and the development and operationalization of an action plan and cooperative arrangements with the members of the Task Force and other relevant international organizations with expertise and potential to support implementation of the Convention. As a relatively new element and an emerging area of priority, the workplan also envisages strengthening cooperation with relevant treaty bodies of the United Nations system, including human rights treaties, to promote the legal dimension of implementation of the Convention, particularly in view of the needs of vulnerable groups. 30. Promoting treaty implementation through South–South and triangular cooperation is proposed as another important element in this area of work, building on the decisions of earlier sessions of the COP and the work already in progress, including the report of the Secretariat presented to the COP at its current session (document FCTC/COP/5/17). 31. Coordination with international and regional intergovernmental organizations and other bodies is one of the core functions of the Convention Secretariat, as identified in Article 24.3(e) of the Convention; however, owing to budget realities it is proposed that only part of the work in this area, linked to the United Nations Ad Hoc Interagency Task Force on Tobacco Control and the immediate coordination arrangements with relevant international organizations and bodies, be covered by VAC, while the work related to South–South and triangular cooperation and other arrangements and activities would be covered by extrabudgetary funds. 32. The workplan also covers general administration and management and measures to promote awareness of the Convention and its implementation internationally (Area of work 6). It also highlights further coordination with relevant departments and offices of WHO. Particular areas of cooperation and synergy will include: needs assessments and related assistance to Parties; technical support in surveillance, monitoring and reporting; preparing and convening the regional implementation workshops; work related to trade-related aspects of tobacco control in line with the mandate provided by the COP; implementation of the United Nations General Assembly Political Declaration on the prevention and control of noncommunicable diseases; and aligning treaty implementation with national health plans and strategies. It is proposed that the statutory activities related to management, administration and communications be covered by VAC, as in the current biennium, while part of the work related to advocacy and awareness would be covered by extrabudgetary funds. 33. It should be noted that the workplan is being adopted relatively early, more than one year before the start of the financial period in question. Many areas of work are in active development, requiring prompt attention and a continuity of purpose. Several of them are also due to be reported on to the sixth session of the COP expected in 2014. Some activities may therefore require early commencement or initial preparatory work in 2013 in order to meet deadlines in 2014. This was also the case when implementing the current and previous workplans adopted by the COP at its third and fourth sessions. 34. It is expected that the workplan will also be amended to reflect the discussions and decisions on relevant agenda items at the fifth session of the COP before its finalization and adoption.
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ANNEX WORKPLAN AND BUDGET 2014–2015 Cost breakdown (US$) A. Activity cost (Conference of the Parties)
AREA OF WORK 1 1.1
Sixth session of the Conference of the Parties1 – Support to low- and lower-middle-income country delegates (84) (1 delegate per Party, air-tickets and per diem for LDCs, US$ 260 000; air-tickets to other lower-middle-income countries – US$ 110 000) – Interpreters (salaries and travel) – Translation of documents (pre-session US$ 225 000; in-session US$ 135 000) – Official records 2
370 000 265 000 360 000 170 000 250 000 180 000 120 000 15 000 10 000 l 740 000
– Logistics, conference equipment and services – Short-term conference staff and overtime – Printing and dispatch (pre- and in-session US$ 80 000; post-session US$ 40 000) – Communications – Unforeseen expenses Total 1.2. Bureau of the Conference of the Parties3 – Travel – Interpretation and logistics Total Total activity costs for Area of work 1
108 000 32 000 140 000 1 880 000
The cost for a six-day Geneva-based session is shown. If held outside Geneva, the host country will be expected to cover the potential cost difference resulting from factors such as travel of the Secretariat and interpreters, preparatory missions, etc. 2 3
1
Summary records of committees in English and digital records of plenary sessions.
Up to four face-to-face meetings of the Bureau, and meetings via teleconference or videoconference as necessary. The average travel cost for members of the Bureau requiring travel and interpretation for two languages, based on current practice, is presented; the actual travel cost and interpretation cost will depend on the membership of the Bureau elected at the fifth session of the COP.
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Annex
AREA OF WORK 2 2.1
(Protocol, guidelines and other possible instruments for implementation of the Convention) Activities related to the expected adoption of the protocol to eliminate illicit trade in tobacco products
Preparing the entry into force of the protocol (raising awareness and providing technical assistance to Parties through regional workshops, country missions and expert papers, as well as establishing coordination with relevant international organizations and preparing studies on requirements of the protocol as explained and budgeted in detail in Annex 2 of the 2012–2013 interim performance report (document FCTC/COP/5/20) First Meeting of the Parties to the protocol (MOP1)1 – Support to LDC Parties to the protocol attending COP6 to extend their stay for MOP1 (additional 3–4 days per diem) – Interpreters – Translation of documents (pre-session, approx. 150 pages – US$ 105 000, in-session – US$ 25 000) – Official records – Logistics, equipment, services and conference staff – Short-term conference staff and overtime – Printing and dispatch – Communications – Unforeseen expenses Total for MOP1 Total for activities related to the protocol 2.2 Working groups (3)
700 000
22 000 45 000 130 000 20 000 30 000 60 000 18 000 10 000 10 000 345 000 1 045 000
The cost for each working group is as follows: – One 3-day meeting of the working group (average, may vary according to size and representation) (including: travel of representatives of up to 16 lowerresource Parties, including 8 LDC, and up to 2 international experts – US$ 60 000; interpretation (3 languages on average) – US$ 20 000; documentation (25 pages on average) – US$ 17 000; and logistics – US$ 6 000) – One meeting of Key Facilitators of the working group Total for 1 working group Total for 3 working groups (4 meetings in total, 1 meeting for each existing working group, and 2 meetings for the working group potentially to be established by COP5) 1
103 000 12 000 115 000
460 000
Assumption: MOP1 will be held immediately before or after COP6, for 2–2.5 days, with up to 60 Parties to the protocol, including approximately 15 LDCs. It is also envisaged that MOP1 would take place in smaller premises than COP6, due to fact that the number of participants would be lower, thus reducing the logistics costs; in particular, it would be held on WHO premises if COP6 were to be held in Geneva. The cost of a Geneva-based meeting is shown. If held outside Geneva, the host country will be expected to cover the potential cost difference resulting from factors such as travel of the Secretariat and interpreters.
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2.3 Expert groups The cost for one 3-day, Geneva-based meeting of a 15-member expert group is as follows: – Travel 60 000 – Documentation 12 000 – Logistics 3 000 Total for 1 meeting 75 000 Total for 2 expert groups (3 meetings in total, 1 for the existing expert group and 2 for the expert group potentially to be established by COP5) 225 000 Total activity costs for Area of work 2 AREA OF WORK 3 3.1 (Reporting arrangements under the Convention) 1 730 000
Reports of Parties and global progress reports on implementation of the Convention
Expert meeting (2–2.5 days, Geneva-based) to support the preparation of the global progress report on implementation of the Convention – Travel of approximately 8 experts – Documentation – Logistics Total for the expert meeting WHO FCTC implementation database (maintenance and update) 3.2. Support to Parties in fulfilling their reporting obligations Intercountry training sessions (1–1.5 day events for interested Parties, back-to-back with relevant regional meetings or via videoconference when possible in 2015, before the start of the 2016 reporting cycle, in cooperation with WHO regional offices) – Per diem for, on average, 10–12 low-resource Party delegates – Travel of 1–2 Secretariat representatives – Total for 1 training session Total for 6 training sessions Country missions to provide on-site support – One mission (staff travel for on average 3 days depending on the task and location) Total for 10 missions Developing web-based training tool with dissemination, for use by Parties 3.3 Support to reports review mechanism potentially set up by COP5 50 000 7 000 3 000 60 000 300 000 30 000 7 000 3 000 40 000 30 000
7 500 7 500 15 000 90 000
5 000 50 000 30 000
Travel of on average 12 representatives of Parties for a 2.5 day meeting (on average 2 per region) Documentation Logistics Total for the intergovernmental meeting Total activity costs for Area of work 3
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AREA OF WORK 4 4.1
(Implementation assistance to Parties)
Advice and support on compilation and communication of information, and promotion of expertise and technology transfers
Regional meetings to promote implementation of the Convention1 The cost of one 3-day workshop (average, may vary according to representation and location): – Travel of lower-resource country participants (on average 14) and staff and experts (on average 5) – Interpretation (on average 2–3 languages)2 – Documentation – Logistics Total for 1 meeting Total for 6 meetings Assistance to Parties in preparing for COP6 (through 1–1.5 day briefings to regional groups 2–3 months before COP6, in conjunction with regional meetings of focal points or via videoconference, as appropriate) Average cost for 1 regional group Total cost for 6 regional groups 4.2 Needs assessments and related support 10 000 60 000
60 000 26 000 11 000 8 000 105 000 630 000
Needs assessments missions to developing country Parties and Parties with economies in transition (5-day missions of on average 3–5 member teams) – – – – Travel Expert support Logistics, interpretation, documents translation National multisectoral stakeholders meeting on the outcome of the needs assessment 21 000 7 000 3 000 7 000 38 000 760 000
Total for 1 needs assessment Total for 20 needs assessments
1 2
Convened in cooperation with WHO regional offices. Including travel of interpreters when applicable.
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Provision of immediate technical assistance on the basis of needs identified, on time-bound and other obligations as prioritized by the Party (through direct support to the ministry of health in addressing priority needs, and through expert advice and support, including on-site support to priority needs and through the national multisectoral mechanism)1 Average cost for 1 supported Party: – Assistance to ministry of health on addressing priority needs – Expert work (on average 2 weeks) – Travel (on average 2 missions ) – Documentation, logistics Total for 1 supported Party Total for 20 supported Parties 15 000 8 000 18 000 4 000 45 000 900 000
Provision of technical support in developing programme and project proposals for submission to donor and development partners, due to expected larger needs for further assistance, based on needs identified (through expert advice and support, including on-site)1 Average cost for one supported Party: – Expert work (on average 2 weeks) – Travel (1–2 missions, as necessary) – Documentation, logistics Total for 1 supported Party Total for 10 supported Parties Studies and publications, and cooperation with relevant networks and institutions to promote knowledge base and exchange under the Convention – Global publications pertinent to treaty instruments, international multisectoral cooperation and assistance (4 publications, on average US$ 17 000 each) – Regional best practice packages (4 publications, on average US$ 8000 each) – Region/subregion-specific studies (4 studies, on average US$ 10 000 each) – Support to relevant institutions/networks to promote analysis and exchange of knowledge relevant to the treaty (at least 2–3 institutions/networks acting as knowledge hubs supported) Total for studies, publications and knowledge support Total activity costs for Area of work 4 68 000 32 000 40 000 8 000 12 000 2 000 22 000 220 000
120 000 260 000 2 830 000
1
Relevant international experts will be invited to join this work facilitated by the Convention Secretariat.
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Annex
AREA OF WORK 5
(Coordination with international and regional intergovernmental organizations and other bodies)
5.1.
Coordination with relevant international organizations and bodies
Support to UN Ad Hoc Interagency Task Force meeting focused on implementation of the WHO FCTC (organized in cooperation with WHO Secretariat) – Support to travel of up to 10 participants – Documentation – Logistics – Follow up activities, including briefing for ECOSOC member States Total Coordination meetings with relevant international organizations Meetings outside Geneva (travel and documentation cost): 1 meeting, average Total for 8 meetings Coordination meetings in Geneva (logistics, documentation) Total for bilateral coordination meetings 5.2 Promoting South–South cooperation 6 500 52 000 8 000 60 000 40 000 8 000 4 000 8 000 60 000
International stakeholders meeting on South–South cooperation – Travel of up to 12 participants – Documentation – Logistics Total Demonstration projects on South–South cooperation Cost for 1 project (on average)1 Total for 3 projects Publications on previous projects (3) Total Total activity costs for Area of work 5 60 000 180 000 20 000 260 000 380 000 48 000 9 000 3 000 60 000
Work will include activities such as: best practice exchange (bilateral or between groups of cooperating countries), capacity building, training, transfer of expertise and technology, coordination with regional/subregional institutions/networks acting as knowledge hubs. The specific package for each project will derive from the regional meetings described in Area of work 4 of the workplan, supported by recommendations of the international expert and stakeholder meetings, and will be formed by participating Parties and the Convention Secretariat in cooperation with the relevant WHO regional office.
1
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AREA OF WORK 6
(Administration and management and other arrangements and activities)
6.1.
General administration and management – Telecommunication and equipment – Meetings with permanent missions of Parties in Geneva (interpretation and logistics) – Other administrative arrangements 100 000 15 000 25 000 140 000 Advocacy, communication, participation in professional meetings – Participation in relevant international meetings and conferences, and in national policy events at the invitation of Parties – Communication and media (including newsletter and web site) – Publications (COP decisions, guidelines and other official documents in 6 languages)
Total 6.2
75 000 40 000 60 000 175 000 315 000
Total Total activity costs for Area of work 6
Total activity costs
7 435 000
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B.
Staff costs1 Biennial cost 820 000 756 000 2 144 000 892 000 4 612 000
Professional Staff 1. 2. 3. 4. D2 P6 P4 (four posts) P3 (two posts) Subtotal (8 posts)
General Category Staff 1. 2. G6 (2 posts) G5 (three posts) 772 000 978 000 1 750 000
Subtotal (5 posts) Total (13 posts) (without the additional staff for the purposes of the protocol to eliminate illicit trade in tobacco products) Additional staff costs2 for the purposes of the protocol to eliminate illicit trade in tobacco products (for a 16-month period in 2014 and early 2015)3 Professional staff P5 (two posts) P4 General category staff G5 (two posts) Total for protocol-related staff (5 posts) Total
6 362 000
872 000 357 000
435 000 1 664 000 8 026 000
= 1
=
=
Indicative costs for core Secretariat staff based on WHO’s latest available standard salary costs for 2012–2013; possible changes in 2014–2015 will need to be reflected. A part of the staff costs will be financed through extrabudgetary contributions; the fulfilment of the staff plan, and possible adjustments, will depend on the actual availability of those funds and the evolving workload. The staff plan does not include possible short-term assignments and secondments that would be based on actual needs and resources available. This is a one-time cost to the COP budget and is expected to move to the MOP budget once the MOP adopts its workplan and budget at its first session, expected in 2014. 3 2
In line with paragraph 44 and Annex 2 of document FCTC/COP/5/20.
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