Community Directed Treatment with Ivermectin (CDTI) project in Yobe State (Nigeria) (NGYOB7)

t'. I 4a- AFRICAN PROGRAMME FOR ONCHOCERCIASIS CONTROL 01 P.o. Box s49 - Tel. (226) 50 34 zs 60 - Telex 5241 BF :Fax (226) so 34 28 75 OUAGADOUGOU 01- Burkina Faso LETTER OF AGREEMENT Registry File: 08/ 1 8 I t999 / (vii)tO7 Allotment No. : OU/ICp I CpCt 5O4t Ap lO7 l83UO2 Field: US$ 9,524' tts/,)7/tv4t -tg Capital Equip. US$ 25,000 oulq- 7/tr,+t 43 National O*rchocerciasis Task Force (NOTF) Ministry of Health and Social Services Department of Primary Health Care Federal Secretariat ' Lagos, Nigeria o D TIN ATE - For the purpose of developing and establishing sustainable Community Directed Treatment withIvermectin (CDTI) for the conrrol of onchocerciasis in iigeria, The world Health organization's African Programme for onchocerciasis Control, hereinafter referredto as "WHO/APOC" on the one hand, and The National onchocerciasis Task Force, Ministry of Health and Social Services, Nigeria, hereinafterreferred to as "the Institution", on the other hand, HAVE AGREED AS FOLLOWS 1.w kto Der Further to the Memorandum for the African Programme for onchocerciasis control (ApoC),PHASE rr (2002-2007) and the Phasing out Period (2008-i010) (the "Memorandum,,), which was endorsed bythe Government of Nigeria, this Agreement is concluded for the purpose of developing and establishingsustainable community directed ivermectin distribution project in yobp state of Nigeria. The Project named 'NGYOB7" shall be carried out in accordance with the proposal submitted by theNorF of Nigeria in February zoo7, reviewed and approved by tilil;;g;;;;;;; Apoc. The Project shall be undertaken in 12L-ocalGovernment Areas ( Gujba, Fika, Gulani, Bade, Jakusko,Nguru, Karasuwa, Potiskim/Nangere, Bursari, Yunusari, Geidam and Fune) in yobe state of Nigeria. The plans of work and the time line as defined in the approved project proposal may be modified by Rccelvcd ? I MAI 2rltl7 COORD APOC t I MAI 2007 h?;:- -; L.r ift c1 2 mutual agreement of the parties taking into account the operating experience and needs of the Programme by the use of "Implementation letters" issued by "WHO/APOC'. 2. Oblieations of WHO/APOC 2.1. Total Financial Oblieation The total financial obligation of WHO/APOC, under this Agreement is US$ 34,524 (thirty four thousand, five hundred and twenty four dollars US). The maximu{n obligation of APOC for any budget line item in any project is the amount indicated in the approved budge]t line, and the total obligation *ry not exceed the sum of these budget lines for any single project or group of projects. The amended and approved seventh year budget for 2007 (summary and details) is attached herewith as Annexl. 2.2. Capital uipment WHO/APOC will retain funds proposed for the purchase of Capital Equipment and make the purchases through its central purchasing system. The Institutior will be responsible for swift clearance of these goods on arnval. The equipment and supplies furnished by WHO under this agree{nent will be handed over to the Institution upon arrival at the port ofentry in the country, against appropriate receipts. 2.3. Audit of accounts wHO will retain funds for financial audit of the Project and shall have the right to inspect the accounts at any ttme by way of its internal auditors, its external auditors or other auditors conLacted for the purpose. The auditors shall have the right to inspect all transactions pertaining to the Projects between the Institution's bank account and actual payments for goods and services and to examine gupporting documentation and relevant accounting entries in the Institutiqr's books. In order to facilitate such reporting and audit, the Institution shall ensure that accurate and systematic accounts are kept in respect of the funded aciivities. 3. Contribution of the Institution For its part, the Institution, in agreement with its own Governmbnt, shall provide all the inputs required from the Government, the NGDos and other partners, including all the staff neceisary for the exeiution if the Project in accordance with this Agreement and as set forth in the Memorandum und in the approved project proposal. 4. Period covered bv this This Agreement covers a period of 12 months from lst Januaty 2007 to 3lst December 2007. 5. Financial arrangements 5.1 . The total amount of expenditure estimated by this Agreemefit is US$ 34,524 (thirty four thousand, live hundred and twenty four dollars US). Of the above, US$ 25,000 (twenty five ihousand dollars US) will be retained by WHo/APOC for the purchase of the equipment needed for the peiformance of the project activities. 35.2. From the remaining amount of US$ 9,524 (nrne thousand, five hundred and twenty four dollars US), a first installment of US$ 6,000 (six thousand dollarsUS) will be paid to the Institution as soon as possible after the stgnature of the Agreement by both parties, provided that all the other conditions precedent to disbursement have been met. 5 .3 .The subsequent installment(s) will be paid on request ftom the Institution accompanied by a statement reconctling expenditures already made to the various budget lines. A request for fuither funding for a Project should be made when 80o% of the previous advances have been spent. The payment of these replenishments will be subject to: (a) The reception of the statement mentioned above; (b) The regular transmission at the end of each month of a copy of the bank statement, reconciled with a list of all cheques drawn on the account. Documents should be forwarded to the following address: The Programme Director Attention: The Budget and Finance Officer/ApOC W}IO/APOC 01 BP 549 Ouaeadousou 01 Burkrna Faso (c) The submission of a progress report six months after the funds have been received, and another after 12 months rndicating the activities carried out and the amount spent against each budget line. One or both of these reports will be formally reviewed as a basis for extension of this Agreement for a further period or the signing of a subsequent Agreement for further funding. The reports should be forwdrded to the following address: Programme Director/APOC Attention: coordinator of the office of the Director (cdonolepoc) WHO/APOC 01 BP 549 Ouaeadousou 01 Burkrna Faso 5.4. The instalments shall be paid to the Institution, through the special National Onchocerciasis Task Force Bank Account, opened exclusively for wHo/Apoc funds to be rlsed on the project. 5.5. Any unliquidated balance at the end of the period covered by the current Agreement shall be paid back to WHO/APOC by the Institution or if specifically agreed, deducted later on from the amount of the sum wHo/APoc will pay in the framework of any possible subsequent Agieement. 6. Legal arrangements It ts understo'od that the work under this Agreement will be perfdrmed under the technical supervision ofWHO/APOC but does not create any employer/ernployee relationship between WHO/APOC and the Institution. The Institution shall in that respect be solely responsible for the mannef in which the work will be carried out. WHO/APOC shall not be responsible for any loss, accident, darhage or injury suffered by the Institution or any person claiming under it, arising during or as a result of the execution of tiri. work or in any manner whatsoever. 4Any dispute relating to the interpretation or execution ofthis Agreement shall, unless amicably settled, be subject to conciliation. In the event of failure of the latter, the disfute shall be settled by arbitration. The arbitration shall be conducted in accordance with the modalities to be agreed upon by the parties or, in the absence of agreement, with the Uncitral Arbitration Rules. The parties shall accept the arbitral award as final. If your Institution accepts this proposal, we should be grateful if you would see to the signing of all the four copies of this Agreement by two persons authorized to sigr on behalf of the Institution ,..por.ibl. for the execution of the work and retum three copies to us. Sienatories WHO/APOC Simatories lnstitution - I Date )a l'")w{ Dr. L. Yam6ogo Coordinator of the Office of the Director, APOC Signature Dr Uche V. Amazigo Programme Director, APOC Signature Date I 3- o 3- )r,of Name ?xno*t* . Oc,$).t-fma.e AG ri tt e . /.y. rrlM.z rc .N .*.1:.. . . C.O g*$ {s frTa. R Signature Date o= lu+f zo-07 Name k l,Ut^ O/aa6a& I c2- 2.2 ritte....&m k*uir* w lrtM1n MESignature Date 0r/or/0? @"- SUMMARY BUDGET OF YOBE STATE CDTI (yearTth) (l USD = 126 Natra) N' APr )c CBil itoH 1 TOTALAnount rcqucatcd Amount approvcd 1 Planninq !neeting 2778 2778 2( I 190 4 167 4 79 4 952 5 ---4-36+ 3 175 7{ 1 190 4 924 6 _5€g7- 2381 63 ) 1 587 4 394 --2€8+ 357 794 I 0987 I 11 11 11 '.t11 21 212 ---1+n- 1 190 238 1 190 2 500I 't0 -+644 25 000 794 24 621 11 v 873 , 136 12 --+15S ---{-58r 1 587 I 51513 4Ot 278 3035{ tzi 34521 t5 159 zl G5! 67 3E6 51yt 12% 1 u% 100% Detall of capttat cqutpmcnt (iUS) APO6 il*rra-*ilcrq,s. Jrcr u AP.PE.O t ,I t t t I Countsf t'.\\ Prolec{ *tea snd Phass by tho ISA ,r?1.4#'' Prolect c')Ce 'r' AP;1rn're i d$?a -.---"i- Items Quantlty Unh Cost Amount .ubmlttcd Amount .pprouvld Total I 25 000 25 000 50 1 98{ 26 984 25 000 AcUYiUes La,rgete!.-monitoug_qf M ectizan d istri bution Assessment of Extent of CDTI imolementation Maintenance,fue@ eoutDments .e#*t*" SUMMARY BUDGET OF YOBE STATE cDTt ( year 7th) State sustalnabillty workptan and Budget Detall of capltal cqutpmcnt (Nalra) N' r CBM STATE TOTALAmount requcated Amount approvad1 3 350 000 350 000 50 000 _ 150 000 4 100 000 120 000 22000o 5 400 000 _ 100 000 50 000 650 000 6 300 000 80 000 200 000 580 000 7 300 000 45 000 100 000 145 000 8 1 400 000 1 400 000 2 800 000 350 000 150 000 30 000 150 000 330 000I 10 3 400 000 3 150 000 100 000 3 250 000 1 40 000 I 10 000 150 000 12 repairs 650 000 200 000 200 00013 5 000 35 ofi) 000a1t0 @ 4 3tt0 000 I 910 000 2 t55 000 9 115 0004Y. 21% 31% 100% Items Unlt Cost 1 3 50 ,oc 550 000 550 000 680 mo