Technical services- letter of agreement: for the purpose of carrying out epidemiological evaluations and large scale ivermectin treatments in Sierra Leone

LONCHOCERCIASIS CONTROL PROGRAMME IN WEST AFRICA 01 P.O. BOX 549 - Tel.(226) 30.23.L2 - Telex 42418F OUAGADOUGOU 01 . BURKINA FASO National Onchocerciasis Team Ministry of Health and Social Services Makeni Sierra l-eone. Registry File: 08/181 I 117 Date:79/12194 Allotment: OU ICP CTD 306 ON 94 834 For the purpose of carrying out epidemiological evaluations and large scale ivermectin treatments in Sierra Iæone: The World Health Organization, Onchocerciasis Control Programme, hereinafter referred to as "WHO/ONCHO" on the one hand, and The National Onchocerciasis Team Ministry of Public Health and Social Services Makeni Sierra I-eone hereinafter referred to as the "INSTITUTION', on the other hand; HAVE AGREED AS FOLLOWS: 1. DUTIES TO BE PERFORMED Missions Large scale ivermectin treatment of Kaba I and Mabole I basins including prior sensitization during 31 days from 3 January to Znd February 1995. The first 5 days of the mission is granted to 3 technicians and 2 drivers for the sensitization of the villages to be treated (see annex 1.1). I^arge scale ivermectin treatment of the Rokel II basin including prior sensitization during 20 days from 6-25 March 1995. The first 5 days of the mission is granted to 3 technicians of the national team and 4 nurses from Lunsar hospital and 3 drivers for the sensitization of the villages to be treated (see annexe 1.1). A B 2C : latge scale ivermectin treatment of Kaba III, Seli, Bagbe and Mongo II basinsincluding prior sensitization during 30 days from 05 A[ril to 04 May 1995. Thefirst 5 days of the mission is grantéd to 3 technicians ào g drivers for the sensitization of the villages to be treated (see annex 1.2). D : l-atge scale ivermectin treatment of Kaba II, Mongo I and Mabole II basinsincluding prior sensitization during 31 days from 1b May to 9th June 1995. Thefirst 5 days of the mission is grantéd to 3 technicians urra g driveÀfor the sensitization of the vilages to be treated (see annex 1.3). working progralnme for this agreement could be modified in the course ofits execution by WHO/ONCHO after diicussions with the National Team. 2. METHODOI.OGY Missions: A'B,C&D: The national team (2 medical doctors, 7 technicians/nurses, 7 nurses and9 drivers) in collaboration with 1 technician from th'e ppt Ünit of the oCP will carry out the large scale ivermectin treatment of the above mentioned basins. 3. 3.1. Lump sum indemnity See annex 1.1 A total amount of 275 000 I-eones (nvo hundred and seventy five thousandI-eones) representing the lump sum indemnity will be paid to the national team.The lump sum will be paid mônthly to each Âember o1 the team haüng workedduring at least part of the corresponding month. 3.2. Travel perdiem See annex 1.2 A total amount of 8 056 000 l-eones (eight million and fithy six thousand r-eones) representilq the per diem, will-be paid to ttre national team. Theperdiem will be paid only for the number oi duy, spent by the team in the field.The number of days spent could be less than thât u'rii!""6 in the letrer ofagreement. 3.3. Operating costs Fuel and Lubricants Annex 1.3. WHO/ONCHO shalt proüde: 3Mission A: - 2500litres of diesel oil for the vehicles and 60 litres of fuel for the motorcycles. Mission B. - 3 000 litres of diesel oil for the vehicles and 60 Iitres of vanellus for the vehicles and 60 litres of fuel for the motorcycles. Mission C. - 3000 litres of diesel oil for the vehicles and 60 litres of fuel for the motorcycles. Mission D. - 3000 litres of diesel oil for the vehicles and 60 litres of fuel for the motorcycles. Other operating costs An amount of 320,000 I-eones (three hundred and twenÿ thousandI-eones) shall be proüded for unexpected expenses inciudirg uun[.r,ài!", ,ocover the missions. 3.4. Means of travel WHO/ONCHO shal proüde: Mission A: 9 (nine) 4 wheel drive vehicles. Mission B: 9 (nine) 4 wheel drive vehicles Mission C: 9 (nine) 4 wheel drive vehicles Mission D: 9 (nine) 4 wheel drive vehicles. 3.5. Office Supplies and others. a) wHo/oNCHo shall provide rhe necessary office suppries forthese missions. b) A quantity of "ad hoc'' drugs shall be provided to the Institution bywHo/oNcHo for the treatment of itre sick in the üllages to be visited. 44. CONTRIBUTION OF THE INSTITUTION The Institution in agreement with its Government shall provide the following staff for each mission : Missions AB.C&D - Medical officers - laboratory technicians - Nurses - drivers TOTAL A 5. PERIOD COVERED BY THIS AGREEMENT This letter of agreement shall cover a period of ll2 days as foilows: Mission A: From 8th January toZnd February 1995 (31 days) Mission B: From 6th-25th March 1,995 (20 days). Mission C: From 5th April to 4th May 1995 (30 days). Mission D: From 10th to 9th June 1995 (31 days). 6. FINANCIAL ARRANGEMENTS 6.1. The total amount of expenditure estimated by this agreement is 11 050 640l-e, (Eleven million fifty thousand six hundred and forty læones). 6.2. This amount will be paid in one instalment as soon as this agreement is duly signed by the two parties concerned and the document returned to the WHO/ONCHO. 6.3. At the end of the mission all accounting documents (bank statement, receipts, travel claims etc.) shall be forwarded to the following address The Programme Director Attention: Budget and Finance Officer wHo/oNCHO 01 P.O. Box 549 Ouasadousou 01 Burkina Faso 2 7 7 9 5* 6.4. A technical report on the mission together with a map (foolscap size paper) showing the treatment area should be sent to: The Prograrnme Director Attention: Chief EPI wHo/oNCHO 01 P.O. Box 549 Ouagadougou 01 Burkina Faso 6.5. Any unliquidated balance at the end of the period covered by this current agreement shall be paid back to WHO/ONCHO by the Institution or deducted later on from the amount of the sum WHO/ONCHO will have to pay in the framework of any possible subsequent agreement. 7 LEGALARRANGEMENTS It is understood that the execution of this work does not constitute any employer/employee relationship between WHO/ONCHO and the Institution. The Institution shall therefore be solely responsible for the modalities for the execution of the work. WHO/ONCHO shall not be responsible for any loss, accident, damage or injury suffered by the Institution or any person claiming under it arising in and out of the execution of this work or in any manner whatsoever. Any dispute relating to the interpretation or execution of this agreement shall, unless amicably settled, be subject to conciliation. In the event of failure of the latter, the dispute shall be settled by arbitration. The arbitration shall be conducted in accordance with the modalities to be agreed upon by the parties or, in the absence of any agreement, with the rules of arbitration of the International Chamber of Commerce. The parties shall accept the arbitral award as final. * Please comply with section 6.4 above for smooth communication. 6If your Institution accepts this proposal, we should be grateful if you would see to the signing of all the 4 copies of this agreement by two of the national authorities responsible for the execution of the work and return three copies to us. Signatories \ilHO/ONCHO Signatories Institution 1. Dr. Boa§e A. Boatin Chief EPI Pc Signature p"t"...1 J. .:..t -7..:..1.u 2. Dr. A Sékétéli Programme Director a.i. Date :...... Function tQiÿvt* dl 1 tut&6ll J-".eSignature Date:. 15 2. Name, Function ù.*., .0.*tt:r. . !(F Çs.o nt'â'rl':nt *""!*:P Ptrtt elo rt ft{ 1n, ?TIDate .l I 7ANNEX 1. 1. LUMP SUM Mission A (January/February 1995) 2 medical officers x 3 000 Iæ/month x 2 months = 7 technicians x 2 000 læ/month x 2 months = 7 nurses x 2 000 Le/month x 2 months - 9 drivers x 1 000 I-e/month x 2 months = Sub total = Mission B. (March 1995) 2 medical officers x 3 000 læ/month x 1 month 7 technicians x 2000Le/monthxlmonth 7 nurses x 2000tæ/monthxlmonth 9 drivers x 1000 I-e/monthxlmonth Sub total Mission C. (Aoril/Mav 1995) 12 W l-e, 28 000 I-"e 28 000 I-e 18 000 Iæ e-000 tæ = 6 000 l-e = 14 000 L"e = 9000Iæ = +g 000 læ = 12 W0 Le, = 28 000 Læ = 28 000 Iæ = 18 000 læ = 86 OO0 tæ 3 000 Iæ 6 000 Iæ = 14 000 Iæ = 28 000 I-e = 9 000 I-e = 60 000 I-e =W Mission D. (Mav-June 1995 2 medical officers 7 technicians 7 nurses 9 drivers Sub total 1 medical officer 1. external medical officer 7 technicians 7 nurses 9 drivers Sub total Total x 3 000 læ/month x 2 months x 2 000 l-e/month x 2 months x 2 000 Iæ/month x 2 months x 1000 I-e/monthx2 months x 3 O00l-e/monthx L month = x 3 000 tæ/month x 2 months = x 2000Le/monthx1month x 2 000 læ/month x 2 months x 1 000 l-e/month x 1 monrh 82. PER DIEM Mission A (03 January - 02nd February 1995) Sensitization 3 technigians* x 3 900 Le,/day 3 drivers* x 1 950 l*,/day Treatment 2 medical officer x 5 800 l*/day 7 technicians x 3 900 l*/day 7 nurses x 3 900 læ,/day 9 drivers x 1 950 l-e,/day Sub Total x 5 days x 5 days x 26 days x26 days x26 days x26 days 58 500 I-e 29 250 I-e, 301 600 tæ 709 800 I-e 709 800 Iæ 456 300 Iæ =W 58 500 l-e 29 250 Le, = 174 0[l0l-e, = 409 500 tæ = 409 500 Iæ = 263 250 Le, 1, 344 000 I-e 58 500 I-e 29 250 l-e, = 290 0N l*, 682 500 I-e = 682 500 Iæ = 438 7501â, 2 781,500 r-e Mission B. (06th-25th March 1995) Sensitization 3 technicians* x 3 900 l_n,/day 3 drivers* x 1 950 l*,/day Treatment 2 medical officers x 5 800 \*,/day 7 technicians x 3 900 l*/day 7 nurses x 3 900 l*/day 9 drivers x 1 950 l*/day Sub Total Mission C. (5th April-9th May 1995) Sensitization 3 technicians* x 3 900 l*/day 3 drivers* x 1 950 l-e/day Treatment 2 medical officers x 5 800 l*/day 7 technicians x 3 900 l*/day 7 technicians x 3 900 l*/day 9 drivers x 1 950 l*,/day Sub Total x 5 days x 5 days x 15 days x 15 days x 15 days x 15 days x 5 days x 5 days x 25 days x 25 days x 25 days x 25 days 9Mission D: 4th - 27th December,1994. Sensitization 3 technicians' x 3 900 L.e,lday 3 drivers* x 1 950 l*,/day 58 500 I-e 29 250[-e = $ 825.00 = § 23.4 = § 27.7 = § 876.1 x 600 le = 525 660l*one = $ 990.00 = $ 23.40 = § 27.70 = $ 1,M1.10 x 600 I-e =624 660[-e,one = $ 990.00 = § 23.40 = $ 27.70 = $ 1,04L.10 x 600 I-e 624 660l-e,one x 5 days x 5 days Treatment 2 medical officers x 5 800 l*lday x26 days = 301 600 I-e 7 technicians x 3 900 l*/day x26 days = 709 800 Iæ 7 nurses x 3 900 l*/day x26 days = 709 800 I-e 9 drivers x 1 950 l*lday x 26 days = 456 300 Iæ Sub total 2 265 2501_,e, Total of per diem *t* * Five (5) supplementary days have been granted to 3 technicians and drivers as shown in the arrnex for the sensitization of the population in missions An B, C and D. 3. FUEL Mission A: Diesel Oil Fuel for motorcycles Vanellus TOTAL Mission B: Diesel Oil Fuel for motorcycles Vanellus TOTAL Mission C: Diesel Oil Fuel for motorcycles Vanellus Total 2 500 litres 60" 10" x $0.33 x $0.39 x §2.77 3 000litres 60' 10" x $0.33 x $0.39 x $2.77 3 000 litres 60' L0" x $0.33 x $0.39 x $2.77 10 Mission D: Diesel Oil Fuel for motorcycles Vanellus Total TOTAL COST OF FUEL RECAPITUI-ATION Lump sum Per diem Fuel & I;.rbricants Operating cost TOTAL 3000 I 60 I 10 I oU/)5/0-,rL?ç; ou/9'-/ci2cùl tu/)5/c,J2Ct4 ùU/'15/trO.JZ2 x $0.33 x $0.39 x §2.17 = $ 23.40 = § 27.70 = $1,041.10 x 600 l-e = 624 660l-e,one =2 399 640 Le,one = 275 000I-e, = 8 056 000 læ = 2 399 &01-e, = 320 000 l-e t L-a5O-@O-Iæ