Decision: workplan and budget for the financial period 2020-2021

13 DECISION FCTC/COP8(10) Workplan and budget for the financial period 2020-2021 The Conference of the Parties (COP), Reaffirming its decision FCTC/COP1(9) on the adoption of the Financial Rules of the Conference of the Parties to the WHO Framework Convention on Tobacco Control (WHO FCTC); Recalling its decision FCTC/COP7(24) on the workplan and budget for the financial period 2018–2019; Having considered the workplan and budget for the financial period 2020–2021 submitted by the Convention Secretariat contained in document FCTC/COP/8/16, DECIDES: (a) to adopt the budget for the financial period 2020–2021 as is indicated in Annex 1 to this decision ; (b) to adopt the workplan for the financial period 2020–2021, as indicated in Annex 1 to this decision, taking into account the decisions taken by the COP at its Eighth session; (c) to establish the total amount of Assessed Contributions of Parties for the financial period 2020–2021 at the level of US$ 8 800 522; (d) to request the Convention Secretariat, in coordination with the Bureau, to communicate the scale of assessment of Assessed Contributions for 2020–2021 to Parties following adoption of the scale of assessment by the United Nations General Assembly in late 2019;1 (e) to finance the travel and per diem of least-developed countries from Assessed Contributions until and including the Ninth session of the COP; 1 Based on the corresponding WHO scale of assessment for 2020–2021 and taking into account the difference of membership of WHO and that of the Convention. Conference of the Parties to the WHO Framework Convention on Tobacco Control Eighth session Geneva, Switzerland, 1−6 October 2018 6 October 2018 FCTC/COP/8(10) 2 (f) to finance, moreover, travel for low- and lower-middle income countries from Assessed Contributions and to cover the cost of the corresponding per diem with resources available in the extra-budgetary funds until and including the Ninth session of the COP; (g) to authorize the Convention Secretariat to request the payment of Assessed Contributions, including from countries that may have become a Party to the Convention between the Eighth and Ninth sessions of the COP, in line with the scale of assessment as indicated in paragraph 4 of the present decision; (h) to request the Head of the Convention Secretariat to implement the budget and workplan adopted by the COP, and to submit to the COP: (i) an interim performance report on the workplan and budget for the financial period 2020–2021, along with a final performance report on the workplan and budget for the financial period 2018–2019, at its Ninth session; (ii) a final performance report on the workplan and budget for the financial period 2018–2019 at its Ninth session; (i) to authorize the Convention Secretariat to seek and receive voluntary Extra-budgetary Contributions for activities in line with the workplan; (j) to encourage Parties to provide extra-budgetary contributions for meeting the objectives of the workplan; (k) to call on the Head of the Convention Secretariat to regularly update the Bureau on the status of budgets and workplans agreed upon by the COP; (l) to informally consult Parties prior to presenting the budget and workplan to the next session of the COP; (m) to request the Convention Secretriat to ensure that implementation of the workplan is fully aligned with the Medium-term Strategic Framework and the interim, performance and progress reports and that future budgets are presented to the Ninth session of the COP in the same format; (n) invites the Meeting of the Parties (MOP) to the Protocol to Eliminate Illicit Trade in Tobacco Products (Protocol) to cover the proportion of the shared core staff costs, including those of the Head of the Convention in their respective work plans and budgets; (o) requests the MOP to consider adopting a budget consistent with the shared staff costs as identified in the 2020–2021 budget of the COP. F C T C /C O P /8 (1 0 ) 3 ANNEX 1 Workplan and Budget 2020–2021 1 Governance Main components/activities Expected results and indicators Activity cost (in US$) Assessed Contribut ions (AC) Extra- budgetary Total 1.1 Pre-COP arrangements 1.1.1 6 Preparatory COP regional meetings Two Convention Secretariat staff members’ travel and per diem to each region and travel support and per diem for eligible Parties Questions in regard to COP documents and procedures clarified and support provided to regional discussions to better prepare for COP meeting and eligible Parties’ participation ensured. 176 150 176 150 1.1.2 Online tool (Training for delegations’ preparations) (a) Development, creation (a) Online tool launched. 68 200 68 200 (b) Distribution, training and online support to users (b) Online tool widely distributed, training sessions or online seminars conducted, and online support provided to users. 0 0 1.2 Conference of the Parties 1.2.1 Logistics – overall organization (a) Rentals, services, salaries of short-term conference staff and overtime of staff (a) COP9 prepared and convened on time, overtime paid. 367 960 367 960 (b) Interpreters salaries (b) Interpretation provided. 340 026 340 026 (c) Security (c) Security provided. 51 000 51 000 (d) Travel support for eligible Parties (d) High participation of Parties. 304 550 304 550 (e) Per diem for low- and lower-middle income (LMIC) countries (e) High participation of Parties. 101 052 101 052 (f) Reception (f)Reception hosted. 90 000 90 000 ( (g) Screening of DOI for delegates as appropriate (g) Registrations screened for DOIs completion 25 000 25 000 1.2.2 Evening session (4 evening sessions) Four evening sessions convened. 65 000 65 000 1.2.3 Documentation (pre-, in- and post-session) (a) Editing and translation of COP official documentation (pre-session) (a) Official documentation available to Parties in the six languages no later than 60 days before the opening of the session. 200 000 200 000 (b) Editing, translation and printing of COP official documentation (in-session) (b) Report, decisions, other documentation. 185 000 185 000 (c) Salary of précis writers (c) COP report finalized. 27 300 27 300 F C T C /C O P /8 (1 0 ) 4 1 COP travel policy shall apply. Cost calculated based on three VIPs and three entourage. 2 Cost for two photographers: US$ 7200 and cost estimate for one videographer: US$ 3000. 3 Calculation based on a P4 cost. (d) Editing and translation of COP report and verbatim (post session) (d) COP report finalized and published; verbatim published. 25 000 25 000 1.2.4 Invited speakers Travel support for one invited speaker in line with COP travel policy. 5500 5500 1.2.5 .5 High-level Segment1 (a) Travel and per diem for one VIP and one entourage per region (a) High-level participants ensured with costs covered for LDCs high-level participants. 27 500 27 500 (b) Security (b) Security of the high-level participants ensured. 10 000 10 000 1.2.6 COP9 Campaign and media (a) Creative idea, campaign strategy, visuals, booth, promotion materials, website, two photographers;2 videographer and exhibition. (a) Campaign and material produced. 45 000 45 000 (b) Six months of Communication/media relations services (either by secondment or direct contract)3 (b) Campaigned successfully implemented, and media accreditation, media relations and coverage of COP9 ensured. 137 000 137 000 (c) COP9 software application (APP). (c) Design and set up of the APP ensured and APP launched. 1000 1000 1.2.7 Bureau of the COP/Meetings (a) Prepare and support the work of the Bureau and convene meetings (a) Four meetings convened, including through video conferences/teleconferences and summary records prepared. 26 500 26 500 (b) Travel support and per diem for the Bureau Members (b) Bureau Members attended Bureau meetings and COP session. 124 665 124 665 (c) Interpretation (3 languages) (c) Good comprehension among the Bureau Members ensured. 11 000 11 000 (d) Set up and maintenance of the secured online platform (d) Access given to the Bureau Members and Regional Coordinators. 3000 3000 Subtotal Area of Work 1 1 757 001 660 402 2 417 403 5 F C T C /C O P /8 (1 0 ) 1 The reference to protocols is of a general nature; 2 In line with Article 7, Article 23.5(f) and (h), Article 24.3(a) and (g) and Article 33, and relevant decisions of the COP. 2 Protocols,1 guidelines and other possible instruments for implementation of the Convention2 Main components/activities Expected results and indicators Activity cost (in US$)** AC Extra- budgetary Total 2.1 Intergovernmental working/experts groups (a) Expert group (EG) on Articles 9 and 10 as decided by COP8, one meeting of the group and intersessional work of the key facilitators and the Convention Secretariat (a) One meeting of the EG,progress report submitted to COP. 0 100 000 100 000 (b) WG on Article 13 as decided by COP8, one meeting of the group and intersessional work of the key facilitators and the Convention Secretariat (b) One meeting of the WG, progress report submitted to COP. / 50 000 35 000 85 000 (c) WG on a topic on implementation assistance or the implementation review mechanism, if established by the COP. There needs to be a body that monitors the implementation of the Medium-term Strategic Framework (MTSF). (c) Two meetings of the WG or the implementation review mechanism. Consultant hired to support the work of the implementation review mechanism. Supporting the work of the WG or implementation review mechanism provided by the Convention Secretariat. 150 000 130 000 280 000 Subtotal Area of Work 2 200 000 265 000 465 000 F C T C /C O P /8 (1 0 ) 6 1 In line with Article 20.5, Article 21, Article 23.5 (a), (b) and (d), and Article 24.3(b) and (c), and relevant decisions of the COP. 3. Reporting under the WHO FCTC1 Main components/activities Expected results and indicators Activity cost (in US$) AC Extra- budgetary Total 3.1 Support for Parties in fulfilling their reporting obligations and global progress reports on implementation of the Convention (a) Conduct the biennial reporting cycle in 2020 (a) Reports received, confirmed and feedback provided to Parties. Web-based database of reports maintained and updated. Regular reminders sent to Parties, information technology (IT) assistance is provided upon request. 50 000 50 000 (b) Analyse Parties’ reports and develop the 2020 Global Progress Report (identify trends, areas of progress, challenges in implementation and areas/articles of the Convention proposed for further exploration) (b) 2020 Global Progress Report published online and disseminated to stakeholders. (c) Involve consultants and Knowledge Hubs (KH) in the analysis of relevant data submitted by the Parties. 100 000 100 000 (c) Strengthen capacity of Parties to report (d) Organize and/or participate in regional and subregional workshops on reporting prior to the 2022 reporting period to strengthen reporting capacity in the Parties. (e) Develop the second edition of the WHO FCTC Indicator Compendium to cover policy indicators of the core reporting questionnaire (including expert meetings, consultant work). (f) Advice and assistance to individual Parties provided as requested, mostly through electronic means of communication. 250 000 250 000 Subtotal Area of Work 3 150 000 250 000 400 000 7 F C T C /C O P /8 (1 0 ) 4. Facilitate enhanced implementation of the WHO FCTC through the provision of technical assistance to Parties in implementing provisions of the Convention, with particular focus on developing-country Parties and Parties with economies in transition (including but not limited to activities of the FCTC2030) Main components/activities Expected results and indicators Activity cost (in US$) AC Extra- budgetary Total 4.1 Direct Assistance to Parties (a) Needs assessments missions, post-needs assessment assistance and follow-up support to Parties (a) Needs assessment missions carried out upon request in at least four Parties, post needs assessment assistance provided and follow-up support provided to Parties. 0 800 000 800 000 (b) Development of investment/business cases and follow-up support to Parties (b) Investment/business cases conducted in at least two Parties and follow-up support provided to Parties. 0 800 000 800 000 (c) Provide technical assistance to Parties for a specific issue upon request giving priority to the time-bound measures (c) Up to six Parties assisted in implementation of selected WHO FCTC provisions directly through the Convention Secretariat staff, panel of experts or KH staff. 0 900 000 900 000 (d) Direct assistance to Parties for the implementation of Articles 17 and 18 Research and pilot projects conducted in at least 6 tobacco growing countries 240 000 240 000 4.2 Assistance to Parties by sharing lessons and evidence through South-South and Triangular cooperation (a) Assist and facilitate interested partners in South– South and Triangular Collaboration (a) At least four projects identified and implemented. 0 500 000 500 000 (b) Encourage the use of the South–South networking platform on the WHO FCTC Coordination Platform (b) Number of visitors and collaborative work initiated. 0 50 000 50 000 (c) Evaluate efficacy and sustainability of South–South projects (c) Evaluation conducted and results published. 0 40 000 40 000 4.3 Assistance to Parties through training, knowledge sharing and sharing of good practices and networking (a) Global, regional or subregional workshops on specific challenges in the implementation of the WHO FCTC (a) Two global and six regional/subregional workshops organized by the Secretariat or co-organized with WHO Regional Offices or other UN agencies on identified challenges for the implementation of the WHO FCTC. 0 600 000 600 000 (b) KHs: Coordinate the work of the existing KHs and their provision of assistance to Parties in line with COP decisions (b) Ensure that KHs provide assistance to an increasing number of Parties through training programmes, workshops, direct assistance, webinars and other communication channels. Support the existing knowledge hubs as appropriate and consider establishing additional hubs, if need be. Assist the hubs with the development and implementation of their workplans, request annual reports to be provided to the Convention Secretariat. 0 300 000 300 000 F C T C /C O P /8 (1 0 ) 8 Issue a newsletter on the work of the KHs on a regular basis (5–6 issues per year), in PDF and hmtl formats. (c) Establishment of a Knowledge Hub for Article 13 KH established 0 50 000 50 000 (c) Observatories on Article 5.3: coordinate and assist the Knowledge Hub for Article 5.3 to oversee and assist the work of existing observatories and advise those Parties that would like to engage in tobacco industry monitoring (c) Promote establishment of tobacco industry monitoring projects, including observatories, in line with the guide for Parties on how to establish and operate tobacco industry observatories. Support projects implemented by individual tobacco industry observatories. 0 250 000 250,000 (d) Sustain appropriate communication channels to enhance communication with the Parties (d) Maintain and continuously update mailing lists and other communication channels. 0 50 000 50,000 (e) Development of e-learning tools (e) Two e-learning courses developed. 0 300 000 300 000 4.4 Assistance to Parties through the development of toolkits, manuals and publications (a) Preparation of toolkits and manuals to assist in the implementation (a) Two toolkits developed. 0 300 000 300 000 (b) Publication of global, regional and national studies (b) Two global, two regional and two national studies published. 0 120 000 120 000 (c) Preparation of policy recommendation report on novel tobacco products Policy report prepared 0 50 000 50 000 (d) Preparation of policy recommendarion optionds report on Art 17 and 18 Policy report prepared 0 50 000 50 000 4.5 Monitoring and evaluation (a) Monitoring and evaluation of projects and activities to assist Parties on the implementation of the WHO FCTC (a) At least one project monitored and evaluated and reports published. 0 100 000 100 000 Subtotal Area of Work 4 0 5 500 000 5 500 000 9 F C T C /C O P /8 (1 0 ) 5. Coordination with international and regional intergovernmental organizations and other bodies Main components/activities Expected results and indicators Activity cost (in US$) AC Extra- budgetary Total 5.1 Promoting international cooperation including with IGOs and NGOs observers to COP (a) Develop an operational plan on international cooperation by the Convention Secretariat (a) Operational plan developed and implemented. 0 0 0 (b) Apply for observer status for all relevant international intergovernmental organizations (IGOs) for the COP; with a specific focus for the UN General Assembly (UNGA) and the United Nations Economic and Social Council (ECOSOC) (b) Observer status to relevant agencies or treaty secretariats. 0 0 0 (c) Invite relevant IGOs to become observer to the COP (c) IGOs and Regional development banks becoming observers to the COP. 0 0 0 (d) Increase visibility of the Convention Secretariat (d) Attend meetings of governing bodies of organizations where the Convention Secretariat has observer status, meetings of UN entities, regional financial institutions and economic integration organizations, development partners, and other organizations, as relevant. 0 15 000 15 000 (e) Increase visibility of the Convention in meetings organized by civil society (e) Participation in meetings and events organised by civil society including the World Conference on Tobacco or Health. 0 15 000 15 000 (f) Increase visibility and activities in ECOSOC and UNGA to increase action on SDG agenda (f) Attendance of ECOSOC management meeting and High-level Political Forum on the SDGs and the relevant UNGA sessions. 0 10 000 10 000 (g) Promote international multisectoral approach to tobacco control (g) Signing Memoranda of Understanding with IGO observers or treaty secretariats. 0 0 0 (h) Increase cooperation with other secretariats of UN treaty bodies including human rights treaties (h) Visit selected convention secretariats and organize informal meeting with treaty secretariats. 0 10 000 10 000 5.2 Coordination with UNIATF and promote NCDs global agenda (a) Continue to implement multisectoral assistance activities to Parties in cooperation with members of the UN Interagency Task Force on the Prevention and Control of Noncommunicable Diseases (UNIATF) and the Global Coordinating Mechanism on NCDs (GCM/NCD) (a) Participation in at least four meetings of the Task Force and GCM/NCD, coordination of two WHO FCTC specific annual sessions, and contribution to the Secretary-General’s report to the United Nations Economic and Social Council and GCM/NCD products. 0 10 000 10 000 F C T C /C O P /8 (1 0 ) 10 1 In line with Article 24.3(d), (f) and (g), and relevant decisions of the COP. 2 Activities under this section will be subject to consideration of a communication plan that will be presented to COP8 for consideration. (b) Maintain working relationships concerning tobacco-related data exchange with UN agencies to assist with the monitoring and evaluation of progress made in WHO FCTC implementation and to strengthen implementation of the WHO FCTC (b) At least three agreements for regular exchange of tobacco-related data concluded between the Convention Secretariat, WHO, and other UN agencies and partners. 0 0 0 5.3 Action in support of SDG 3, Target 3.a (a) Awareness raising and resource mobilization for SDG 3, Target 3.a and Financing for Development Action Agenda (a) Communication material on investment cases in tobacco control. 0 30 000 30 000 (b) Monitoring SDGs (b) Conduct an annual expert meeting to follow up and promote progress in meeting SDG 3, Target 3.a. 0 110 000 110 000 Subtotal for Area of work 5 0 200 000 200 000 6 Administration and management, and other arrangements and activities1 Main components/activities Expected results and indicators Activity cost (in US$) AC Extra- budgetary Total 6.1 General administration and management (a) General administration, staff and finance management (a) Workplans and administrative arrangements customized within WHO’s global management system (GSM). Collection of Assessed Contributions close to 100% by the end of the biennium. 60 000 0 60 000 (b) Resource mobilization (b) 30–40% of extra-budgetary funds raised. 0 14 000 14 000 (c) Investment Trust Fund (ITF) (c) Expert meeting to further consider the development of the ITF and to develop the terms of reference. 0 100 000 100 000 (d) Prepare portfolio of grant proposals (d) Portfolio of grant proposals prepared, incorporating a range of subjects, values and geographical distribution. 0 0 0 6.2 Awareness raising, publications, website and web applications and implementation of communications plan2 (a) Disseminate information to the WHO FCTC technical and official focal points and to Observers to COP focal points (a) On average two meetings per year held with permanent missions of Parties in Geneva. Newsletters and publications disseminated to Parties’ focal 0 152 00 152 00 1 1 F C T C /C O P /8 (1 0 ) points and observers to COP and website regularly updated. (b) Updating of the WHO FCTC website in the six WHO official languages (b) Selected website information in six languages 0 100 000 100 000 (c) Feeding WHO FCTC social media channels on Facebook, Twitter and YouTube (d) WHO FCTC in social media. 0 50 000 50 000 (d) Printing and disseminating technical WHO FCTC basic and technical publications (e) Documents printed and disseminated. 0 40 000 40 000 (e) Increase profile and visibility of the Convention internationally at conferences and other events (f) Participating and including a booth at the World Conference on Tobacco or Health (WCTOH) and in selected international meetings. 0 50 000 50 000 (f) World No Tobacco Day (WNTD) (f) Support World No Tobacco Day (WNTD) campaign. 0 40 000 40 000 (g) Celebrating WHO FCTC anniversaries (g) Activities organized around anniversaries of the treaty. 0 84 000 84 000 (h) Printing and disseminating rules of procedure if amended by COP (h) Rules of procedure printed. 0 10 000 10 000 (i) UN tobacco control newsroom (i) Regular update of newsroom in English (only). 0 10 000 10 000 (j) Office equipment for the Secretariat including IT devices (j) Purchase of necessary office and IT equipment. 15 872 20 000 35 872 Subtotal for Area of work 6 75 872 533 200 609 072 Grand Total Activities 2 182 873 7 128 882 9 591 475 F C T C /C O P /8 (1 0 ) 12 Summary of activity cost by area of work Activity cost in US$ Area of Work AC Extra-budgetary Total 1. Governance 1 757 001 660 402 2 417 403 2. Protocols, guidelines and other possible instruments for implementation of the Convention 200 000 265 000 465 000 3. Reporting under the WHO FCTC1 150 000 250 000 400 000 4. Provision of technical assistance to Parties in implementing provisions of the Convention (including but not limited to activities of the FCTC2030) 0 5 500 000 5 500 000 5. Coordination with international and regional intergovernmental organizations and other bodies 0 200 000 200 000 6. Administration and management, and other arrangements and activities2 75 872 533 200 609 072 Grand Total Activities 2 182 873 7 408 602 9 591 475 1 In line with Article 20.5, Article 21, Article 23.5 (a), (b) and (d), and Article 24.3(b) and (c), and relevant decisions of the COP. 2 In line with Article 24.3(d), (f) and (g), and relevant decisions of the COP. FCTC/COP/8(10) 13 ANNEX 2 GROSS STAFF COSTS BREAKDOWN (US$)1 Fixed-term staff Professional staff Biennial cost 1. D2 (one post) (80% time) 642 400 2. P5 (three posts) (80% time) 1 588 800 3. P4 (two posts) 1 096 000 4. P3 (two posts) 886 000 Subtotal (eight posts) 4 213 200 General category staff 1. G6 (one post) 384 000 2. G5 (three posts) 1 008 000 Subtotal (four posts) 1 392 000 Total (12 posts) 5 605 200 Additional staff costs (pending extra-budgetary funding, secondments) Professional staff 1. P5 (one) 662 000 2. P3 (four posts) 1 772 000 3. P2 (two posts) 700 000 4. P1 (two posts) 242 200 Subtotal (Nine posts) 3 376 200 General category staff 1. G5 (one post) 336 000 2. G4 (one post) 288 000 3. G3 (one post) 257 000 Subtotal (three posts) 881 000 Total (12 posts) Total staff cost 4 257 200 9 862 400 1 Indicative costs for core Convention Secretariat staff based on WHO’s latest available standard gross salary costs for 2016–2017; possible changes in 2018–2019 will be reflected once they become available in a revised staff cost breakdown to be communicated to the Parties by note verbale. As indicated above, current staff contracts are funded through Assessed Contributions; costs for additional proposed staff positions would be financed through Extra-budgetary Contributions. The fulfilment of the staff plan, and possible adjustments, will depend on the actual availability of funds and the evolving workload. The staff plan does not include possible short-term assignments and secondments that would be based on actual needs and resources available. FCTC/COP/8(10) 14 ANNEX 3 Total proposed budget 2020–2021 Covered by AC In US$ Covered by extra-budgetary funds Total 1. Activity cost 2 182 873 7 408 602 9 591 475 2. Staff costs 5 605 200 4 257 000 9 862 400 3. Total direct costs 7 788 073 11 665 802 19 453 875 4. Programme support costs (13%) 1 012 449 1 516 554 2 529 004 5. Grand total 8 800 522 13 182 356 21 982 879 FCTC/COP/8(10) 15 ANNEX 4 Comparison of budget lines between adopted Workplan and Budget 2018–2019 and proposed Workplan and Budget 2020–2021 (US$) Covered by AC In US$ Covered by extra-budgetary funds In US$ Total In US$ 2018–2019 2020–2021 Increase (%increase) 2018–2019 2020–2021 Increase (%increase) 2018–2019 2020–2021 Increase (%increase) 1. Activity cost 2 262 400 2 182 873 -79 527 (-3.5%) 5 717 750 7 408 602 1 690 852 (29.6%) 7 980 150 9 591 475 1 611 325 (20.2%) 2. Staff costs 5 525 673 5 605 200 79 527 (1.4%) 3 830 528 4 257 000 426 672 (11.1%) 9 356 201 9 862 400 506 199 (5.4%) 3. Total direct costs 7 788 073 7 788 073 0 (0%) 9 548 278 11 665 802 2 117 524 (22.2%) 17 336 351 19 453 875 2 117 524 (12.2%) 4. Programme support costs (13%) 1 012 449 1 012 449 0 (0%) 1 241 276 1 516 554 275 278 (22.2 %) 2 253 726 2 529 004 275 278 (12.2%) 5. Grand Total 8 800 522 8 800 522 0 (0%) 10 789 554 13 182 356 2 392 802 (22.2%) 19 590 077 21 982 879 2 392 802 (12.2%) (Fifth plenary meeting, 6 October 2018) = = =