Proposal of technical services - letter of agreement 2007 Community Directed Treatment with Ivermectin (CDTI) project in the Centre 1 province of Cameroon, year 6 (CMRC1P6)

rF CarEbt AFRICAN PROGRAMME FOR ONCHOCERCIASIS CONTROL 01 P.O. BOX 549 - Tel. (226) 34 29 60- 34 29 59- 34 29 53 - Telex 5241 BF Fax (226) 34 28 75-34 36 47 Ouagadougou 01- Burkina Faso Registry File: 08/1 81 19841 (v1)l 07 Allotment No : OU/ICP ICPC1 5041 AP 1061831r I08 Field activities: US$ 11,400 O$/VillO4afa Capital Equipment: US$ 2,500 @UtV7/ @&EeL National Onchocerciasis Task Force (NOTF) Ministry of Health P.O. Box: 155 Yaound6 Cameroon t I Itlns ,nn, c lvcdRe ce APcooR l) COMMUNITY D ED TRE,ATMENT WITH N (CDTI) PROJECT IN THE CENTRE 1 PROVINCE OF CAMEROON TYEAR O (CMRC1P6) For the purpose of developrng and establishing sustainable Communrty Directed Treatment wrth Ivermectrn (CDTD for the control of onchocerciasis in Cameroon, The World Health Organization's African Programme for Onchocercrasis Control, hereinafter referred to as "WHO/APOC" on the one hand, and The National Onchocercrasis Task Force, Ministry of Health, Cameroon, herernafter referred to as "the Instrtutlon", on the other hand, HAVE AGREED AS FOLLOWS I Z tmRs znu 1 Work to be performed Further to the Memorandum for the Afrrcan Programme for Onchocerciasis Contol (APOC), for pHAS EII (2002-2007) and the Phasrng out Period (2008-2010) (the "Memorandum"), which was endorsed by the Government of Cameroon, this Agreement is concluded for the purpose of developrng and estabhshrng sustatnable community directed ivermectin drstribution Project in the Centre I Province of Cameroon. The Prolect named "CMRClP6" shall be carried out in accordance with the proposal submrtted by the NOTF of Cameroon in December 2006, reviewed and approved by the Management of APOC. The Prolect shall be undertaken in the Centre I Province (Bafia, Monat6l6 and Ntor drstlcts) of Cameroon. LETTER OF AGREEMENT PROPOSAL OF TECHNICAL SERVICES - LETTER OF AGREEMENT 2OO7 2The plans of work and the time line as defined in the approved Project proposal may be modrfied by mutual agreement of the parties taking into account the operating experience and needs of the Prograrrlme by the use of "Implementation letters" issued by "WHO/APOC". 2. Oblieations of WHO/APOC 2 l. Total Frnancral Obhsation The total financral obhgation of WHO/APOC, under thrs Agreement is USS I 3,900 (thrrteen thousand and nrne hundred dollars US). The maxrmum obhgation of APOC for any budget line rtem tn thts Agreement rs the amount rndrcated in the approved budget line, and the total obligation may not exceed the sum of these budget Irnes. The amended and approved budget for 200'1, is attached herewrth as Annex 1 2.2. Caprtal Equipment WHO/APOC wrll retam funds proposed for the purchase of Caprtal Equipment and make the purchases through rts central purchasing system. The lnstitutior will be responsible for swrft clearance of these goods on arrrval. The equrpment and supphes furnrshed by WHO under this agreement wrll be handed over to the lnstrtutron upon arrival at the port of entry in the country, against appropriate recelpts. 2.3. Audit of accounts WHO wrll retarn funds for financial audit ofthe Project and shall have the nght to inspect the accounts at any trme by way of rts rnternal auditors, its external auditors or other audrtors contracted for the purpose. The audrtors shall have the nght to inspect all transactions pertaining to the Projects between the Instrtutron's bank account and actual payments for goods and services and to examine supporting documentatron and relevant accountrng entrles rn the Instrtution's books. In order to facilitate such reporting and audit, the lnstrtutron shal I ensure that accurate and systematic accounts are kept ln respect of the funded actrntres. 3. Contribution of the Institution For rts part, the Institution, in agreement with its own Government, shall provrde all the tnputs requrred from the Government, the NGDO's and other partners, including all the staff necessary for the executlon of the Pro.;ect rn accordance wrth this Agreement and as set forth in the Memorandum and rn the approved Prolect proposal. 4. Period covered by this Agreement Thrs Agreement covers a penod of l2 months from lst January to 31" December 2007 5. Financial arrangements 5.1. The total amount of expenditure estimated by this Agreement rs US$13,900 (thirteen thousand and nrne hundred dollars US). Of the above, US$ 2,500 (two thousand and five hundred dollars US) will be retained and used by WHO/APOC for the purchase of the equipment needed for the performance of the Project activities. IaJ 5.2. From the remaining amount of US$ 11,400 (eleven thousand and four hundred dollars US), a first instalhnent of US$ 7,980 (seven thousand, nine hundred and eighty dollars US) will be paid to the Institution as soon as possible after the signature of the Agreement by both parties, provided that all the other conditions precedent to disbursement have been met. 5.3. The subsequent instalment(s) will be paid on request from the Institution accompanied by a staremenr reconciling expenditure already made to the various budget lines. A request for further funding for a Project should be made when 80% of the previous advances have been spent. The payment of these replenishments will be subject to: (a) The reception of the statement mentioned above; (b) The regular transmission at the end of each month of a copy of the bank statement, reconciled with a list of all cheques drawn on the account. Documents should be forwarded to the following address : The Programme Director Attention: The Budget and Finance Officer, APOC (BFO/APOC) WHO/APOC 01 BP 549 Ouasadouqou 01 Burkina Faso (c) A progress report six month after the funds have been received, and another after 12 months indicating the activities carried out and the amount spent against each budget line. One or both of these reports will be formally reviewed as a basis for extension of this Agreement for a further period or the signing of a subsequent Agreement for further funding. The reports should be forwarded to the following add ress. The Programme Director Attention: The Coordinator of the office of the Director/APOC (cooRD/APOC) WHO/APOC 01 BP 549 Ouaqadouqou 01 Burkina Faso 5.4. The instalments shall be paid to the Institution, through the special National Onchocerciasis Task Force Bank Account, opened exclusively for WHO/APOC funds to be used on the project. 5.5. Any unliquidated balance at the end of the period covered by the current Agreement shall be paid back to WHO/APOC by the Institution or if specifically agreed, deducted later on from the amount of the surn WHO/APOC will pay in the framework of any possible subsequent Agreement. 6. Legal arrangements It is understood that the work under this Agreement will be performed under the technical supervision of WHO/APOC but does not create any employer/employee relationship between WHO/APOC and tlre Institution. The Instinrtion shall in that respect be solely responsible for the manner in which the work will be carried out. I4 WHO/APOC shall not be responsible for any loss, accident, darnage or injury suffered by the htstitutrou or any person claiming under it, arising during or as a result of the execution of this work or in an1,' lnzulller r,r,ltatsoever. Any dispute relating to the interpretation or execution of this Agreement shall, unless arnicably settled, be subject to conciliation. In the event of failure of the latter, the dispute shall be settled by arbitration. The arbitration shall be conducted in accordance with the modalities to be agreed upon by the parties or, in the absence oI agreement, with the Uncitral Arbitration Rules. The parties shall accept the arbitral award as final If your Institution accepts this proposal, we should be grateful if you would see to the signing of all the filrr copies of this Agreement by two persons authorized to sign on behalf of the Institution responsible fbr the cxecution of the work and return three copies to us. indicating the national onchocerciasis Bank account nr-rrlber as rvell as the address of the Bank to which the payment should be made. Srslatorps WHO/APOC S l L'natones I nstltutron Dr [-. Yameogo -z Coordrrrator of the otfrceVfot' the Drrector/APOC ryL Nrq f1"?^ n*4r,ll^ I dLl^^--- Name Title Signature Signature fv/\rH**-L p wLo 22 Date nlotlrV&( o. t iche V. Amazrgo ' Pr'()gt'allllle Drrector/APOC Dare Lf/DU0f. **n..1t'- 26d- Cr)r" r,tr. -Vtce l*"{*V t"9*b qJ SrErature Srgna Date )n l^l*T te o I &I fi t o otr DO sl \J ao\ 5 o! o(, z ar rtJ ( I a t. 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