Proposal of technical services - letter of agreement 2008Community Directed Treatment with Ivermectin (CDTI project in Edo and Delta States Nigeria (NGED8)

A L'1-.' AFRICAN PROGRAMME FOR ONCHOCERCIASIS CONTROL 01 P.O.BOX549 -Tel.(226)342960-342959-3429 53-Telex 524lBF-Fax(226)342875 OUAGADOUGOU 0l- Burkina Faso LETTER OF AGREEMENT u ? nvR zoofl Registry File: 08/l 8 l/1 069/(viii)/08 Allotment No. : OU/ICP / AACI 504 I AP IOB tB3 I /Oz National Onchocerciasis Task Force (NOTF) Ministry of Health and Social Services Department of Primary Health Care Federal Secretariat Phase 2 Lagos, Nigeria Field Activities: US$ 11,571 .-,Uz', u,. , ii i.: _.. Allotment No. : OU/ICP / AACI 504 I AP tOB I 67 O toz Capital Equipment: US$ 2,500 fiUl, a/t,t 4!t! COMMUNITY DIRECTED TREATMENT WITH IVERMECTIN (CDTI) PROJECT IN EDO AND DELTA STATES TNIGERIA'TNCEDsT For the purpose of developing and establishing sustainable Community Directed Treatment withIvermectin (CDTD for the control of onchocerciasis in Nigeria, The World Health organization's African Programme for onchocerciasis Control, hereinafterrefened to as "WHO/APOC" on the one hand, and The National onchocerciasis Task Force, Ministry of Health, and Social Services, Nigeria, hereinafter referred to as "the Institution", on the other hand, HAVE AGREED AS FOLLOWS 1. Wor to be ed Further to the Memorandum for the African Programme for Onchocerciasis Control (ApOC),PHASE lr (2002-2007) a1d the Phasing out period (2008-1010) the "Memorandum,'), which was endorsed by theGovernment of Nigeria, this Agreement is corcluded for the purpose of developing and establishing sustainablecommunity directed ivermectin distribution Project in Edo and belta States of Niieria. The Project named "NGED8' shall be carried out in accordance with the proposal submitted by theNorF of Nigeria in July 2007, reviewed and approved by the Management of Apoc. The Project shall be undertaken in twelve Local Govemment Areas in Edo State (Akok Edo, Etsako East,Etsalp west, Esan west, Esan Northeast, Esan Southeast, owan West, ovia Southwest, ovia Northeast,Uhunmwode, orhiomwon and Igueben) and nine Local Government Areas in Delta state (Aniocha North,Aniocha South, oshimili North, oshimili South, Ika Northeast, Ika South, Ndokwa west, Ukwani and NdokwaEast) of Nigeria. 8 The plans of work as defined in the approved parties taking into account the operating experience and letters" issued by "WHO/APOC,'. I proposal may be modified by mutual agreement of the needs of the Programme by the use of "Implementation 22. Oblisations of WHO/APOC 2.1. TotalFinancialObligation The total financial obligation of WHO/APOC, under this Agreement is US$ 14,071(fourteen thousand and seventy one dollars US). The maximum obligation of APOC for any budget line item in this Agreement is the amount indicated in the approved budget line, and the total obligation may not exceed the sum ofthese budget lines. The amended and approved budget for 2008 is attached herewith as Annex I 2.2. Capital Equipment WHO/APOC will retain funds proposed for the purchase of Capital Equipment and make the purchases through its central purchasing system. The Institution will be responsible for swift clearance of these goods on arrival. The equipment and supplies furnished by WHO under this agreement will be handed over to the Institution upon arrival at the port of entry in the country, against appropriate receipts. 2.3. Audit of accounts WHO will retain funds for financial audit of the Project and shall have the right to inspect the accounts at any time by way of its intemal auditors, its external auditors or other auditors contracted for the purpose. The auditors shall have the right to inspect all transactions pertaining to the Projects between the Institution's bank account and actual payments for goods and services and to examine supporting documentation and relevant accounting entries in the Institution's books. In order to facilitate such reporting and audit, the Institution shall ensure that accurate and systematic accounts are kept in respect of the funded activities. 3. Contribution of the Institution For its part, the Institution, in agreement with its own Government, shall provide all the inputs required from the Government, the NGDO's and other partners, including all the staff necessary for the execution of the Project in accordance with this Agreement and as set forth in the Memorandum and in the approved Project proposal. Period covered bv this Asreement This Agreement covers a period of l2 months from l't January 2008 to 31't December 2008. Financial arrangements 5.1. The total amount of expenditure estimated by this Agreement is US$ l4r07l (fourteen thousand and seventy one dollars US). Of the above, US$ 2,500 (two thousand and five hundred dollars US) will be retained and used by WHO/APOC for the purchase of equipment needed for the performance of the project activities. This amount is to be shared as follows: Edo: US$ 6,293 Delta: US$ 7,778 5.2. From the remaining amount of US$ ll,57l (eleven thousand, five hundred and seventy one dollars US), a first installment of US$8,100 (eight thousand and one hundred dollars US) will be paid to the Institution as soon as possible after the signature ofthe Agreement by both parties, provided that all ttre conditions 4. 5. 3precedent to disbursement have been met. This first installment is to be shared as follows Edo: US$ 4,405.00 Delta:US$ 3,695 5.3. The subsequent installment(s) will be paid on request from the Institution accompanied by a statement reconciling expenditures already made to the various budget lines. A request for further funding for a Project should be made when 80% ofthe previous advances have been spent. The payment of these replenishments will be subject to: (a) The reception of the statement mentioned above; (b) The regular transmission at the end of each month of a copy of the bank statement, reconciled with a list of all cheques drawn on the account. Documents should be forwarded to the following address: The Programme Director Attention: The Budget and Finance Officer/ApOC WHO/APOC 01 BP 549 Ouagadousou 0l Burkina Faso (c) The submission of a progress report six months after the funds have been received, and another afterl2 months indicating the activities carried out and the amount spent against each budget line. One or both of these reports will be formally reviewed as a basis for extension of this Agreement for a further period or the sigring of a subsequent Agreement for further funding. The reports should be forwarded to the following addressi Programme Director/ApOC Attention: Coordinator of the office of the Director (COORD/APOC) WHO/APOC 0l BP 549 Ouasadoueou 0l Burkina Faso 5.4' The installments shall be paid to the Institution, through the special National Onchocerciasis TaskForce Bank Account, opened exclusively for WHO/APOC funds to Ue usea on the project. 5'5' Any unliquidated balance at the end of the period covered by the current Agreement shall be paidback to wHo/APoC by the Institution or if specifically agreed, deducted later on from ihe amount of the surnwHo/APoc will pay in the framework of any possibli rrbr.qu.nt Agreement. 6. Legal arrangements It is understood that the work under this Agreement will be performed under the technical supervision ofwHo/APoc but does not create any employeriemployee relationship between wHo/ApoC and the Institution.The Institution shall in that respect be solely responsible for the manner in which the work will be carried out. wHo/APoc shall not be responsible for any loss, accident, damage or injury suffered by the Institutionor any person claiming under it, arising during or as a result of the execution of this work oiin any manner whatsoever. 4Any dispute relating to the interpretation or execution of this Agreement shall, unless amicably settled, be subject to conciliation. In the event of failure of the latter, the dispute shall be settled by arbitration. The arbitration shall be conducted in accordance with the modalities to be agreed upon by the parties or, in the absence of agreement, with the Uncitral Arbitration Rules. The parties shall accept the arbitral award as final. If your Institution accepts this proposal, we should be grateful if you would see to the sigaing of all the four copies of this Agreement by two persons authorized to sign on behalf of the Institution responsible for the execution of the work and retum the three original copies to us. Signatories WHO/APOC Si gnatories Institution I Dr L. Yam6ogo Coordinator of the Office of the Director, APOC *S' A ritre..NNi- Ll.p.il*.. hgeL Signature %'-* out", 11 loz lr-".< "u,,.h l/lreMtLT*I"M\D ilqlh Nb*etx- w Signature 2 o"$Jz/df ffir"n"u. b.ogru,n,n. Amazigo Director, APOC 2 Date: D3 [""b,e Signature Date: u4c