Proposal of technical services - letter of agreement 2002 Community Directed Treatment with Ivermectin (CDTI) project in Imo/Abia States Nigeria (NGIM5)

,t BL AFzuCAN PROGRAMME FOR ONCHOCERCIASIS CONTROL 0 1 P.O. BOX 549 - Tel. (226) 34 2s 60 - Telex 5241 BF - Fax (226) 34 28 7 5 OUAGADOUGOU 01- Burkina Faso LET'TE.@ Regrstry File: 08/18 u6a9l$)102 National onchocerciasis Task . Force (NOTF) Allofinent No.: oU/ICplcpclso4lllplo2 l8lllO* Ministry of Health and Social ServicesFierd: us$ 63,s4s outozto.43:.s ?"T#J;r#*Tffi:eatthCare Overheads: US$ 4,766 oulozto:.43lz Lagos, Nigeria PROJECT IN IMO/ABrA STATES (l\rGERrA) (NGIMs) For the purpose of developing and establishing sustainable Community Directed Treatrnent with Ivermectin (CDTI) for the control of onchocerciasis in Nigeri4 The World Health Organization's African Programme for Onchocerciasis Control, hereinafter referred to as "WHO/APOC'on the one hand, and The National Onchocerciasis Task Force, Ministry of Health and Social Services, Nigeri4 hereinafter referred tc as "the Instifution", on the other hand^ HAVE AGREED AS FOLLOWS 1. Work to be performed Further to the Memorandum for the African Programme for Onchocerciasis Control (APOC), PHASE n aOOZ-2007) and the phasing out Period (2008-2010) (the "Memorandum"), which was endorsed by the Government ofNigeria, this Agreemint is concluded for the purpose of developing and establishing sustainable community directed ivermectin distribution Project in Imo and Abia States of Nigeria. The projectnamed'NGIM5" shallbe carriedout in accordance with the proposal submittedbytheNOTF of Nigeria in January Z}}2,teviewed and approved by the Management of APOC' The Project shall be undertaken in 24 Local Government Areas in Imo/Abia States ofNigeria. Fr@S-t ;. i ! irr b u_ < 2 3 A0UT 2002 APOCiDIR t( 2 The plans ofwork and the time line as defined in the approved Project proposal may be modified by mutual agreement of the parties taking into account the operating experience and needs of the Programme by the use of "Implementation letters" issued by "WHO/APOC". 2. Obligations of WHO/APOC 2.1. TotalFinancialObligation The total financial obligation of WHO/APOC, under this Agreement is US$ 68,3 I 5 (sixty eight thousand, three hundred and fifteen dollars US). The maximum obligation of APOC for any budget line item in this Agreement is the amount indicated in the approved budget line, and the total obligation may not exceed the sum ofthese budget lines. The amended and approved budget for 2002, is attached herewith as Annex I 2.2. Audit of accounts WHO will retain funds for financial audit of the Project and shall have the right to inspect the accounts at any time by way of its intemal auditors, its external auditors or other auditors contracted for the purpose. The auditors shall have the right to inspect all transactions pertaining to the Projects between the Institution's bank account and actual payments for goods and services and to examine supporting documentation and relevant accounting entries in the Institution's books. ln order to facilitate such reporting and audit, the Institution shall ensure that accurate and systematic accounts are kept in respect of the funded activities. 3. Contribution of the Institution For its part, the Institution, in agreement with its own Government, shall provide all the inputs required from the Government. the NGDOs and other partners, including all the staff necessary for the execution of the Project in accordance with this Agreement and as set forth in the Memorandum and in the approved Project proposal. 4. Period covered bv this Asreement This Agreement covers a period of l2 months from lst October 2002to 30th September 2003 5. Financial arrangements 5.1. The total amount of expenditure estimated by this Agreement is US$ 68,3 l5 (sixty eight thousand. three hundred and fifteen dollars US).. Of the above, US$ 4,766 (fourthousand, seven hundred and sixty six dollars US) will be retained and used by WHO/APOC for the direct payment of the NGDOs overheads according to the agreed standards of the Joint Action Forum. 5.2. From the remaining amounts of US$ 63.549 (sixty three thousand. five hundred and forty nine dollars US). a first instalment of US$ 30,000 (thirty dollars US) will he paid to the lnstitution as soon as possible after the signature ofthe Agreement by both parties, provided that all the other conditions precedent to disbursement have been met. 35.3. Thesubsequentinstalment(s)willbepaidonrequestfromthelnstitutionaccompaniedbyastatement reconciling expenditure already made to the various budget lines. A request for further funding for a Project should be made when 80oZ of the previous advances have been spent. The payment of these replenishments will be subject to: (a) The reception of the statement mentioned above; (b) The regular transmission at the end of each month of a copy of the bank statement, reconciled with a list of all cheques drawn on the account. Documents should be forwarded to the following address : Programme Director Attention: Budget and Finance Officer/APOC WHO/APOC 0l BP 549 Ouagadougou 0l Burkina Faso (c) A progress report six months after the funds have been received, and another after l2 months indicatingthe activities carried out and the amount spent against each budget line. One or both ofthese reports will be formally reviewed as a basis for extension of this Agreement for a further period or the signing of a subsequent Agreement for further funding. The reports should be forwarded to the following address: Programme Director WHO/APOC 0l BP 549 Ouagadougou 0l Burkina Faso 5.4. The instalments shall be paid to the Institution, through the special National Onchocerciasis Task Force Bank Account, opened exclusively for WHO/APOC funds to be used on the project. 5.5. AnyunliquidatedbalanceattheendoftheperiodcoveredbythecurrentAgreementshallbepaidback to WHO/APOC by the Institution or if specifically agreed, deducted later on from the amount of the sum WHO/APOC will pay in the framework of any possible subsequent Agreement. 6. Legal arrangements It is understood that the work under this Agreement will be performed under the technical supervision of WHO/APOC but does not create any employer/employee relationship between WHO/APOC and the Institution. The Institution shall in that respect be solely responsible for the manner in which the work will be carried out. WHO/APOC shall not be responsible for any loss, accident, damage or injury suffered by the Institution or any person claiming under it, arising during or as a result of the execution of this work or in any manner whatsoever. Anydispute relatingtothe interpretation orexecution ofthis Agreement shall, unless amicably settled, be subject to conciliation. In the evenl of failure ofthe latter, the dispute shall be settled by arbitration. The arbitration shall be conducted in accordance with the modalities to be agreed upon by the parties or, in the absence of agreement, with the Uncitral Arbitration Rules. The parties shall accept the arbitral award as final. I 4Ifyour Institution accepts this proposal, we should be grateful ifyou would see to the signing of all the four copies ofthis Agreementbytwopersons authorizedto sign onbehalfofthe lnstitutionresponsible forthe execution of the work and retum three copies to us. Signatories WHO/APOC S i grratories lnstitution Mr. Agboton A. F. Budget and Finance Offrcer/APOC Date ,/' tnl, Dr A. S6k6t6li Programme Director/APOC NameN {l Y{*o ritr" i)(a\'rJ (*ilu*?f,-n 1 $\! o- \\l Signature Title Signature Date 2. Date \), Lst ) 2. N"-"& &as*-- "N<w tufre t4 /V'oaa'(J Signature Date LI f / z*o z'